Grants Manager

NEO Philanthropy; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Pet insurance

FSA

Commuter benefits

401k retirement plan

Paid time off

Employee Assistance Program (EAP)

Remote office setup funds

Annual professional development fund

Job summary

NEO Philanthropy seeks a Grants Manager to oversee the State Infrastructure Fund and related programs, reporting to the Vice President of SIF. You will coordinate grantmaking, reporting, and grant agreements with Legal, Finance and Operations to ensure timely, compliant disbursements.

The ideal candidate has 3+ years in grantmaking, 2+ years in accounting/budgeting, and hands-on Salesforce and contract experience.

Qualifications

• 3+ years in grantmaking
• 2+ years accounting/budgeting experience
• Experience with grantmaking processes and reporting
• Experience with grant agreements and compliance
• Knowledge of Salesforce or similar fundraising platforms
• Strong communication and negotiation skills
• Ability to work with multiple stakeholders
• Four-year degree strongly preferred

Responsibilities

• Coordinate grantee proposal submission and reporting timelines
• Manage reporting calendar and ensure deadlines are met
• Oversee grant agreement processes and disbursement of payments
• Prepare and aggregate docket materials for Steering Committee meetings
• Ensure compliance with applicable laws and regulations
• Maintain Grantee Portal and trainings for grantees

Skills

Grantmaking

Budgeting

Accounting

Salesforce

Contract management

Communication

Multitasking

Confidentiality

Stakeholder management

Team collaboration

Education

Bachelor's degree in related field

Tools

Salesforce

Excel

Google Suite

Job description

Overview

NEO Philanthropy is a trusted bridge between funders and movement-building organizations in the U.S. As a 501(c)(3) public charity and philanthropic intermediary with a 40-year track record of providing critical infrastructure to a wide range of progressive social justice movements, NEO Philanthropy continues to deliver tailor-made support and innovative solutions in service of equity and justice.

Job Details

Job Details Description Overview NEO Philanthropy is a trusted bridge between funders and movement-building organizations in the U.S. As a 501(c)(3) public charity and philanthropic intermediary with a 40-year track record of providing critical infrastructure to a wide range of progressive social justice movements, NEO Philanthropy continues to deliver tailor-made support and innovative solutions in service of equity and justice. NEO’s three-pronged, field-focused programmatic approach consists of its Flagship Collaborative Funds, Project Partnerships, and Strategic Partnership Programs teams. Learn more about NEO’s legacy, and its strategy and approach, at https://neophilanthropy.org/about/. A crucial component of NEO’s capacity-building initiatives are its Collaborative Funds: Four Freedoms Fund and State Infrastructure Fund. Since its inception in 2010, State Infrastructure Fund (SIF) has raised and invested nearly $200 million to support the long-term sustainability of state-based networks of nonpartisan organizations to increase voting participation, enhance civic engagement, and protect voting rights. SIF’s approach fosters collaboration and increases the impact exponentially to build permanent civic engagement and voting rights infrastructure in historically underrepresented communities.

Position

Reporting to the SIF Vice President, the ideal Grants Manager candidate is an organized, reliable and detail-oriented person with excellent judgment and prior experience in the nonprofit sector. This experience may include working with a public interest organization, funder, funder intermediary and/or donor advised fund. This position works closely with NEO’s Legal, Finance, and Operations staff to ensure the highest quality grantmaking by the State Infrastructure Fund. The ideal person will have experience in grantmaking and an understanding of nonprofit operations, including legal compliance, contracts, and budgeting. This person has worked in a fast-paced, collaborative environment, with responsibility for multiple time-sensitive deliverables. They are able to deliver exceptional grantee and funder support when faced with challenging demands. They work efficiently, and proactively suggest process improvements.

Location

NEO Philanthropy has its headquarters in NYC and has a hybrid work remote structure based on job function. It is our expectation that this role may be remote with in-person meetings required four (4) to eight (8) times per year. However, NYC tri-state area is preferred. The incumbent will have the option to select a partial or full in-office schedule if they are based in the New York City area.

Responsibilities

• Coordinating with Program Team, manage the grantee proposal submission and reporting timeline and process, ensuring materials are accurate and complete.
• Manage reporting calendar and work with grantees to ensure all reporting requirements and deadlines are met.
• Manage grant agreement processes, as well as accurate and timely disbursement of grant payments.
• Create and aggregate Docket materials, with SIF Program Team, for monthly Steering Committee Calls.

Legal & Compliance

• Work with Vice President and Legal to ensure that SIF grantees comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities.

Grantee Portal Maintenance

• Manage the Grantee Portal and ensure that Grantees can submit proposals, reports, upload documents, and navigate the portal. Knowledge of Salesforce preferred.
• In collaboration with Operations, develop, revisit, and manage workplan and timelines for resource creation and internal and external communications related to Grantee Portal roll out.
• In collaboration with Operations, identify and create suite of resources for Grantees and training plan for both SIF Team Members and Grantees.
• Deliver Grantee Portal Trainings to SIF Grantees.
• Serve as liaison between Grantees, SIF and Operations Team, including the soliciting and collating of feedback, needs, concerns, and suggestions.
• Serve as primary advocate for SIF and Grantee needs internally throughout this effort.

Financial Management & Compliance

• Work with Director and NEO Finance Team to ensure proper documentation and accurate accounting for all expenses, including grantmaking and tracking accounts payable and receivable.
• Review and process approved payment requests and consultant contracts.
• Work with the SIF Operations Manager as necessary to assist with funder proposals and reports.
• Perform other duties as assigned.

Desired Qualifications

• Commitment to overall mission of NEO and SIF and to teamwork.
• Minimum three (3) years’ experience with grantmaking.
• Minimum two (2) years professional work experience with accounting and bookkeeping procedures and standards.
• Prior knowledge of grantmaking and budget platforms/software (i.e. Salesforce) required.
• Experience managing multiple individual, business or government contracts preferred.
• Professional integrity with ability and commitment to maintain confidentiality of sensitive data.
• Ability to work effectively with a variety of stakeholders including program and other NEO staff, grantees, funders, and consultants.
• Solid organizational skills: detail-oriented with ability to multi-task, set priorities, and meet deadlines.
• Ability to work independently, be flexible and work well under pressure in a fast-paced team environment.
• Excellent communication, analysis and negotiation skills.
• Good interpersonal skills and ability to work effectively in a multi-cultural environment.
• Demonstrated Computer skills: MS Word, Excel, Google suite, Salesforce and other financial related software knowledge required.
• Four (4)-year degree in related field strongly preferred.

Compensation

Compensation for this role will vary depending on the experience of the candidate. The salary range for this position is $85,000 to $100,000 per year. NEO provides generous benefits, which includes medical, dental, vision, life, long term disability, and pet insurance. We also administer FSA, Commuter benefit, and 401k retirement plans and have generous Paid Time Off and an Employee Assistance Program (EAP). Additionally, NEO provides additional resources for remote office set up (initial funds and annual allotment), as well as an annual fund for professional development opportunities.

NEO Philanthropy Careers

NEO Philanthropy is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NEO Philanthropy's work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working. NEO Philanthropy is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other legally protected status.