Grants Specialist II: Sponsored Projects Reporting

Washington University in St. Louis; University City (MO); On-site; USD 53,000 - 91,000; Full time

Job summary

Washington University in St. Louis seeks a Grants Specialist II to provide post-award financial administration and reporting for sponsored research across the University.

You will prepare, review, and submit financial reports and invoices for federal and non-federal awards, ensuring compliance with sponsor requirements, federal regulations, and University policies. Working independently on a portfolio of sponsored projects, this role performs detailed financial analysis, reconciles grant

Qualifications

• Bachelor's degree or combination of education and/or experience may substitute for minimum education (as stated).
• Relevant Experience (2 Years) required.
• No specific certification/professional license required.

Responsibilities

• Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy, completeness, and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting, accurate billing, and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies, obtain supporting documentation, and address reporting questions; assist with audit requests and provide supporting documentation.
• Process accounting adjustments, correcting entries, and budget-related transactions as necessary to support accurate financial reporting.
• Support award closeout activities by reconciling financial records, identifying outstanding issues, and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting, sponsor correspondence, reconciliations, and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines, particularly for complex awards.
• Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives, training activities, and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Skills

Analytical Thinking

Analytical Writing

Computer Literacy

Customer Service

Detail-Oriented

Effective Written Communication

Financial Information

General Accounting

Internet Research

Oral Communications

Organizational Processes

Project Administration

Research Administration

Education

Bachelor's degree

Job description

Washington University in St. Louis seeks a Grants Specialist II to provide post-award financial administration and reporting for sponsored research across the University.

You will prepare, review, and submit financial reports and invoices for federal and non-federal awards, ensuring compliance with sponsor requirements, federal regulations, and University policies. Working independently on a portfolio of sponsored projects, this role performs detailed financial analysis, reconciles grant