Grants/Evaluation Coordinator

abhs; Whiteriver (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Apache Behavioral Health Services (ABHS) is looking for a Grants/Evaluation Coordinator to manage grants and program data effectively. The role requires ensuring compliance with various regulations while supporting the program teams with data and documentation needed to demonstrate effectiveness.

The ideal candidate will possess skills in data collection and management, advanced proficiency in Microsoft Excel, and excellent communication abilities. This position promises to enhance the quality of services provided by the organization.

Qualifications

• Bachelor's degree in a related field or 4 years of relevant experience.
• Experience with data collection and compliance reporting.
• Ability to pass fingerprint clearance and background checks.

Responsibilities

• Develop evaluation frameworks aligned with grant objectives.
• Collect qualitative and quantitative data and analyze results.
• Prepare timely evaluation reports for leadership.

Skills

Advanced proficiency with Microsoft Excel

Strong communication skills

Data management and reporting skills

Education

Bachelor’s degree in business, health and human services, or related field

Tools

Microsoft Office Suite

Adobe software

Job description

GRANTS/EVALUATION COORDINATOR

CLASSIFICATION CODE: EXEMPT FULL TIME

DEPARTMENT: PREVENTION SERVICES

REPORTS TO: GRANTS/DATA PROGRAM MANAGER

Statement of Job

The Grants/Evaluation Coordinator supports the effective management of grants and program data across Apache Behavioral Health Services (ABHS). This role ensures compliance with federal, state, and tribal requirements, maintains accurate and secure databases, and provides timely reporting to funders and internal leadership. The Grants/Evaluation Coordinator assists in preparing proposals, managing deadlines, and supporting program teams with the data and documentation needed to demonstrate program effectiveness. This role is responsible for designing, implementing, and managing the evaluation plan for grants. This role ensures all program objectives, deliverables, and outcomes are accurately measured and reported in compliance with grant requirements. The Grants/Evaluation Coordinator provides data‑driven insights to guide decision‑making, ensure accountability, and support continuous improvement of grant‑funded initiatives. This position works closely with the Grants/Data Program Manager, and strengthens Prevention Services by maintaining data integrity, supporting timely reporting, and ensuring that grant‑funded activities are consistent with program goals and funder expectations.

Duties and Responsibilities

1. Evaluation Planning & Design
   • Develop comprehensive evaluation frameworks aligned with grant goals and objectives.
   • Establish measurable outcomes, performance indicators, and data collection methods.
   • Ensure evaluation plans meet federal, state, and compliance requirements.
2. Data Collection & Analysis
   • Collect qualitative and quantitative data from multiple stakeholders, including schools, staff, and community partners.
   • Conduct surveys, interviews, focus groups, and site visits as needed.
   • Use statistical and analytical methods to evaluate program effectiveness, efficiency, and impact.
3. Reporting & Compliance
   • Prepare timely evaluation reports for leadership, and stakeholders.
   • Ensure accuracy and transparency in data reporting.
   • Document progress toward grant objectives and provide recommendations for program improvement.
4. Collaboration & Capacity Building
   • Work closely with program managers, program staff, and fiscal teams to align evaluation with program operations.
   • Provide technical assistance and training to staff on data collection and reporting procedures.
   • Communicate evaluation findings in clear, accessible language for diverse audiences.
5. Grant & Compliance Support
   • Assist the Grants/Data Program Manager with proposal development, including compiling attachments, formatting narratives, and verifying compliance with funder guidelines.
   • Maintain updated grants calendar for application deadlines, reporting schedules, and site visit requirements.
   • Gather and organize programmatic and financial information to support accurate grant reporting.
   • Ensure supporting documentation (e.g., outcome data, success stories, budget attachments) is complete and ready for submission.
6. Data Management, Technology, & Reporting
   • Develop, manage, and maintain spreadsheets to track budgets, outcomes, timelines, and compliance deliverables; create and troubleshoot equations and formulas to ensure accuracy.
   • Utilize Microsoft Office Suite (Excel, Word, Outlook, Planner, To‑Do List, SharePoint, Teams, OneDrive, etc.) and other tools to organize, store, and manage documentation electronically.
   • Support the development of digital filing systems to improve efficiency, accessibility, and compliance with record retention standards.
   • Produce required reports for funders, including both narrative updates and quantitative data.
   • Assist with using or customizing technology‑based tools (databases, apps, or dashboards) to streamline reporting and documentation processes; demonstrate willingness and ability to learn new software.
   • Conduct quality checks on data to ensure accuracy, confidentiality, and compliance.
7. Program Support
   • Assist grant program staff with data collection tools, tracking systems, and reporting templates.
   • Support documentation for special projects, community outreach, and program initiatives.
   • Provide logistical support for site visits, training sessions, and compliance reviews.
8. Collaboration & Communication
   • Work closely with Grants/Data Program Manager, Assistant Director of Prevention Services, Program Managers and program staff to ensure accurate, timely information flow.
   • Communicate effectively with internal teams to ensure grant deliverables are met.
   • Represent ABHS positively in all interactions with staff, funders, and community partners.
9. Other Duties
   • Participate in departmental training, orientation, and quality assurance initiatives.
   • Uphold ABHS policies, procedures, and standards of confidentiality.
   • Perform additional duties as assigned by the Grants/Data Program Manager or Prevention Services leadership.
   • Ability to regularly change priorities to accomplish tasks with frequent interruptions.
   • Abide by all applicable policies, procedures, and program standards of ABHS, White Mountain Apache Tribe, Indian Health Services, Arizona Health Care Cost Containment System (AHCCCS) and other pertinent regulatory authorities.
   • Participation in all required ABHS training.
   • Reports/attends work in timely manner. Must be reliable and communicate directly with supervisor in all matters of attendance.

