Grants Management Specialist

US Department of Energy Headquarters; Albany (OR); On-site; USD 90,000 - 130,000; Full time

Job summary

US Department of Energy Headquarters seeks a Grants Management Specialist to serve as a recognized financial assistance authority within the Acquisition Division and help shape strategic grant programs across the Department.

Based in Albany, Oregon, the role requires extensive grants administration knowledge, compliance with federal regulations, and ability to coordinate cross-functional teams to deliver high-impact awards. Experience in negotiations and post-award management is essential.

Qualifications

• Experience managing grants, cooperative agreements, or financial assistance throughout the full lifecycle.
• Ability to perform cost/price analyses, budget reviews, and audit resolutions to ensure allowability and reasonableness.
• Knowledge of federal statutes/regulations (Uniform Guidance/2 CFR 200) and related directives for award compliance.
• Skill in negotiating award terms, budgets, cost-sharing structures, and project schedules.

Responsibilities

• Oversee the full lifecycle of financial assistance awards and administer grants and agreements.
• Conduct in-depth financial analyses to verify allowability, allocability, and reasonableness of recipient costs.
• Interpret and apply federal regulations to ensure compliance and resolve financial issues.
• Lead negotiations and coordinate post-award actions to address non-compliance and modifications.

Skills

Grant management

Cost/price analysis

Regulatory compliance

Award negotiation

Strategic advising

High-value negotiations

Financial evaluation

Post-award management

Job description

This position is part of the Hydrocarbons and Geothermal Energy Office, Department of Energy within the Acquisition Division. As a Grants Management Specialist, you will serve as a recognized financial assistance authority, leading high-impact negotiations and shaping strategic grant programs across the Department of Energy.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-13:

1. Manage award, and administer grants, cooperative agreements, or financial assistance instruments throughout the full award lifecycle (from pre-award planning through post-award management and final closeout).
2. Conduct administrative and financial analyses-such as cost/price evaluations, budget reviews, or audit resolutions-to verify that proposed and incurred recipient costs are allowable, allocable, and reasonable.
3. Interpret and apply federal statutes, regulations, policies, or standard operating procedures (such as Uniform Guidance/2 CFR 200, OMB circulars, or organization-wide financial directives) to ensure award compliance and resolve financial assistance issues.
4. Negotiate award terms, business conditions, budgets, cost-sharing arrangements, or project schedules, and managing post-award administrative actions such as issuing award modifications, monitoring performance progress, or addressing non-compliance.

SPECIALIZED EXPERIENCE REQUIREMENTS FOR GS-14:

1. Serve as a senior advisor or technical authority to program leadership, advising on high-level financial assistance strategies, structuring solicitations, and aligning procurement requirements with organizational goals and budget constraints.
2. Lead multi-disciplinary teams in negotiating, high-value financial assistance awards (such as grants, cooperative agreements, or similar funding instruments), including establishing award terms, business conditions, cost-sharing structures, and project milestones.
3. Conduct in-depth administrative and financial evaluations-including cost/price analyses, indirect rate reviews, and audit resolutions-to assess recipient financial stability and determine cost allowability, allocability, and reasonableness.
4. Manage post-award administration for financial assistance portfolios, evaluating recipient technical and financial progress, issuing modifications, and executing administrative or corrective remedies (such as disallowing costs, withholding support, or terminating awards) for non-compliance.

\"Experience\" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

CTAP/ICTAP candidates: To be considered \"well qualified\" you must (1) meet all of the requirements as described in this section; and 2) be rated \"well-qualified\", which is defined as scoring in the in Well Qualified category (or higher).

You must meet all qualifications and eligibility requirements by the closing date of this announcement.