Grants Management Specialist

US132 Guidehouse Digital, LLC; Bethesda (MD); On-site; USD 65,000 - 108,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Holidays

Parental Leave

Transit Benefits

Job summary

Guidehouse is seeking a Grants Management Analyst to provide administrative guidance to NIH staff and grantees, maintain compliant documentation, and coordinate grant actions. You will review budgets and justifications, support awards and amendments, monitor portfolios, and ensure adherence to NIH policies and funding limits.

The role requires a Bachelor's degree and at least two years of grants-related experience, with strong regulatory and documentation skills.

Qualifications

• Bachelor's degree required.
• At least two years of grants-related or administrative experience.
• Experience coordinating processes requiring regulatory compliance and detailed documentation.

Responsibilities

• Provide administrative guidance to NIH staff and grantee representatives within established authority.
• Maintain complete and organized documentation per federal and NIH requirements.
• Collaborate with Program Officers, Grants Management Officers, grantees, and sponsored researchers to support timely, accurate grant actions.
• Conduct administrative and regulatory reviews of grant applications for NIH/HHS policy compliance.
• Review components, budgets, and justifications for completeness and allowability.
• Support processing of grant awards, amendments, supplements, and administrative actions.
• Monitor active grant portfolios to ensure adherence to terms and funding limits.
• Resolve grant-related issues in coordination with staff and grantees.
• Maintain accurate records in NIH grants systems and tracking tools like IMPAC II.
• Generate analyses and summaries of funding status, workloads, and portfolio metrics.
• Track deadlines and outstanding documentation to support timely grant processing.
• Apply statutes, NIH policy statements, and internal procedures; stay updated on NIH policy changes.

Skills

Grants management

Regulatory compliance

Documentation

Stakeholder coordination

Education

Bachelor's degree

Job description

Job Family: Grants Management Analysis Travel Required: None Clearance Required: Ability to Obtain Public Trust

What You Will Do:

• Provide administrative guidance to NIH staff and grantee representatives within established authority.


• Maintain complete and organized documentation in accordance with federal and NIH requirements.


• Work cooperatively with a variety of stakeholders such as Program Officers, Grants Management Officers, grantees, and sponsored research administrators to support timely, accurate, and compliant grant actions.


• Conduct administrative and regulatory reviews of grant applications for compliance with NIH and HHS policies and procedures.


• Review application components, budgets, and justifications for completeness and allowability.


• Support processing of grant awards, amendments, supplements, and administrative actions.


• Monitor active grant portfolios to ensure adherence to approved terms, conditions, and funding limitations.


• Assist in resolving grant-related issues, administrative questions, or obtaining missing information in coordination with Program Officers, scientific and administrative staff, and grantee institutions.


• Maintain accurate grant records in NIH grants systems and approved tracking tools, such as IMPAC II.


• Generate, analyze, and summarize reports related to funding status, workloads, and portfolio metrics.


• Track deadlines, award actions, and outstanding documentation to support timely grant processing.


• Interpret and apply statutes, regulations, NIH Grants Policy Statement, and internal procedures to assigned work; stay current on NIH policy updates and procedural changes affecting extramural grant administration.

What You Will Need:

• Bachelor’s degree.


• At least TWO (2) years of grants-related or administrative experience,


• Experience supporting or coordinating processes requiring regulatory compliance and detailed documentation.


• Must be able to obtain and maintain a Federal or DoD Public Trust. Candidates must receive approved adjudication of their Public Trust prior to onboarding with Guidehouse. Candidates with an active Public Trust or existing suitability are preferred.

What Would Be Nice To Have:

• Grants experience in a federal or regulated environment preferred.


• Familiarity with grants management concepts and the extramural grant lifecycle, strongly desired.


• Administrative and regulatory review skills.


• Budget review and funding analysis support.


• Data tracking and reporting.


• Attention to detail and strong organizational skills.


• Proficiency with Microsoft Office Suite.


• Strong written and verbal communication skills.


• Ability to manage multiple priorities and deadlines.


• Ability to interact professionally with diverse stakeholders.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace. Benefits include: Medical, Rx, Dental & Vision Insurance Personal and Family Sick Time & Company Paid Holidays Parental Leave 401(k) Retirement Plan Group Term Life and Travel Assistance Voluntary Life and AD&D Insurance Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts Transit and Parking Commuter Benefits Short-Term & Long-Term Disability Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities Employee Referral Program Corporate Sponsored Events & Community Outreach Care.com annual membership Employee Assistance Program Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.) Position may be eligible for a discretionary variable incentive bonus.

Equal Opportunity Statement

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation. Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

About Guidehouse

Guidehouse is a global AI-led professional services firm delivering advisory, technology, and managed services to the commercial and government sectors. With an integrated business technology approach, Guidehouse drives efficiency and resilience in the healthcare, financial services, energy, infrastructure, and national security markets. Built to help clients across industries outwit complexity, the firm brings together approximately 18,000 professionals to achieve lasting impact and shape a meaningful future. guidehouse.com

The annual salary range for this position is $65,000.00-$108,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.