Knowledge, Skills and Abilities

1. Advanced proficiency with Microsoft Excel (formulas, equations, pivot tables, data validation) and strong ability to learn and adapt to new technology platforms.
2. Proficiency in the full Microsoft Office Suite (Word, Outlook, Planner, To‑Do List) and comfort using tools such as SharePoint, Teams, and OneDrive for electronic file management.
3. Knowledge of grant funding requirements at the local, state, federal, and tribal levels.
4. Ability to develop, manage, and maintain spreadsheets to support budget tracking, outcome measurement, and compliance deliverables.
5. Strong data management and reporting skills, including ability to analyze and present data clearly.
6. Effective written and verbal communication skills.
7. Strong organizational skills and ability to manage multiple priorities with attention to detail.
8. Ability to work independently and collaboratively within a team.
9. Creativity and resourcefulness in problem solving, with a demonstrated ability to find innovative ways to meet program needs and support service delivery.
10. Knowledge of mental health services and programming, with sensitivity to the needs of the populations served.
11. Critical thinking and problem‑solving skills related to compliance, reporting, and program support.
12. Ability to positively represent the agency to a variety of audiences.

Performance Standards

• Strict adherence to confidentiality and compliance requirements.
• Timely and accurate completion of data, reporting, and grant support tasks.
• Consistent professionalism, collaboration, and accountability.
• Contribution to Prevention Services’ mission and objectives through accurate and effective grant/data support.
• Upholds the vision, mission and values of ABHS while providing high quality, comprehensive and innovative mental health care of Indian people.
• ABHS employees are expected to adhere to ABHS’s service standards and organizational values in all their interactions with ABHS clients, other individuals, and fellow employees.
• Demonstrates commitment to ongoing personal and professional development.
• Performs other job related functions and activities as requested/required.

Minimum Qualifications

1. Bachelor’s degree in business, health and human services, data management systems or related field; OR 4 years combination of relevant education and equivalent work experience.
2. Experience with data collection, entry, analysis, and compliance reporting.
3. Ability to pass fingerprint clearance, background check, and required pre‑employment testing.
4. Valid Ariona Driver’s License and reliable transportation.
5. Must have knowledge and experience in adhering to Federal, State and Tribal laws and regulations pertaining to HIPAA, confidentiality, fraud and abuse, corporate compliance, and all other pertinent laws, regulations and requirements.
6. Knowledge of the Arizona Behavioral Health System, and Federal and State regulatory agencies.

Preferred Qualifications

1. At least 3 years’ experience working with Native Americans communities.
2. Advanced Excel skills and familiarity with Adobe software