Grants Management Specialist

National Institutes of Health (DOHHS); Maryland; On-site; USD 78,000 - 158,000; Full time

Job summary

National Institutes of Health (DOHHS) is seeking Grants Management Specialists to support the full lifecycle of federal awards, from pre-award through post-award and stewardship. You will participate in budget negotiation, policy interpretation, and guidance to applicants and grantees within a multi-grade team.

Roles span GS-11 to GS-13 levels, with responsibilities ranging from managing renewal applications to coordinating complex portfolios while ensuring compliance with Federal requirements

Qualifications

• Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to such a degree OR LL.M.
• 1 year of specialized experience equivalent to GS-09 level in the Federal service OR a combination of post baccalaureate education and experience.

Responsibilities

• Plan and manage a grants portfolio and renewal applications.
• Negotiate budgets, award periods, and grant terms and conditions.
• Advise applicants and grantees on financial and management matters.
• Ensure compliance with applicable policies and procedures in award administration.
• Provide guidance to lower-graded staff on grants management duties.

Skills

Grants management

Budget negotiation

Financial advisory

Education

Ph.D. or equivalent

3 years graduate education

Job description

Summary

Help advance the future of health research at NIH.

We’re seeking grants management professionals at multiple experience levels to support the full award lifecycle-from reviewing applications and negotiating awards to monitoring performance and ensuring responsible stewardship of federal funds.

If you’re analytical, collaborative, and passionate about supporting vital research, explore a career with NIH.

Summary

Help advance the future of health research at NIH.

We’re seeking grants management professionals at multiple experience levels to support the full award lifecycle-from reviewing applications and negotiating awards to monitoring performance and ensuring responsible stewardship of federal funds.

If you’re analytical, collaborative, and passionate about supporting vital research, explore a career with NIH.

Learn more about this agency

Summary

Help advance the future of health research at NIH.

We’re seeking grants management professionals at multiple experience levels to support the full award lifecycle-from reviewing applications and negotiating awards to monitoring performance and ensuring responsible stewardship of federal funds.

If you’re analytical, collaborative, and passionate about supporting vital research, explore a career with NIH.

Learn more about this agency

Overview

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Location
Many vacancies in the following locations:
Montgomery County, MD
Durham, NC
No matching locations found.
Work site options

Salary

$77,983 – $158,322 per year Salary displayed is the absolute minimum and maximum allowed. Pay will be set using the appropriate locality upon selection.

GS 11 – 13

Promotion potential 13

Full-time

Not required

Permanent

1109 Grants Management

No

This job is in the Competitive Service

No

No

Other

Moderate Risk (MR)

• Credentialing
• Suitability/Fitness

Yes

NIH-GR-MP-27-13071281

888644400

This job is open to

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Federal employees – Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Land and base management

Current or former employees of a base management agency.

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Individuals with disabilities

Individuals who are eligible under Schedule A.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Peace Corps & AmeriCorps Vista

Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.

Special authorities

Individuals eligible under a special authority not listed in another hiring path.

Clarification from the agency

You must be a current or former federal employee eligible to apply under merit promotion procedures or otherwise be eligible as a status applicant (e.g., Veterans Employment Opportunity Act) OR be an individual who is eligible through an OPM interchange agreement or for a non-competitive appointment.

As a Grants Management Specialist, you will participate in the planning and business management of assigned grants and renewal applications. Responsibilities include:

• Negotiating budgets, award periods, and grant terms and conditions.
• Advising applicants and grantees on financial and management matters.
• Administering an assigned portfolio, including establishing priorities and meeting deadlines.
• Ensuring award recipients comply with applicable administrative and financial policies, procedures, and sound business practices.
• Processing grant and agreement applications used to make award decisions.
• Interpreting and providing guidance on relevant statutes, regulations, policies, and procedures.
• Providing guidance and training to lower-graded grants management staff.

