Grants & Sponsored Programs Administrator — Impact & Compliance

RFCUNY; New York (NY); On-site; USD 68,000 - 75,000; Full time

Job summary

RFCUNY is seeking a Grants and Sponsored Programs Administrator to support LaGuardia Community College’s grants team, assisting PIs and PDs with proposals, budgets, and sponsor agreements. The role requires careful coordination with RFCUNY and campus staff to ensure compliant, timely funding activities.

The position emphasizes reviewing sponsor guidelines, managing budgets, and maintaining eRA records, with opportunities to contribute to process improvements and staff training.

Qualifications

• Bachelor's degree and three years' related experience required.
• Experience supporting grants and sponsored programs from federal, state, local government, or private funders.
• Clear communicator who works well with diverse stakeholders.
• Organized, detail-oriented, and self-motivated with sound judgment.
• Proficiency in Microsoft Office.

Responsibilities

• Review sponsor guidelines; compile required documents and edit narratives; submit proposals, applications, and reports through electronic portals and RFCUNY systems.
• Review grant proposal budgets to confirm expenses are allowable, allocable, and reasonable, conform to sponsor guidelines, and align with college and university requirements.
• Review sponsor agreements, subcontract documents, and independent consulting agreements; ensure alignment with budgets and supporting documentation; coordinate with RFCUNY for review and execution.
• Monitor sponsored program activity with PIs/PDs and project staff to ensure timely, compliant spending per sponsor terms and conditions.
• Analyze spending trends; assist with budget modifications, carryover requests, and appropriate spending practices.
• Assist PIs with RFCUNY procurement processes, including purchase orders, supplier invoices, and contractor agreements (ICAs).
• Assist PIs with RFCUNY HR processes for grant-funded staff, including onboarding RF employees and updating appointments.
• Maintain accurate records in CUNY’s eRA system (Cayuse) and related tracking tools; ensure data completeness and accuracy.
• Participate in updating standard operating procedures and process improvement initiatives.
• Compile and analyze data for institutional and sponsor reporting, including complex reports on grant acquisition and spending.
• Provide training and support on grants administration tools, systems, and procedures.

Skills

Clear communicator

Organized

Detail-oriented

Microsoft Office proficiency

Creative problem-solving

Self-motivated

Education

Bachelor's degree

Tools

Cayuse

OneDrive

Workday

Job description

RFCUNY is seeking a Grants and Sponsored Programs Administrator to support LaGuardia Community College’s grants team, assisting PIs and PDs with proposals, budgets, and sponsor agreements. The role requires careful coordination with RFCUNY and campus staff to ensure compliant, timely funding activities.

The position emphasizes reviewing sponsor guidelines, managing budgets, and maintaining eRA records, with opportunities to contribute to process improvements and staff training.