Grants Management Specialist

US Department of Energy Headquarters; Albany (OR); On-site; USD 56,000 - 85,000; Full time

Job summary

US Department of Energy Headquarters seeks a Grants Management Specialist to oversee the full grants lifecycle, including formation, funding opportunities, negotiations, cost analysis, award, and close-out for diverse grant programs. The role emphasizes compliance with terms and conditions and specialized finance rules across multiple grants.

Qualified candidates demonstrate a mix of grants-related review, budgeting, milestone monitoring, or data-tracking experience, with education pathways

Qualifications

• Specialized experience can be met by 2 of 4: review of applications/proposals for completeness, budget/financial review, monitoring milestones, or data entry in admin databases.
• Education: 1 full year of graduate level education.
• Superior academic achievement: Bachelor's with top third or GPA thresholds; transcripts required.
• Combination: education and experience totaling 100 percent.

Responsibilities

• Manage all aspects of grants management: grants formation, funding opportunities, negotiations, cost/price analysis, award, administration, termination, and close-out.
• Coordinate with recipients to ensure compliance with terms and conditions and funding rules.
• Monitor project milestones, prepare status reports, and support site visits as needed.

Skills

Grant management knowledge

Budget analysis

Project monitoring

Data entry in databases

Education

Graduate-level education

Bachelor's degree with GPA/Top third

Law degree (LL.B./J.D.) in related field

Job description

This position is part of the Department of Energy. As a Grants Management Specialist, you will manage all aspects of the functional area of grants management, including grants formation, funding opportunities, negotiations, cost and price analysis, award, grants administration, termination, and close-out for a variety of grants which frequently require special handling or other specialized terms and conditions.

GS-7 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-5 in the Federal service. Specialized experience for this position is defined as meeting 2 of 4 of the following

1. Reviewing application packages, proposals, or intake forms for clerical completeness, accuracy, and basic adherence to established guidelines or instructions.
2. Examining budgets, expenditure spreadsheets, invoices, or financial receipts to confirm numerical accuracy and ensure alignment with planned project costs.
3. Monitoring project schedules, tracking reporting deadlines, or reviewing routine progress reports to help ensure recipient compliance with project milestones.
4. Inputting, updating, and retrieving project or financial data in administrative databases to track expenditures, document actions, or assist in preparing periodic status reports.

OR EDUCATION: 1 full year of graduate level education. TRANSCRIPTS REQUIRED.

OR SUPERIOR ACADEMIC ACHIEVEMENT: Based on a Bachelor's degree that is demonstrated through class standing (upper 1/3 of class); grade point average (3.0/4.0 overall or 3.5/4.0 in major), or election to membership in a qualifying national scholastic honor society. TRANSCRIPTS REQUIRED.

OR COMBINATION: You may qualify on a combination of education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the educational requirement must equal at least 100 percent.

GS-9 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-7 in the Federal service. Specialized experience for this position is defined as meeting 2 of 4 of the following

1. Reviewing and evaluating grant applications or funding proposals to determine completeness, administrative eligibility, and compliance with established guidelines and requirements.
2. Participating in the review and analysis of proposed project budgets, evaluating budget justifications, and assessing financial arrangements to ensure costs are realistic and conform to funding rules.
3. Monitoring recipient compliance with award terms and conditions by tracking performance milestones, reviewing progress reports, and participating in the preparation for project site visits.
4. Examining financial expenditure reports, invoices, or payment requests to track project spending, check math, and prevent over-expenditures or fund lapses.

OR EDUCATION: Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree. OR LL.B. or J.D. (if related); your education must demonstrate the knowledge, skills, and abilities necessary to do the work. For this position, this is defined as a degree in Public Administration, Business Administration, Nonprofit Management, Accounting, Finance or a similarly related major. TRANSCRIPTS REQUIRED.

OR COMBINATION: You may qualify on a combination of education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the educational requirement must equal at least 100 percent. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

'Experience' refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

CTAP/ICTAP candidates: To be considered "well qualified" you must (1) meet all of the requirements as described in this section; and 2) be rated "well-qualified", which is defined as scoring in the in Well Qualified category (or higher).

You must meet all qualifications and eligibility requirements by the closing date of this announcement.