Grants Officer

Dormont Manufacturing Co; New York (NY); On-site; USD 74,000 - 90,000; Full time

Job summary

The Grants Officer at RFCUNY will support faculty through pre- and post-award activities in the SPaR unit. You will identify funding opportunities, guide proposal development, and coordinate submissions to Cayuse and other portals, while ensuring compliance with donor requirements and university policies.

You will also assist with staff hiring, reimbursements, and procurement needs. Based in the CUNY SPH in Harlem with responsibilities spanning multiple institutions, this role requires

Qualifications

• Experience with USG donor rules, NIH and DHHS compliance.
• Demonstrated experience managing USG cooperative agreements, awards, and contracts.
• Self‑motivated, entrepreneurial, and results‑driven with strong customer‑service orientation.
• Proven ability to work in a deadline‑driven, fast‑paced, multi‑tasking environment.
• Ability to work independently and collaboratively within a multicultural team environment.
• Strong attention to detail with exceptional organizational skills.

Responsibilities

• Identify funding opportunities relevant to the research community at CUNY SPH.
• Review funding announcements and provide guidance to proposal teams.
• Coordinate preparation and production of proposals/submissions with required information and donor compliance.
• Support proposal teams in developing cost proposals and sub-packages.
• Coordinate with other college and university grants offices on multi‑institution proposals.
• Submit proposal packages through Cayuse and other portals (including grants.gov and ASSIST).
• Assist PIs with hiring of project staff and reimbursement of project expenses.
• Support PIs with procurement needs (MOUs, consultancies, sub‑awardees).
• Provide guidance on applicable regulations and policies to researchers and administrators.

Skills

USG grant rules

Cooperative agreements

Self-motivated

Deadline-driven

Team collaboration

Attention to detail

Education

Bachelor’s degree

Tools

MS Office

Adobe Acrobat

Workday

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).

The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.

We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location:

CUNY SCHOOL OF PUBLIC HEALTH & HEALTH POLICY

Bargaining Unit:

No

The Graduate School of Public Health and Health Policy (CUNY SPH) is dedicated to providing cutting edge graduate degree programs and to identifying, designing, implementing and evaluating public health initiatives that promote social justice. The mission of the school is to promote public health policies to improve the health of populations. CUNY SPH faculty members are recognized leaders in health policy, community health interventions, epidemiology and biostatistics, and public health informatics, among other areas. Faculty and students are actively engaged in promoting healthy cities in a healthy world. CUNY SPH is located in the heart of Harlem in New York City.

The CUNY SPH Policy is looking to hire a Grants Officer in our Sponsored Programs and Research Department (SPaR).

The individual will report to the Research Programs Director and exercise independent judgment, support faculty in compiling proposal application packages and submitting proposals for institutional approval. They will also support principal investigators (Pls) with the administration of grant funds and acts as a resource to the program throughout implementation.

This position involves both pre- and post-award responsibilities.

Key Responsibilities:

Pre-award:

• Regularly identifies funding opportunities relevant to the research community at CUNY SPH.
• Reviews funding announcements and provides guidance to proposal teams.
• Coordinates the preparation and production of proposals/submissions ensuring they contain all required information and data, and comply with donor requirements and the university and school policies and requirements.
• Supports proposal teams in developing cost proposals and sub-packages.
• Coordinates with other college and university grants offices on project proposals involving more than one institution.
• Submits proposal application packages through Cayuse and/or any other portal including foundation portals, grants.gov and ASSIST.

Post-award:

• Assists Pls with the hiring of project staff and ensures proper reimbursement of project expenses.
• Supports Pls with their projects procurement needs (MOU, consultancies, sub-awardees).
• Provides administrative support and guidance to researchers and administrators with regards to applicable federal, state, local, University, and College regulations, laws, and policies.
• Coordinates the award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with project administrators.
• Works closely with legal advisors, at both the Research Foundation of CUNY (RF) and CUNY Central Offices, on the review of contractual documents.
• Collects information on, monitors, and reports on the advancement and completion of sponsored research projects and compliance.
• Contributes to the production of grants-related reports.
• The Grants Officer may be assigned special projects outside of the responsibilities listed in this job description.

Qualifications

Education and Experience

• Bachelor’s degree required, plus a minimum of six (6) years of related professional experience.

Required Qualifications

• Working knowledge of U.S. Government (USG) and non‑USG donor rules, regulations, and compliance requirements, including but not limited to NIH and DHHS.
• Demonstrated experience managing USG cooperative agreements, awards, and contracts.
• Self‑motivated, entrepreneurial, and results‑driven, with a strong customer‑service orientation.
• Proven ability to work effectively in a deadline‑driven, fast‑paced, and multi‑tasking environment.
• Ability to work both independently and collaboratively within a multicultural team environment.
• Strong attention to detail with exceptional organizational skills.

Technical Skills and Work Environment

• Strong interpersonal, communication, analytical, and leadership skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Working knowledge of Workday preferred.

Pay Range:

Minimum - Maximum: $54.50/hour

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.