GRANTS & SUSTAINABILITY PROGRAM COORDINATOR

Rivanna Authorities; Charlottesville (VA); On-site; USD 64,000 - 107,000; Full time

Job summary

Rivanna Authorities in Charlottesville, VA seeks a Grants & Sustainability Program Coordinator to lead grant administration, coordinate multi-department input, and streamline workflows across finance and sustainability initiatives. This on-site role emphasizes documented processes, timeline tracking, and strong internal communication.

The position requires a bachelor’s degree and limited travel, with duties including grant alignment, financial coordination, and sustainability program support to

Qualifications

• Bachelor’s degree in public administration, business administration, environmental science, sustainability, research, or related field.

Responsibilities

• Identify and research grant opportunities aligned with organizational priorities.
• Coordinate the development, review, and submission of grant applications by gathering input from internal stakeholders.
• Track the status of grant applications, awards, and related projects to ensure timely follow-up.
• Develop, implement, and maintain standardized workflows, templates, and timelines to improve efficiency and consistency in grant-related efforts.
• Organize and maintain accurate records and reference materials related to grant activities.
• Coordinate with Finance and project managers to compile and organize information for grant budgets and funding requirements.
• Assist in gathering and organizing documentation for grant-related reporting and reimbursement requests.
• Maintain organized grant documentation to support auditing and reporting processes.

Skills

Grant coordination

Project coordination

Communication

Interdepartmental collaboration

Education

Bachelor’s degree in public administration / business administration / environmental science / sustainability / research or related field

Tools

Microsoft Office Suite

Excel

Document management systems

Job description

GRANTS & SUSTAINABILITY PROGRAM COORDINATOR

About the Organization Join the team at Rivanna Authorities for a valuable career in public service. We are guided by our Mission & Values. We constantly strive to improve essential services in the County of Albemarle and the City of Charlottesville.

Mission: Our knowledgeable and professional team serves the Charlottesville, Albemarle, and UVA community by providing high-quality water and wastewater treatment, refuse, and recycling services in a financially responsible and sustainable manner.

Rivanna Authorities consists of two entities: Rivanna Water & Sewer Authority (RWSA) and Rivanna Solid Waste Authority (RSWA). Rivanna Water & Sewer Authority (RWSA) is an independent public agency and wholesale water provider. We provide wholesale water supply, water treatment, and wastewater interception and treatment for the City & Albemarle County.

Rivanna Solid Waste Authority (RSWA) provides recycling, solid waste, and household hazardous waste disposal services to City & Albemarle County residents from our facilities at Ivy Solid Waste & Recycling, McIntire Recycling, and the Paper Sort Facility on Meade Avenue.

Vision: To serve the community as a recognized leader in environmental stewardship by providing exceptional water and solid waste services.

Values: The Rivanna Water & Sewer Authority and Rivanna Solid Waste Authority are committed to the following values: Integrity, Teamwork, Respect, & Quality

DESCRIPTION

100% in-person in Charlottesville, VA

JOB SUMMARY

Responsible for leading the coordination and organization of the Rivanna Authorities’ grant administrative programs. This position connects departments, subject matter experts, and resources to support the development and execution of strategic initiatives. The role primarily focuses on improving internal workflows, standardizing processes, and ensuring effective communication, tracking, and documentation of grant-related efforts to drive organizational alignment and efficiency. This position is non‑exempt and will be on‑site and in‑person.

ESSENTIAL JOB FUNCTIONS

Grant Alignment

• Identify and research grant and funding opportunities aligned with organizational priorities.
• Coordinate the development, review, and submission of grant applications and proposals by gathering, organizing, and facilitating input from internal stakeholders.
• Track the status of grant applications, awards, and associated projects to ensure timely follow‑up and organizational awareness.
• Develop, implement, and maintain standardized workflows, templates, and timelines to improve efficiency and consistency in grant‑related efforts.
• Organize and maintain accurate records, documentation, and reference materials related to grant activities.

Finance Coordination

• Serve as a coordination point between project teams and the Finance Department to support alignment of grant‑related activities with financial processes.
• Coordinate with Finance and project managers to compile and organize information needed for grant budgets and funding requirements.
• Track project milestones and activities to support Finance in monitoring grant‑related expenditures and timelines.
• Assist in gathering and organizing documentation needed for grant‑related reporting and reimbursement requests.
• Maintain organized grant documentation to support Finance‑led tracking, reporting, and audit processes.
• Facilitate clear communication of grant requirements, timelines, and supporting information between departments and Finance to ensure alignment.

Sustainability Initiatives

• Coordinate and support the development, implementation, and ongoing management of the Rivanna Authorities’ sustainability initiatives.
• Serve as a central point of coordination between departments, subject matter experts, and external partners to support alignment and execution of sustainability efforts.
• Facilitate communication across divisions to ensure clarity of roles, responsibilities, timelines, and deliverables.
• Develop, implement, and maintain standardized workflows, templates, and tracking tools to improve consistency and efficiency in sustainability efforts.
• Organize and maintain accurate records, documentation, and program materials related to sustainability initiatives.

