Grants Coordinator

Gulf Coast JFCS; United States; On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403b match

Mileage reimbursement

Professional development

Job summary

Gulf Coast JFCS seeks a Grants Coordinator to centrally coordinate grant activities, ensuring deliverables, reports, and documentation are completed accurately and on time while supporting efficient grant management practices.

The role emphasizes grant administration, onboarding and closeout processes, and cross-functional collaboration with program, finance and data staff to meet funder requirements.

Qualifications

• Associates or Bachelors degree in Business Administration, Nonprofit Management, Public Administration, Communications or related field preferred.
• Minimum of 3 years of administrative, project coordination, grants administration or nonprofit operational experience.
• Experience with databases, grants management systems, SharePoint or document management platforms preferred.
• Proficiency with Microsoft Office Suite (Outlook 365, Word, Excel, etc.), online funder portals and cloud-based collaboration tools.

Responsibilities

• Set up and maintain grant records in grant management systems and tracking tools.
• Create and manage grant files including electronic and SharePoint-based records.
• Monitor deadlines, deliverables, and reporting requirements across systems.
• Support grant award onboarding and closeout processes.
• Monitor grant reporting schedules and deliverable due dates; send reminders and follow-ups.

Skills

Grant administration

Grant tracking

SharePoint

Microsoft Office

Project coordination

Education

Associates or Bachelor's degree

Tools

SharePoint

Grant management systems

Job description

Are you excited by the prospect of working for an organization that truly values your contributions provides opportunities for growth and development AND gives you a chance to make a difference in the lives of children and families

WHAT YOU WILL DO

The Grants Coordinator is an exempt position serving as a central point of coordination to ensure that grant activities deliverables reports and documentation are completed accurately and on time while supporting efficient grant management practices across the organization

Duties and Responsibilities

Grant Administration Set up and maintain grant records in grant management and tracking systemsCreate and manage grant files including electronic and SharePoint based recordsMaintain grant calendars and tracking tools to monitor deadlines deliverables and reporting requirementsEnsure grant information is accurate complete and current across systemsSupport grant award onboarding and closeout processesReporting & Deliverables Coordination Monitor grant reporting schedules and deliverable due datesSend reminders and follow up communications to program finance and data staff regarding upcoming deadlinesTrack progress toward completion of grant requirements and elevate overdue items as neededAssist with assembling and routing reports for review and submissionDocumentation & Record Retention Organize and maintain grant related documentation in accordance with organizational record retention policiesEstablish and maintain SharePoint folders and standardized filing structuresEnsure grant agreements amendments reports correspondence and supporting documentation are appropriately storedPerform all other duties as assigned

WHAT WE OFFER

• 43600 salary
• 15 PTO Days per year
• 13 Paid Holidays
• Medical Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25 match
• Supplementary Accident Hospital Indemnity and Specified Disease insurance
• Paid Life
• AD&D insurance
• Pet Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place

WHAT YOU WILL NEED

Associates or Bachelors degree in Business Administration Nonprofit Management Public Administration Communications or a related field preferred; or a combination of a High School Diploma or equivalent and three to five years of project coordination grants administration or nonprofit operational experienceMinimum of 3 years of administrative project coordination grants administration or nonprofit operational experienceExperience working with databases grants management systems SharePoint or document management platforms preferredProficiency with Microsoft Office Suite Outlook 365 Word Excel etc online funder portals and cloud based collaboration toolsAbility to work collaboratively across departments and build positive working relationshipsStrong follow through and problem solving skillsStrong organizational and project coordination skillsExceptional attention to detail and accuracyAbility to manage multiple deadlines and priorities simultaneouslyStrong written and verbal communication skillsProficiency in Microsoft Office Suite including Excel Word Outlook and TeamsExperience with SharePoint and document management best practicesAbility to work collaboratively across departments and build positive working relationshipsStrong follow through and problem solving skillsMust possess the ability to work under deadlinesAbility to lift andor carry case files supplies etc up to 25 pounds

WHO WE ARE

From babies to seniors Gulf Coast JFCS serves all people in need regardless of race religion culture or gender identity Our programs span a broad spectrum of human services including behavioral and mental health child welfare and adoption family support job and employment transition housing food transportation and home care assistance for the elderly Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelors and Masters level practicum and internships For license eligible candidates we may provide both individual and group supervision from a Board Certified qualified supervisor to help fulfill state requirements at no cost to the employee depending on staff availability and scheduling capacity Gulf Coast JFCS is committed to maintaining a work environment free of harassment discrimination and inappropriate behavior Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race color sex age religion national origin disability marital status pregnancy veteran status citizenship gender identity sexual orientation workers compensation status or any other characteristic protected by federal state or local law Background Screening Requirements It is our policy at Gulf Coast JFCS that any candidate being considered for employment must successfully complete the organizations background screening requirements including drug screening and applicable motor vehicle checks Gulf Coast JFCS is a Florida Care Provider of the Department of Children and Families DCF Agency for Health Care AHCA and the Department of Elder Affairs DOEA which requires all candidates to undergo fingerprinting through the Florida Care Provider Background Screening Clearinghouse To learn more about the Clearinghouse please visit HB531 Florida Agency for Health Care Administration Gulf Coast JFCS is an Equal Opportunity Employer Drug Free Workplace and E Verify employer