Grants Manager (PFK)

Peter Kiewit Foundation; Omaha (NE); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Relocation stipend

Job summary

The Peter Kiewit Foundation in Omaha, NE seeks a Grants Manager to oversee the foundation’s grants management function, supported by a 0.5 FTE grants assistant. You will design and implement grants workflows, manage applications, LOIs, and reporting, and collaborate with staff, grantees, and Trustees.

This role emphasizes customer service, data integrity, and continuous process improvement, with a focus on best practices in grants management and the use of Blackbaud Grantmaking and First Akoya

Qualifications

• Experience applying best practices in grants management.
• Ability to read, interpret, and draw conclusions from grants data.
• Excellent written and verbal communication skills.
• Proficiency with grant management software and related tools.

Responsibilities

• Manage the foundation’s grants systems and reports.
• Design and improve grants management policies, practices, and systems.
• Coordinate grant workflows from application to reporting and awards.
• Provide analysis and reports to the foundation team and Trustees.
• Mentor staff and promote best practices across the team.

Skills

Grants management

Customer service

Data interpretation

Communication

Project management

Adaptability

Team collaboration

Mentoring

Education

Bachelor's degree in a relevant field

Tools

Blackbaud Grantmaking

First Akoya

Microsoft Office

Job description

The foundation was established in 1979 by Peter Kiewit, a lifelong Omahan who grew a small family construction business into one of the largest employee‑owned companies in the United States. Mr. Kiewit valued the work ethic of Nebraskans and wanted to return his wealth to their communities. Upon his death, he directed that his personal estate be used to establish an independent foundation to support public‑purpose projects, primarily in Nebraska and the Omaha metro area.

Peter Kiewit Foundation has honored his legacy by awarding over $729 million in grants and scholarships since our founding. Our investments are inspired by Mr. Kiewit’s belief in the importance of hard work, individual opportunity and building community.

Our Vision, Mission, and Impact Areas

Vision

Engaged citizens. Thriving communities.

Mission

To create opportunities for people to live in and help build strong and vibrant communities, achieve economic success, and enjoy a high quality of life.

Impact Areas

We pursue our mission through three impact areas in which we invest in proven and promising programs, systemic solutions, capital projects, general operations, planning and capacity building, and policy development.

• Youth Pathways to Success: Increase the number of youth who progress in their education and secure meaningful
• Economic Growth and Opportunity: Bolster a vital, diverse and growing economy that advances individual and community
• Thriving Places: Support local efforts to build thriving
• Emergent Issues and Opportunities: The foundation also considers requests outside of our three primary areas of focus to fund projects with high potential for impact.

Job Summary

The purpose of this job is to oversee the foundation’s grants management function; adding value to, communicating clearly with, and delivering exceptional customer service to foundation applicants, grantees, partners, and team members. This position is supported by and manages a 0.5 FTE grants assistant. The position reports to the Executive Director.

Duties and Responsibilities

• Manages the foundation’s grants systems and reports.
  • Designs, manages, and continuously improves grants management policies, practices, and systems.
  • Designs and implements effective and efficient grant workflow processes for application intake, staff and board review, grant documentation, and grant reporting.
  • Solicits and incorporates team, applicant, and grantee feedback on grants processes and materials.
  • Drafts and updates grants management manual.
  • Trains staff on grants procedures and grants management software.
  • Manages the grant application process including developing application materials, issuing and processing LOIs and applications, and assisting grantees.
  • Responds to applicants’ questions about the application materials and process.
  • Coordinates the grant review process including developing materials, scheduling and capturing results of review sessions, and preparing dockets for staff and Trustees.
  • Oversees the grant award process including developing standard terms, conditions, and verbiage for grant award letters, declinations, and deferrals.
  • Provides analysis and reports to the foundation team and Trustees.
  • Keeps up to date on best practices in grants management.
• Oversees the administration and tracking of all grants.
  • Communicates with grantees regarding payments, reports, and administrative items.
  • Ensures reports are received and disbursements made in accordance with grant terms.
  • Oversees the foundation’s grants management software.
  • Ensures the accuracy and integrity of the grants management database.Oversees the foundation’s grant and initiative files including procedures for file setup, completeness, management, and document retention.
• Contributes to continually improving the foundation’s effectiveness and culture and exemplifies the organizations’ values in all aspects of the work both internally and externally.
  • Contributes to creating and maintaining a positive office culture.
  • Participates on cross-functional teams that improve culture, processes, and effectiveness of the organization.
  • Mentors, coaches, and serves as a role model for foundation team members.
• Performs other duties as needed.

Job Requirements

• A combination of education and experience to successfully perform the job duties and responsibilities required.
• Knowledge of and application of best practices in grants management.
• Ability to provide excellent customer service and add value to applicants and grantees.
• Ability to read, interpret, and draw accurate conclusions from grants data.
• Proficiency with or ability to quickly learn Blackbaud Grantmaking and First Akoya grants management software, Microsoft Office Suite, and general office equipment (e.g., copier, phone system).
• Excellent written and verbal communication skills.
• Ability to multitask, manage projects, work with flexibility, and prioritize work assignments.
• Willingness and ability to learn.
• Adaptable to change.
• Ability to work independently, take initiative, and improve processes.
• Organized with strong attention to detail and follow up skills.
• Receptive to feedback.Exhibits high degree of discretion dealing with confidential information.
• Enjoys and excels in working as part of a team.
• Passion for social impact and the foundation’s mission.

Work takes place in a typical office environment and involves continuous sitting and constant use of hand/finger dexterity, hearing, and typing.

Compensation and Benefits

Competitive compensation based on experience ($65,000-80,000) with generous benefits package including a relocation stipend if applicable.

We are an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons, regardless of race, religion, color, sex, age, national origin, disability, genetic information or any factor that is prohibited consideration under applicable law.