Grants & Research Specialist

University Of Michigan; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous time off

Retirement plan with matching

Comprehensive health insurance

Life insurance

Long-term disability

Flexible spending accounts

Paid parental leave

Job summary

University of Michigan’s Gerald R. Ford School of Public Policy is seeking a Grants & Research Specialist to manage pre-award and post-award grant administration for faculty research. You will report to the Financial Lead Manager and contribute to proposal submissions, budgets, and subawards.

The role supports financial activity tracking, reporting, and compliance with sponsor guidelines, including IRB processes and procurement. Hybrid/mobile work arrangements may apply.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• 3+ years of demonstrated experience with financial and budget management related to grants and contracts.
• Advanced level proficiency in Excel and MS Office suite
• Knowledge of federal funding guidelines

Responsibilities

• Assist departmental faculty and researchers with proposal submissions through U-M's eResearch proposal management system and direct sponsor grant portals
• Prepare budgets and other required sponsor forms according to solicitation requirements and in compliance with Ford School and University guidelines, timetables, and deadlines
• Assemble required subaward/subcontract materials for submission, including coordinating with other collaborating institutions, departments, schools, and U-M Office of Research and Sponsored Projects (ORSP) to ensure timely submission to sponsors
• Set up, track, and manage financial activity for assigned sponsored and non-sponsored projects, including sub-accounts, subcontracts, and cost-sharing activities, while ensuring compliance with University and sponsor guidelines
• Review and reconcile monthly financial activity and prepare financial reports
• Work with department and central offices to resolve financial, HR, and payroll issues as they arise
• Monitor and manage due dates for narrative and financial reports (annual, final), coordinating with faculty and actively assisting as needed
• Assist faculty with preparing post award change requests including rebudgeting and extensions
• Review and process financial status reports, Uniform Guidance reports, and all required project closeout activities
• Serve as a resource for information on federal, university, and school policies and best practices for procurement activities, travel and expense reporting, data use agreements, and human subjects institutional review board (IRB) processes
• Identify potential compliance-related issues and offer suggestions for handling before escalating larger issues

Skills

Excel

MS Office

Budget management

Federal funding guidelines

Education

Bachelor’s degree or equivalent

Job description

Job Summary

The Gerald R. Ford School of Public Policy is looking for a Grants & Research Specialist to join our Business Office. Your primary responsibility will be to manage the pre-award and post-award grant administration processes for faculty research. You will report to the Financial Lead Manager.

The Ford School is one of the nation's foremost policy schools, housed at one of the world's great public universities. We are a community dedicated to the public good. We inspire and prepare leaders grounded in service, conduct transformational research, and collaborate on evidence-based policymaking to take on our communities' and our world's most pressing challenges. To learn more about the Ford School, read About Us .

Responsibilities*

Pre-award activities (30%):

• Assist departmental faculty and researchers with proposal submissions through U-M's eResearch proposal management system and direct sponsor grant portals
• Prepare budgets and other required sponsor forms according to solicitation requirements and in compliance with Ford School and University guidelines, timetables, and deadlines
• Assemble required subaward/subcontract materials for submission, including coordinating with other collaborating institutions, departments, schools, and U-M Office of Research and Sponsored Projects (ORSP) to ensure timely submission to sponsors

Post-award activities (60%):

• Set up, track, and manage financial activity for assigned sponsored and non-sponsored projects, including sub-accounts, subcontracts, and cost-sharing activities, while ensuring compliance with University and sponsor guidelines
• Review and reconcile monthly financial activity and prepare financial reports
• Work with department and central offices to resolve financial, HR, and payroll issues as they arise
• Monitor and manage due dates for narrative and financial reports (annual, final), coordinating with faculty and actively assisting as needed
• Assist faculty with preparing post award change requests including rebudgeting and extensions
• Review and process financial status reports, Uniform Guidance reports, and all required project closeout activities
• Serve as a resource for information on federal, university, and school policies and best practices for procurement activities, travel and expense reporting, data use agreements, and human subjects institutional review board (IRB) processes
• Identify potential compliance-related issues and offer suggestions for handling before escalating larger issues

General activities (10%):

• Perform other duties and provide ad hoc reporting as requested
• Participate in training opportunities to maintain a high level of knowledge, skill, and experience
• Represent the Ford School to other units, administrators, and outside entities

Required Qualifications*

• Bachelor's degree or an equivalent combination of education and experience
• 3+ years of demonstrated experience with financial and budget management related to grants and contracts
• Advanced level proficiency in Excel and MS Office suite
• Knowledge of federal funding guidelines

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Paid parental leave

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting. Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.