Administrative Duties

• Provide administrative support and backup to the Administration Department as needed to ensure continuity of operations, including coordination, documentation, and general operational support.
• Maintain effective working relationships with internal and external stakeholders.
• Provide customer service both internally and externally.
• Abide by RWSA personnel policies and practices.
• Perform job tasks safely and follow Authority safety regulations.
• Perform duties in accordance with all local, state, and federal laws, rules, and guidelines.
• Perform other related duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor’s degree from an accredited four‑year college or university in public administration, business administration, environmental science, sustainability, research, or a related field required.
• Two (2) years of experience in grant writing, grant coordination, program coordination, or administrative support of grant‑funded or multi‑departmental initiatives is preferred.
• Experience supporting the development and coordination of grant applications, including gathering, organizing, and compiling information from multiple stakeholders is preferred.
• Experience tracking projects, deadlines, or program activities, including maintaining organized documentation, records, or reporting materials is preferred.
• Experience coordinating across departments and working with multiple stakeholders to support project or program implementation is preferred.
• Familiarity with basic grant processes and requirements, including timelines, documentation, and reporting expectations is preferred.
• Experience with post‑award management, reimbursements, and compliance tracking is preferred.
• Experience collaborating with finance or administrative staff to support budgeting, documentation, or reporting processes is preferred.
• Familiarity with sustainability initiatives related to water and wastewater treatment, watershed management, and/or environmental programs is preferred.
• Proficiency in Microsoft Office Suite, including Excel for tracking and reporting purposes.
• Valid, unrestricted Virginia Driver’s License

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands and arms to operate a computer and standard office equipment.
• The employee is required to communicate effectively in person, by phone, and in virtual settings.
• The employee may occasionally be required to lift and/or move objects weighing up to 20 pounds.
• Specific vision abilities required include close vision, distance vision, and the ability to adjust focus for reading documents and working on a computer.

WORK ENVIRONMENT

Work is primarily performed in a standard office environment. The position may require occasional visits to operational facilities, including water and wastewater treatment plants, construction sites, or field locations. During site visits, the employee may be exposed to outdoor weather conditions, including heat, cold, humidity, and wet conditions, as well as moving mechanical parts, uneven terrain, and moderate noise levels. Use of appropriate personal protective equipment (PPE) is required when visiting operational areas. The employee may occasionally be subject to time‑sensitive deadlines and situations requiring prompt decision‑making.

SPECIAL REQUIREMENTS

This position is designated as non‑essential. Occasional travel to meetings with regulatory agencies, partner organizations, or professional conferences is required. Must be available for occasional evening or weekend meetings, including public engagement or Board‑related activities.

Salary Range - $64,000 - $107,000 to commensurate with education and experience

Location Moores Creek Administration Building

Full-Time/Part-Time Full-Time

Shift Days

EOE Statement Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Rivanna Authorities, where employment is based upon personal capabilities, and qualifications without regard to race, color, gender, gender identity, religion, sexual orientation, pregnancy, childbirth or a medical condition related to pregnancy or childbirth, national origin, citizenship, disability, age, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Category Administration

Division Rivanna Water and Sewer Authority

Position GRANTS & SUSTAINABILITY PROGRAM COORDINATOR

Position Requirements

MINIMUM EDUCATION & EXPERIENCE

• Bachelor’s degree from an accredited four‑year college or university in public administration, business administration, environmental science, sustainability, research, or a related field required.
• Two (2) years of experience in grant writing, grant coordination, program coordination, or administrative support of grant‑funded or multi‑departmental initiatives is preferred.
• Experience supporting the development and coordination of grant applications, including gathering, organizing, and compiling information from multiple stakeholders is preferred.
• Experience tracking projects, deadlines, or program activities, including maintaining organized documentation, records, or reporting materials is preferred.
• Experience coordinating across departments and working with multiple stakeholders to support project or program implementation is preferred.
• Familiarity with basic grant processes and requirements, including timelines, documentation, and reporting expectations is preferred.
• Experience with post‑award management, reimbursements, and compliance tracking is preferred.
• Experience collaborating with finance or administrative staff to support budgeting, documentation, or reporting processes is preferred.
• Familiarity with sustainability initiatives related to water and wastewater treatment, watershed management, and/or environmental programs is preferred.
• Proficiency in Microsoft Office Suite, including Excel for tracking and reporting purposes.
• Valid, unrestricted Virginia Driver’s License

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands and arms to operate a computer and standard office equipment.
• The employee is required to communicate effectively in person, by phone, and in virtual settings.
• The employee may occasionally be required to lift and/or move objects weighing up to 20 pounds.
• Specific vision abilities required include close vision, distance vision, and the ability to adjust focus for reading documents and working on a computer.

WORK ENVIRONMENT

Work is primarily performed in a standard office environment. The position may require occasional visits to operational facilities, including water and wastewater treatment plants, construction sites, or field locations. During site visits, the employee may be exposed to outdoor weather conditions, including heat, cold, humidity, and wet conditions, as well as moving mechanical parts, uneven terrain, and moderate noise levels. Use of appropriate personal protective equipment (PPE) is required when visiting operational areas. The employee may occasionally be subject to time‑sensitive deadlines and situations requiring prompt decision‑making.

SPECIAL REQUIREMENTS

This position is designated as non‑essential. Occasional travel to meetings with regulatory agencies, partner organizations, or professional conferences is required. Must be available for occasional evening or weekend meetings, including public engagement or Board‑related activities.

Salary Range - $64,000 - $107,000 to commensurate with education and experience

Exempt/Non-Exempt Exempt

Hiring Manager(s) Leah Beard

Salary Range - to commensurate with experience $64,000 - $107,000 to commensurate with education and experience

This position is currently accepting applications.