Grants Program Coordinator

AZ State Jobs; Phoenix (AZ); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

10 paid holidays per year

Paid Vacation and Sick time off

Paid Parental Leave

Retirement program (ASRS)

Job summary

The Arizona Advisory Council on Indian Health Care is seeking a Grants Program Coordinator to support the AIH-AHEC program, including education coordination, stipend administration, and data management.

Reporting to the Grants Manager, you will oversee professional development, CEU activities, and student rotation processes while coordinating with Tribal partners to address workforce needs in AI/AN health systems.

Qualifications

• Two - three years' experience in educational/academic advising for students 9-14 regarding career path and academic success, OR Bachelor's degree in a related field with 1-2 years job related experience with students.
• Preferred: Bachelor's in Related Field; 2-3 years of experience in youth career path advising, college admissions, Tribal College; or secondary academic counseling.

Responsibilities

• Assists with the processes of the student clinical rotation stipends disbursements, serves as a resource to the students and the Grants Manager for ensuring accuracy with this task.
• Provides direct assistance to the Grants Manager to develop, manage, and implement operational frameworks and infrastructure for the AIH-AHEC programs.
• Coordinates professional development and CEU opportunities for healthcare professionals working within Tribal facilities. Obtains educational accreditation through various CEU accrediting bodies.
• Responsible for the accurate data entry of AIH-AHEC participant information into the AzAHEC Salesforce database to include all AIH-AHEC activities, and other required information.
• Attends database updates meetings and participates in the bi-annual audit of participant information. Serves as the Salesforce Coordinator for the program, ensures data entry is accurate and reportable, provides data reports per schedule.
• Participates with community outreach and partner meetings, represents the AIH-AHEC Team at conferences and gatherings, assists with curriculum planning, training programs and conferences, and assists with quarterly narrative reports.
• Assists with coordination, monitoring and evaluation of programs funded by the Rural Health Transformation Program (RHTP); develops and maintains master files for the RHTP grant and related paperwork.

Skills

Computer Skills

Writing Skills

Data Entry

Accreditation Contacts

Education

Bachelor's degree in related field

Tools

Google Suite

Microsoft Office

Salesforce

Job description

AACOIHC

The Arizona Advisory Council on Indian Health Care (AACOIHC) is driven by its mission to advocate for increasing access to high quality health care programs for all American Indians and Alaska Natives (AI/AN) in Arizona.

The AACOIHC was established by A.R.S. 36-2902.01 to give tribal governments, tribal organizations and urban Indian health care organizations representation in shaping Medicaid and health care policies and laws that impact indigenous peoples in Arizona. The AACOIHC, utilizes its knowledge of Indian health systems, tribal sovereignty, common chronic health conditions and disparities, and health policy to serve as a resource for Tribal governments and the State of Arizona, and supports prevention, training, education, and policy development as the keys to meeting the unique health care needs of indigenous peoples. The AACOIHC strives to be the premier resource for Tribes and Urban Indians in Arizona on health care.

Come join our dynamic and dedicated team!

Grants Program Coordinator

Arizona Advisory Council on Indian Health Care

Job Location:

Address: 150 North 18th Avenue Phoenix, Arizona 85007

All AHCCCS Employees must reside within the state of Arizona.

Posting Details:

Salary: $50,000- $56,000

Grade: 20

FLSA Status: Non-Exempt

This position will remain open until filled.

Job Summary:

The Arizona Advisory Council on Indian Health Care is looking for highly motivated individual to join our team as a Grants Program Coordinator (GPC). Reporting to the Grants Manager (GM), the GPC is a grant funded position that assists the Grants Manager in implementing the America Indian Health - AHEC (AIH-AHEC) program. The GPC will coordinate the continuing education and the professional development component of the AIH-AHEC program; assist with the student clinical rotation process for stipend disbursements; and data entry of AIH-AHEC participant information into the AzAHEC Salesforce database. The GPC will work collaboratively with the other AIH-AHEC team members towards achieving grant goals and deliverables. The Grants Program Coordinator will assist with implementation of the program's professional development and CEU sessions, clinical rotation placements and community outreach activities. The Grants Program Coordinator will work closely with AIH-AHEC partners and Tribal organizations to address workforce needs in American Indian Health and Tribal Health systems.

Major duties and responsibilities include but are not limited to:

• Assists with the processes of the student clinical rotation stipends disbursements, serves as a resource to the students and the Grants Manager for ensuring accuracy with this task. Works closely with the program's Fiscal Intermediary towards ensuring accuracy and accountability with student disbursements. Processes all incoming student stipend applications in a timely basis and according to AZ AHEC requirements.
• Provides direct assistance to the Grants Manager to develop, manage, and implement operational frameworks and infrastructure for the AIH-AHEC programs. Coordinates professional development and CEU opportunities for healthcare professionals working within Tribal facilities. Obtains educational accreditation through the various CEU accrediting bodies.
• Responsible for the accurate data entry of AIH-AHEC participant information into the AzAHEC Salesforce database to include all AIH-AHEC activities, and other required information. Attends all database updates meetings and participates in the bi-annual audit of participant information. Serves as the Salesforce Coordinator for the program, ensures data entry is accurate and reportable, provides data reports per schedule.
• Participates with community outreach and partner meetings as requested, serves as a representative of the AIH-AHEC Team at conferences, Tribal Confers and Gatherings. This includes assisting with planning curriculum, training programs and conferences associated with the program. Assists with quarterly narrative reports.
• Assists with the coordination, monitoring and evaluation of programs and projects that are funded by the Rural Health Transformation Program (RHTP) under the direction of the Grants manager. Develops and maintains master files for the RHTP grant and paperwork connected to this program.

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Policies, procedures and programs of continuing education and professional development accreditation systems, health care provider education institutions and how they interact
• Administrative and management practices
• Public relations techniques
• Continuing Educational systems and working with healthcare professionals
• Online virtual education/meeting platforms

Skills:

• Computer Skills, including experience with Google Suite and Microsoft Products, Salesforce database
• Strong writing and editing skills
• Very strong data entry skills and report writing
• Extensive contact with various diversified Accreditation Entities across healthcare disciplines

Abilities:

• Manage financial stipend disbursements and serve as a resource for undergraduate and graduate students
• Plan professional educational-training opportunities across multiple disciplines
• Work independently as a team member
• Manage multiple tasks within an independent work environment, prioritizing tasks to ensure timelines are met
• Establish and maintain cooperative and effective working relationships
• Work with a wide variety of healthcare professionals
• Have a professional and proactive work ethic and work within a team dynamic

Qualifications:

Arizona Driver's License.

Minimum:

• Two - three years' experience in educational/academic advising for students 9-14 regarding career path and academic success, OR Bachelor's degree in a related field with 1-2 years job related experience with students.

Preferred:

• Bachelors in Related Field; and 2-3 years of experience in youth career path advising, college admissions, Tribal College; or secondary academic counseling.
• Experience in working with Tribal organizations and a knowledge of academic program coordination, mentoring and career counseling integrated within Indigenous cultures.

Pre-Employment Requirements:

• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Among the many benefits of a career with the State of Arizona, there are:

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more about the Paid Parental Leave pilot program here.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Lifetime Pension Benefit Program

• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program

• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing [e-mail].

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.