Responsibilities vary by grade level:

• GS-11: Plan and manage assigned grants and renewal applications.
• GS-12: Manage pre-award and post-award activities and contribute to policy development and implementation.
• GS-13: Coordinate a complex portfolio of grants, agreements, and technical special projects.

Employees selected at the GS-11 or GS-12 level will perform similar duties with less complexity, closer supervision, and more detailed guidance.

Requirements

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Conditions of employment

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• Males born after December 31, 1959 must be registered with the Selective Service.
• The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
• The NIH maintains a tobacco free work environment and campus.
• Must be able to perform the essential duties of the position, with or without reasonable accommodation.
• Based on your appointment, a one or two-year trial/probationary period may be required. A decision regarding your continued employment with NIH will be made as you near the end of this period.
• If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually. For information, visit the NIH Ethics website: https://ethics.od.nih.gov/fd.
• At the supervisor’s discretion, this position may offer work schedule flexibilities: telework compressed schedules, flexible schedules.
• Military Spouses selected from this announcement will remain in their current duty location (i.e., the official duty station of the military service member.
• If selected to work for the NIEHS in Durham, North Carolina, you will be covered by a bargaining unit (2220).

Qualifications

To qualify at theGS-11 level, if you meet one of the following qualification requirements:A . completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR

B. 1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Evaluating budget justifications by assisting with financial/cost analysis. 2.) Tracking expenditures to ensure compliance with grant/cooperative agreement terms and conditions. 3.) Advising applicants or grantees on administrative issues (e.g., incomplete application). AND 4.) Developing grant/cooperative agreement-related documents (e.g., award notices, status reports). OR

C. a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

To qualify at the GS-12 level, if you have 1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Advising applicants and grantees on financial and business management issues. 2.) Monitoring grant/cooperative agreement-related budget to prevent lapse in funding. 3.) Teaching grant/cooperative agreement-related procedures and requirements to junior-level colleagues or management. AND 4.) Evaluating grant/cooperative agreements (e.g., reviewing reports, performing on-site visits) to ensure compliance with organizational policies (e.g., financial) and laws/regulations.

To qualify at the GS-13 level, if you have 1 year of specialized experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Establishing budget for grants/cooperative agreements across an organization. 2.) Recommending funding approval OR changes to terms and conditions of grants/cooperative agreements (e.g., budget, award period).4.) Partnering with senior-level leadership (e.g., executives, directors) to implement and evaluate research or construction-related grants/cooperative agreements. AND 5.)Developing policies or procedures guiding all phases of the grant/cooperative agreement life cycle.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.

Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer.

Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/13071281

Education

If you qualify at the GS-11 level based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Additional information

• This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave.
• PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration.
• NIH may repay certain outstanding Federally insured student loans to facilitate the recruitment and retention of highly qualified people. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.
• A newly appointed or reappointed employee may receive service credit for prior work experience or active-dutied uniformed service that otherwise would not be creditable for the purpose of determining his or her annual leave accrual rate. All creditable service must be directly related to the duties of the position being filled and decisions to allow for such credit must be finalized prior to the selectee’s entrance on duty. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.
• If selected, you may be eligible to receive a salary above the minimum based on superior qualifications and/or a special need of the Government for your services. This applies to employees paid under the General Schedule (GS) and Federal Wage System (FWS) pay systems and is at the discretion of the hiring manager. A salary above the minimum must be approved before the appointment.
• A newly appointed or reappointed individual may receive a recruitment incentive. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.
• Veterans' Preference only applies to Schedule A (disability appointment), HHS Reemployment Priority List (RPL) Eligibles, HHS Priority Reemployment List (PRL) Eligibles and Veterans Recruitment Appointments (if applicable).
• If you believe you have a disability (i.e. physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: Reasonable Accommodation.
• Additional selections may be made for similar positions within the commuting area(s) of the locations listed through this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s). Clearance of CTAP/ICTAP will be applied for similar positions.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of