Grants Coordinator B

The Perelman School of Medicine; United States; Remote; USD 55,000 - 60,000; Full time

Job summary

A leading academic medical institution in Philadelphia seeks an experienced Grants Coordinator B to oversee post-award accounting and compliance for faculty. The role involves proposal preparation, budget development, and ensuring adherence to NIH regulations. Candidates should have a background in accounting and strong Excel skills, with a Bachelor's degree required. This position offers competitive benefits and a collaborative work environment.

Benefits

Health, Life, and Flexible Spending Accounts

Generous retirement plans

Substantial paid time off

Training and development resources

Flexible work hours

Qualifications

• 2 to 3 years of experience or equivalent combination of education and experience is required.
• Experience with NIH grant regulations and proposal development is preferred.
• Ability to work independently and demonstrate proactive work style.

Responsibilities

• Responsible for post-award accounting and compliance for faculty.
• Assist with preparation and submission of grant proposals.
• Monitor and correct grant expenditures and prepare monthly reports.

Skills

Bookkeeping

Proficient in Excel

Interpersonal communication

Attention to detail

Work under pressure

Education

Bachelor's degree in accounting or business

Tools

PennERA

BEN Financials

Workday

Business Objects

Job description

Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. Penn has been ranked nationally as an employer with recent recognition such as being named one of America’s Best Large Employers in 2023 by Forbes.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with access to a range of educational, cultural, and recreational activities. Philadelphia offers historical significance, cultural offerings, and diverse work and living environments.

The University offers a competitive benefits package that includes healthcare and tuition benefits for employees and their families, retirement benefits, professional development opportunities, work and family benefits, wellness programs, and more.

Posted Job Title

Grants Coordinator B

Job Profile Title

Grants Coordinator B

Job Description Summary

Reporting to the Manager of Administration & Finance for several programs in the Department of Psychiatry, the Grants Coordinator B will be responsible for sponsored program post-award accounting, recordkeeping and compliance, and related day-to-day business operations for faculty. The role will assist with the preparation, review and submission of sponsored research grant proposals and other pre-award activity.

Job Description

The Grants Coordinator B will provide pre- and post-award sponsored research and financial administration support for investigators within the Department of Psychiatry. Work with limited supervision under the Administration & Finance Manager for the Mood, Anxiety & Trauma Section. Portfolio includes grants and contracts from NIH, DOD, foundations, and industry-sponsored clinical trials.

Responsibilities include proposal preparation, budget development, subcontract setup and monitoring, transaction approval and monitoring, financial and progress reports, and business services for research investigators. Function as a resource for sponsored program guidelines, policies and procedures.

Monitor and correct grant expenditures; maintain documentation; prepare monthly expense reports for review. Prepare budgets & admin sections of research proposals and progress reports, especially for NIH grants. Maintain a strong knowledge base of NIH regulations and policies.

Requires strong bookkeeping background, proficiency in Excel and budget projections. Requires knowledge of federal grant regulations (Uniform Guidance) and Grants.gov/NIH proposal development and progress report instructions.

Qualifications

• A bachelor’s degree in accounting or other business field and 2 to 3 years of experience or equivalent combination of education and experience is required. General bookkeeping experience is required. Strong Excel skills are required.
• Experience with PennERA, BEN Financials, Workday, Business Objects, and University guidelines/policy is preferred.
• Familiarity with the Uniform Guidance and federal granting agency regulations, especially NIH, is strongly preferred.
• Excellent interpersonal and communication skills are required. Ability to work independently, under pressure of deadlines, and demonstrate attention to detail with a proactive work style.

Note: This section consolidates the requirements as stated in the original description.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$55,000.00 - $60,000.00 Annual

Salary offers are made based on the candidate’s qualifications, experience, and education as they relate to the requirements of the position, and in alignment with external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. Flexible spending accounts can be used to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Tuition assistance at Penn for employees, spouses, and dependent children; eligible dependents may also receive tuition assistance at other institutions.
• Retirement: Generous retirement plans with pre-tax or Roth options and investment choices through TIAA and Vanguard.
• Time Away from Work: Substantial paid time off for personal and professional needs, vacations, and illness recovery.
• Long-Term Care Insurance: In partnership with Genworth, long-term care insurance options for employees and eligible family members.
• Wellness and Work-life Resources: Programs and resources to support health, family, and work-life balance.
• Professional and Personal Development: Resources to help you advance personally and professionally.
• University Resources: Access to libraries, athletic facilities, arboretum, art galleries, and cultural events.
• Discounts and Special Services: Discounts on arts, entertainment, transportation, mortgages, cellular plans, tickets, and more.
• Flexible Work Hours: Flexible work options promoting balance between work and commitments.
• Penn Home Ownership Services: Forgivable loan program for eligible employees in West Philadelphia.
• Adoption Assistance: Reimbursement of eligible adoption expenses for up to two adoptions.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay