Grants & Development Coordinator

OIC of Washington; Yakima (WA); On-site; USD 55,000 - 85,000; Full time

Job summary

OIC of Washington in Yakima, WA is seeking a grants specialist to identify funding opportunities and coordinate competitive proposals. You will collaborate with program directors, finance, and leadership to develop narratives, budgets, and work plans, and you will maintain calendars and templates to ensure timely submissions.

Responsibilities span grant administration, compliance, donor engagement, and fundraising activities, including events and sponsorships.

Qualifications

• Experience writing grant proposals for diverse funding sources (federal, state, local, foundations).
• Ability to develop budgets, work plans, logic models, and supporting documentation.
• Proven ability to coordinate multiple proposals and deadlines in a fast-paced nonprofit setting.

Responsibilities

• Research and identify funding opportunities aligned with OIC's mission and priorities.
• Coordinate planning, writing, editing, and submission of grant proposals and related requests.
• Collaborate with program directors, leadership, fiscal staff, and subject matter experts on narratives and budgets.
• Maintain annual grants calendar with deadlines and milestones.
• Coordinate grant administration post-award and monitor reporting requirements.

Skills

Grant writing

Proposal development

Budgeting

Stakeholder engagement

Project coordination

Donor relations

Event planning

Fundraising

Donor stewardship

Tools

CRM databases

Job description

• Research and identify federal, state, local, foundation, corporate, and other funding opportunities aligned with OIC's mission and strategic priorities.
• Coordinate the planning, writing, editing, and submission of competitive grant proposals, applications, letters of inquiry, and other funding requests.
• Collaborate with program directors, executive leadership, fiscal staff, and subject matter experts to develop proposal narratives, budgets, work plans, logic models, and supporting documentation.
• Maintain an annual grants calendar tracking funding opportunities, proposal deadlines, reporting schedules, renewal dates, and grant milestones.
• Maintain proposal templates, organizational boilerplate language, demographic information, and grant resource materials.
• Coordinate grant administration activities following award notification.
• Work collaboratively with communications, data and development director, data manager, program leadership, and fiscal staff to monitor grant deliverables, reporting requirements, and compliance obligations.
• Assist in preparing timely programmatic reports, continuation applications, and grant amendments.
• Maintain organized electronic grant files, award documentation, contracts, and correspondence.
• Monitor grant reporting schedules and communicate upcoming deadlines to appropriate staff.
• Support grant closeout activities and maintain documentation for audits and funder reviews.
• Co-lead in planning, coordinating, and implementing organizational fundraising events and campaigns.
• Co-lead fundraising initiatives with the Communications, Data & Development Director, executive leadership, and organizational leadership.
• Develop sponsorship opportunities and cultivate relationships with corporate partners, foundations, donors, and community supporters.
• Coordinate fundraising event logistics, timelines, sponsorship packages, budgets, volunteer support, vendor coordination, and event communications.
• Maintain donor, sponsor, and fundraising databases, ensuring accurate records and stewardship activities.
• Prepare donor acknowledgments, sponsorship recognition materials, impact reports, and follow-up communications.
• Assist in developing annual fundraising goals, campaign strategies, sponsorship plans, and revenue projections.
• Evaluate fundraising activities and prepare reports measuring participation, sponsorship revenue, donor engagement, and return on investment.

Essential Duties & Responsibilities

Grant Development & Proposal Coordination

• Research and identify federal, state, local, foundation, corporate, and other funding opportunities aligned with OIC's mission and strategic priorities.
• Coordinate the planning, writing, editing, and submission of competitive grant proposals, applications, letters of inquiry, and other funding requests.
• Collaborate with program directors, executive leadership, fiscal staff, and subject matter experts to develop proposal narratives, budgets, work plans, logic models, and supporting documentation.
• Maintain an annual grants calendar tracking funding opportunities, proposal deadlines, reporting schedules, renewal dates, and grant milestones.
• Maintain proposal templates, organizational boilerplate language, demographic information, and grant resource materials.

Grant Administration & Compliance

• Coordinate grant administration activities following award notification.
• Work collaboratively with communications, data and development director, data manager, program leadership, and fiscal staff to monitor grant deliverables, reporting requirements, and compliance obligations.
• Assist in preparing timely programmatic reports, continuation applications, and grant amendments.
• Maintain organized electronic grant files, award documentation, contracts, and correspondence.
• Monitor grant reporting schedules and communicate upcoming deadlines to appropriate staff.
• Support grant closeout activities and maintain documentation for audits and funder reviews.

Development & Fundraising

• Co-lead in planning, coordinating, and implementing organizational fundraising events and campaigns.
• Co-lead fundraising initiatives with the Communications, Data & Development Director, executive leadership, and organizational leadership.
• Develop sponsorship opportunities and cultivate relationships with corporate partners, foundations, donors, and community supporters.
• Coordinate fundraising event logistics, timelines, sponsorship packages, budgets, volunteer support, vendor coordination, and event communications.
• Maintain donor, sponsor, and fundraising databases, ensuring accurate records and stewardship activities.
• Prepare donor acknowledgments, sponsorship recognition materials, impact reports, and follow-up communications.
• Assist in developing annual fundraising goals, campaign strategies, sponsorship plans, and revenue projections.
• Evaluate fundraising activities and prepare reports measuring participation, sponsorship revenue, donor engagement, and return on investment.

Donor & Community Engagement

• Assist with cultivating positive relationships with funders, donors, community organizations, and strategic partners.
• Coordinate meetings, presentations, and communications with current and prospective funders.
• Assist with donor stewardship activities including recognition, impact reporting, and ongoing engagement.
• Represent OIC of Washington at community meetings, networking events, conferences, and fundraising activities as assigned.
• Identify opportunities to strengthen partnerships that advance organizational priorities.

Organizational Development

• Coordinate the collection of organizational data needed for grant proposals and reports.
• Gather program outcomes, success stories, needs assessment data, demographic information, and community impact metrics.
• Monitor funding trends and emerging grant opportunities affecting nonprofit organizations and workforce development programs.
• Support special projects assigned by agency leadership.

Administrative Responsibilities

• Maintain accurate records of grant submissions, awards, fundraising activities, sponsorships, and donor engagement.
• Develop reports and dashboards summarizing grant activity, fundraising performance, and funding outcomes.
• Ensure all development files and organizational records are maintained according to agency standards.
• Perform other duties as assigned.