Grants Specialist

Grow Early Learning; Raleigh (NC); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Hybrid Work Option

403(b) retirement plan

Paid holidays

Medical, Dental & Vision insurance

Job summary

Grow Early Learning in Raleigh, NC is hiring a Grants Specialist to manage non-federal share and CACFP-related tasks in an in-office role. The position focuses on documentation, reporting, and guidance for internal teams and state/federal agencies.

The role emphasizes accurate data handling, training delivery, and ensuring compliance across finance and program staff, with periodic travel for training and meetings as needed.

Qualifications

• Experience in fiscal operations, grants administration, or nonprofit administration preferred.
• Ability to communicate written, oral, and electronic information clearly.
• Strong organizational skills and attention to detail; ability to track data and ensure documentation.

Responsibilities

• Coordinate day-to-day tracking, documentation, monitoring, and reporting of non-federal share contributions.
• Maintain non-federal share and CACFP records electronically.
• Review documentation for completeness, accuracy, and proper valuation.
• Assist with reconciling records to internal reports and grant budgets.
• Monitor progress toward non-federal share requirements and report trends to Finance leadership.
• Collect, review, and prepare monthly CACFP claim documentation.
• Coordinate meal count, attendance, enrollment, and eligibility categorization for CACFP claims.
• Maintain CACFP claim calendar and track status, corrections, and state agency correspondence.
• Provide guidance and technical assistance on non-federal share procedures.
• Develop and deliver recurring training on non-federal share and in-kind contributions.

Skills

Attention to detail

Advanced Excel

Communication skills

Data tracking

Independent work

Education

Bachelor's degree in accounting

Associate degree in accounting/related field

Tools

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Grants Specialist

Finance Raleigh, NC, US

Salary Range: $50,000.00 To $61,000.00 Annually

Grow Early Learning is a Head Start organization that provides high-quality early childhood education services to children and families of migrant and seasonal farm workers.

We are currently seekinga Grants Specialist to join our team in our Raleigh, NC corporate office.This is an in-office position.

Purpose : The Grants Specialist will serve as the day-to-day coordinator for non-federal share (in-kind match) and support the Child and Adult Care Food Program (CACFP) claims.

Review CACFP claim documentation for Finance leadership and provide guidance, training, and technical assistance on allowable matches, in-kind contributions, valuation, documentation, and recordkeeping.

Prepare recommendations and documentation for federal and state claims and reports. This position does not approve, certify, submit, or otherwise authorize claims or reports.

Education and Experience:

Preferred: Bachelor’s degree in accounting, Finance, Business Administration, Nonprofit Management, Public Administration, Nutrition Services Administration, or related field, and one (1) year of experience in fiscal operations, grants administration, nonprofit administration. Equivalent combinations of education, training, and experience may be accepted.

Accepted: Associate degree in Accounting, Business, Finance, Human Services, Nonprofit Administration, Nutrition Services Administration, or related field, and three (3) years of relevant experience in fiscal support, grant documentation, nonprofit program administration. Equivalent combinations of education, training, and experience may be accepted.

Skills, Knowledge and Ability: Ability to communicate, receive, and transfer written, oral, and electronic information effectively. Ability to track data, review supporting documentation, identify missing or incomplete information. Strong organizational skills, attention to detail, advanced Excel skills, follow-through, and problem-solving skills. Capability to work independently.

Working Conditions: Typical office environment. May include periodic travel in and/or out of state to provide training, attend meetings, or support regional implementation of non-federal share processes. Position requires frequent sitting, standing, walking, reaching, handling, talking, hearing, and viewing computer screens for extended periods, and the ability to lift a minimum of 25 pounds.

ESSENTIAL FUNCTIONS

• Coordinate day-to-day tracking, documentation, monitoring, and reporting of non-federal share contributions.
• Maintain non-federal share and CACFP records electronically.
• Review submitted documentation for completeness, accuracy, proper valuation, signatures, dates, and required supporting information.
• Assist with reconciling non-federal share records to internal reports, general ledger activity, grant budgets, and other fiscal tracking tools as assigned.
• Monitor progress toward the non-federal share requirement and communicate trends, gaps, shortfall risk, and needed follow-up to supervisor/appropriate Finance leadership.
• Collect, review, and prepare monthly CACFP claim documentation.
• Coordinate meal count, attendance, enrollment, eligibility categorization, and other records needed to support accurate CACFP claim filing.
• Maintain the CACFP claim calendar and track claim status, corrections, resubmissions, and state agency correspondence.
• Provide guidance and technical assistance to regional, center-level, and program staff regarding non-federal share procedures.
• Develop and deliver recurring training for staff on allowable non-federal share, in-kind contributions.
• Maintain job aids, checklists, forms, and training materials that support consistent non-federal share and CACFP documentation practices across sites.
• Serve as a first point of contact for questions on documentation and CACFP recordkeeping.
• Assist with developing, updating, and implementing non-federal share tools, forms, procedures, timelines, checklists, and training materials.
• Coordinate with Finance, Operations, Program, Technology Solutions and regional staff to strengthen consistency in how non-federal share is identified, documented, valued, submitted, and retained.
• Support monitoring reviews, audits, and federal or state compliance as requested.
• Participate in meetings, training, and fiscal planning discussions related to non-federal share and CACFP as assigned.
• Attend required training according to the professional development track
• Perform other duties as assigned.

We offer:

• Individualized professional development plans and opportunities for growth
• Medical, Dental & Visioninsurance
• Life and Disability insurance
• 403(b)-retirement savings account
• Flexible Spending Plans
• Personal Leave Time
• 16 paid Holidays
• Hybrid Work Option (1 remote workday per week after completion of 90-Day Introductory Period)
• Consideration of Public Service Loan Forgiveness Programs
• Employee Assistant Program (EAP)

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

ECMHSP is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other status protected by applicable law.