Grants Specialist

Virginia Community Colleges; Richmond (VA); On-site; USD 10,000 - 60,000; Part time

Job summary

An established educational institution is seeking a detail-oriented Grants Specialist to manage post-award grant activities. This role involves ensuring compliance with grant requirements, maintaining accurate financial records, and supporting effective implementation of grant projects. Ideal candidates will possess strong problem-solving skills, attention to detail, and the ability to communicate effectively with various stakeholders. Join a team dedicated to enhancing educational opportunities through effective grant management and make a significant impact in the community. If you are passionate about supporting educational initiatives and have a knack for organization, this opportunity is for you.

Qualifications

• Strong experience in post-award grant management and finance.
• Proficiency in interpreting grant contracts and effective communication.

Responsibilities

• Ensure compliance with grant requirements and manage financial records.
• Prepare detailed financial reports and maintain organized grant files.

Skills

Post-award grant management

Financial tracking

Compliance management

Attention to detail

Problem-solving

Communication skills

Education

Additional education in a related field

Tools

Grant management software

Financial tracking systems

Job description

Please see Special Instructions for more details.

Application Package must include—

• Online Application
• Resume
• Names, addresses, email and telephone numbers of three (3) professional references

In order to better serve our customers, PVCC will only accept online applications. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letters and resume/curriculum vitae must be attached electronically to the online application.

References & criminal background checks required.

Piedmont Virginia Community College is an Equal Opportunity, Affirmative Action Employer.

We value and support the diversity of our students, faculty, and staff. We seek to promote an understanding and appreciation of differences by creating an inclusive environment embracing individuals with diverse backgrounds, experiences, and aspirations.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Posting Summary

Working Title: Grants Specialist

Role Title: Education Support Specialist III

Role Code: 29144-SW

FLSA: Nonexempt

Pay Band:

Position Number: 282W0025

Agency: Piedmont Virginia Community College

Division: Piedmont Virginia Community College (Div)

Work Location: Albemarle - 003

Hiring Range: $31.95/hour

Emergency/Essential Personnel: No

EEO Category:

Full Time or Part Time: Part Time

Work Schedule: Daytime hours, Monday through Friday—29 hours or less per week—this position requires in person availability.

Job Description:

Piedmont Virginia Community College (PVCC) is seeking a detail-oriented Grant Specialist focused on post-award grant management. This role will ensure compliance with grant requirements, maintain accurate financial and administrative records, and support effective grant implementation. The ideal candidate is organized, proactive, and has strong problem-solving skills to support PVCC’s mission through the management of grant funds.

Key Responsibilities:

• Ensure all grant activities are in compliance with the terms, conditions, and regulations of funding agencies.
• Regularly monitor grant expenditures to verify alignment with budget allocations, reporting any discrepancies to the Director.
• Maintain awareness of grant-specific requirements, policies, and best practices.
• Utilize grant software to track all grant expenditures, maintain organized financial records, and collaborate with PVCC’s finance team for accurate reconciliation of funds.
• Prepare detailed financial reports for funders, ensuring all data is accurate, complete, and submitted on time.

Documentation & Record Maintenance:

• Utilize grant software to create and manage grant files, ensuring documentation is up-to-date and readily accessible for audits or reviews.
• Track milestones and reporting deadlines, proactively coordinating with relevant departments to ensure timely submissions.
• Monitor and document any changes or amendments to grant agreements, updating necessary records.

Initiative & Problem Solving:

• Address challenges in grant administration by identifying issues, evaluating possible solutions, and implementing strategies in collaboration with the Director.
• Act as a resource for program managers and other departments regarding grant compliance and financial tracking.

Communication & Coordination:

• Work closely with internal departments, including finance, academic programs, and external partners, to support grant implementation.
• Provide training and guidance to staff involved in grant projects, ensuring they understand grant terms, reporting expectations, and compliance requirements.

Special Assignments: May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications:

Experience:

• Strong experience in post-award grant management, finance, or related fields.
• Demonstrated experience in financial tracking, record keeping, and compliance management.

Skills and Competencies:

• Strong attention to detail, accuracy in record keeping, and ability to meet deadlines.
• Proficiency in interpreting grant contracts and terms.
• Effective problem-solving skills with the ability to take initiative.
• Strong communication skills to work with various stakeholders.
• Familiarity with relevant grant management software and financial tracking systems is a plus.

Additional Considerations:

• Additional education in a related field.

Operation of a State Vehicle: No

Supervises Employees: No

Required Travel: Minimal

Posting Number: WGE_2340P

Recruitment Type: General Public - G

Number of Vacancies: 1

Job Open Date: 01/21/2025

Job Close Date: 02/11/2025

Agency Website: pvcc.edu

Contact Name: Human Resources

Email: [e-mail]

Phone Number: 4349616567