Grants Operations & Data Coordinator

The Newton and Rochelle Becker Charitable Trust - Marin County, CA; Novato (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Job summary

The Newton and Rochelle Becker Charitable Trust in Marin County seeks a Grants Assistant to support grants management and database tasks. Reporting to the Director of Operations, you will maintain grant records, prepare materials for the Grants Committee, and assist with timely reporting.

This full-time role requires a Bachelor’s degree and 2–3 years in philanthropy or nonprofit development, with strong writing, communication, and organizational skills.

Qualifications

• Bachelor’s Degree is required.
• Two to three years of work experience, at least 1 year in philanthropy or nonprofit development preferred.
• Excellent written and verbal communication and basic analytical skills.
• Must be customer-oriented, detail-oriented, and highly organized.
• Strong computer skills with experience in MS Word, Excel and Outlook.
• Ability to multitask and work independently and collaboratively to meet deadlines.
• Professional demeanor in a fast-paced organization meeting strenuous deadlines.
• Knowledge of a fundraising or grants management database is a plus.
• Team player.

Responsibilities

• Enter and maintain data in BCT’s grants management system to ensure the database is up‑to‑date and accurate.
• Assist in the preparation and distribution of grant materials to Grants Committee and staff.
• Follow up with grantees on outstanding reports and applications.
• Monitor, enter, and process incoming grantee reports and applications.
• Assist with the annual audit as it relates to grants management.
• Create new, and update existing, contact, organization, and grant accounts, eliminating duplicates.
• Process and track payment requests and grant disbursements.
• Provide technical support to staff and grantees related to the grants management system.
• Invite applications for funding and communicate requirements and deadlines.
• Document grants management procedures with the Director of Operations.

Skills

Written communication

Verbal communication

MS Word

Excel

Outlook

Attention to detail

Multitasking

Team player

Education

Bachelor’s Degree

Two to three years experience

Tools

MS Word

Excel

Outlook

Job description

The Newton and Rochelle Becker Charitable Trust in Marin County seeks a Grants Assistant to support grants management and database tasks. Reporting to the Director of Operations, you will maintain grant records, prepare materials for the Grants Committee, and assist with timely reporting.

This full-time role requires a Bachelor’s degree and 2–3 years in philanthropy or nonprofit development, with strong writing, communication, and organizational skills.