Grants Coordinator A/B (Department of Hematology/Oncology)

The Perelman School of Medicine; United States; Remote; USD 49,000 - 66,000; Full time

Job summary

A prestigious educational institution in Philadelphia is seeking a Grants Coordinator A/B for the Department of Hematology/Oncology. This role involves assisting with grant preparation, compliance monitoring, and providing key support to senior staff. A background in grant administration with proficiency in Microsoft Excel is preferred. The position offers competitive pay and comprehensive benefits, making it ideal for a dedicated professional.

Benefits

Comprehensive medical benefits

Tuition assistance

Flexible work hours

Retirement plans

Professional development resources

Qualifications

• Experience in grant and contract administration preferred.
• Candidate must possess excellent interpersonal and communication skills.
• Ability to work independently and as part of a team under strict deadlines.

Responsibilities

• Assist with preparation and submission of grant proposals.
• Monitor grant expenditure for compliance.
• Act as a liaison between faculty, administrative staff, and sponsors.

Skills

Grant administration knowledge

Microsoft Excel proficiency

Interpersonal skills

Attention to detail

Education

Associate's Degree and 2-3 years of experience

Bachelor of Science and 2-3 years of experience

Tools

University financial systems

Job description

Overview

The University of Pennsylvania is a private employer in Philadelphia, known for education, research, and innovation. Penn offers a unique urban campus environment, extensive professional development, and comprehensive benefits. This posting is for a Grants Coordinator A/B in the Department of Hematology/Oncology within the Perelman School of Medicine.

Posted Job Title

Grants Coordinator A/B (Department of Hematology/Oncology)

Job Profile Title

Grants Coordinator A

Job Description Summary

This role assists with the preparation, review, and submission of sponsored program proposals through the internal review process for submission to the sponsor, ensuring compliance with department, school, and university guidelines. Responsibilities include preparing pre-award budgets and justifications, providing guidance on policies related to sponsored programs, and resolving related issues with investigators. The individual acts as a liaison between faculty, administrative staff, and internal/external contacts. Prepare reports for review by the grants management team and monitor grant expenditures for allowability with funding policies. Position contingent upon funding.

Job Responsibilities

Grants Coordinator A

• Pre-award grant support to the senior team with the preparation of research proposals to sponsors. Assist with the preparation of budgets and budget justifications. Gather required documents for submission according to funding sponsor guidelines. Review application for completeness.
• Create, manage and track subcontracts. Reconcile subcontracts to ensure consistent spending and notify subcontract recipients of important due dates. Track outstanding accounts receivable and process payments in a timely fashion.
• Post-award grant support to the senior team.
• Monitor grant expenditure for compliance and corrective actions as needed.
• Provide liaison to research offices across the University.
• Other duties and responsibilities as assigned.

Qualifications

Associate's Degree and 2 to 3 years of experience or an equivalent combination of education and experience required.

Grants Coordinator B

• Pre-award grant support to the senior team with the preparation of research proposals to sponsors. Assist with the preparation of budgets and budget justifications. Gather required documents for submission according to funding sponsor guidelines. Review application for completeness.
• Create, manage and track subcontracts. Reconcile subcontracts to ensure consistent spending and notify subcontract recipients of important due dates. Track outstanding accounts receivable and process payments in a timely fashion.
• Post-award grant support to the senior team.
• Monitor grant expenditure for compliance and corrective actions as needed.
• Provide liaison to research offices across the University.
• Other duties and responsibilities as assigned.

Qualifications

Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required. Grant and contract administration and/or accounting is preferred with knowledge of compliance issues related to the management of federal and non-federal sponsored research. Strong proficiency in Microsoft Excel and experience in University financial systems is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.

The Grants Coordinator will report to the Administrative and Financial Officer and will have an indirect reporting relationship to the Department of Medicine and the PSOM Office of Research Support Services.

Job Location

City, State: Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$49,500.00 - $65,500.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. Flexible spending accounts are available to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Tuition assistance for you, your spouse, and dependent children. Dependent children may be eligible for tuition assistance at other institutions.
• Retirement: Retirement plans (Basic, Matching, and Supplemental) with investment options through TIAA and Vanguard.
• Time Away from Work: Generous time away to rest, travel, attend to personal affairs, or care for family.
• Long-Term Care Insurance: In partnership with Genworth Financial; coverage for eligible family members with underwriting rules as applicable.
• Wellness and Work-life Resources: Programs and resources to support health, family, and work-life balance.
• Professional and Personal Development: Resources to help you advance personally and professionally.
• University Resources: Access to libraries, athletic facilities, arboretum, galleries, and cultural events; many activities available to Penn community.
• Discounts and Special Services: Discounts on arts, entertainment, transportation, and other services, including deals with partners.
• Flexible Work Hours: Flexible work options to balance work and personal commitments.
• Penn Home Ownership Services: Forgivable loan for home purchase or improvement for eligible employees.
• Adoption Assistance: Reimbursement of eligible adoption expenses for up to two adoptions.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay