Grants Officer

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 62,000 - 88,000; Full time

Job summary

RFCUNY Research Foundation of the City University of New York invites applications for a Grants Officer in the Sponsored Programs and Research Department (SPaR). The role supports pre- and post-award activities, helps faculty prepare proposal packages, ensures compliance, and coordinates with sponsors and internal offices.

You will review funding opportunities, submit packages via Cayuse and other portals, assist with hiring project staff, manage sub-awards, and monitor reporting and financial

Qualifications

• Bachelor’s degree required with six or more years of related professional experience.
• Experience with USG and non-USG donor rules and compliance (NIH/DHHS).
• Ability to manage multiple tasks in a deadline-driven environment.

Responsibilities

• Identify funding opportunities and advise proposal teams.
• Coordinate preparation and submission of proposals via Cayuse and other portals.
• Assist with post-award activities including hiring project staff and sub-award management.

Skills

USG rules

Deadline-driven

Multitasking

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Workday

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location: CUNY SCHOOL OF PUBLIC HEALTH & HEALTH POLICY Bargaining Unit: No The Graduate School of Public Health and Health Policy (CUNY SPH) is dedicated to providing cutting edge graduate degree programs and to identifying, designing, implementing and evaluating public health initiatives that promote social justice. The mission of the school is to promote public health policies to improve the health of populations. CUNY SPH faculty members are recognized leaders in health policy, community health interventions, epidemiology and biostatistics, and public health informatics, among other areas. Faculty and students are actively engaged in promoting healthy cities in a healthy world. CUNY SPH is located in the heart of Harlem in New York City.

The CUNY SPH Policy is looking to hire a Grants Officer in our Sponsored Programs and Research Department (SPaR). The individual will report to the Research Programs Director and exercise independent judgment, support faculty in compiling proposal application packages and submitting proposals for institutional approval. They will also support principal investigators (Pls) with the administration of grant funds and acts as a resource to the program throughout implementation. This position involves both pre- and post-award responsibilities.

Key Responsibilities

• Pre-award: Regularly identifies funding opportunities relevant to the research community at CUNY SPH.
• Reviews funding announcements and provides guidance to proposal teams.
• Coordinates the preparation and production of proposals/submissions ensuring they contain all required information and data, and comply with donor requirements and the university and school policies and requirements.
• Supports proposal teams in developing cost proposals and sub-packages.
• Coordinates with other college and university grants offices on project proposals involving more than one institution.
• Submits proposal application packages through Cayuse and/or any other portal including foundation portals, grants.gov and ASSIST.
• Post-award: Assists Pls with the hiring of project staff and ensures proper reimbursement of project expenses.
• Supports Pls with their projects procurement needs (MOU, consultancies, sub-awardees).
• Provides administrative support and guidance to researchers and administrators with regards to applicable federal, state, local, University, and College regulations, laws, and policies.
• Coordinates the award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with project administrators.
• Works closely with legal advisors, at both the Research Foundation of CUNY (RF) and CUNY Central Offices, on the review of contractual documents.
• Collects information on, monitors, and reports on the advancement and completion of sponsored research projects and compliance.
• Contributes to the production of grants-related reports.
• The Grants Officer may be assigned special projects outside of the responsibilities listed in this job description.

Qualifications

• Education and Experience: Bachelor’s degree required, plus a minimum of six (6) years of related professional experience.
• Working knowledge of U.S. Government (USG) and non‑USG donor rules, regulations, and compliance requirements, including but not limited to NIH and DHHS.
• Demonstrated experience managing USG cooperative agreements, awards, and contracts.
• Self‑motivated, entrepreneurial, and results‑driven, with a strong customer‑service orientation.
• Proven ability to work effectively in a deadline‑driven, fast‑paced, and multi‑tasking environment.
• Ability to work both independently and collaboratively within a multicultural team environment.
• Strong attention to detail with exceptional organizational skills.

Technical Skills and Work Environment

• Strong interpersonal, communication, analytical, and leadership skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Working knowledge of Workday preferred.

Pay Range

Minimum - Maximum: $54.50/hour

Benefits

RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.