Grants Coordinator

Gulf Coast JFCS; Clearwater (FL); On-site; USD 55,000 - 58,000; Full time

Benefits offered by this job

15 PTO days per year

13 paid holidays

Medical, dental & vision insurance

403(b) with 25% match

Mileage reimbursement

Professional development opportunities

Job summary

Gulf Coast JFCS in Florida seeks a Grants Coordinator to manage grant records, track deadlines, and coordinate deliverables across departments. This exempt role supports efficient grant management practices and ensures information is accurate and current.

The position emphasizes collaboration with program, finance, and data staff, with opportunities for professional growth and a strong benefits package. Candidates should have a background in nonprofit operations and grant coordination.

Qualifications

• Bachelor's or Associate degree in Business Administration or related field; or 3–5 years grants coordination.
• Minimum of 3 years administrative, project coordination, grants administration, or nonprofit operational experience.
• Experience with databases, grants management systems, SharePoint, or document management platforms preferred.
• Proficiency with Microsoft Office Suite, online funder portals, and cloud-based collaboration tools.
• Ability to work collaboratively across departments and build positive working relationships.

Responsibilities

• Set up and maintain grant records in grant management and tracking systems.
• Monitor grant reporting schedules and deliverable due dates; coordinate reminders with staff.
• Organize and maintain grant documentation and establish SharePoint folders per retention policies.
• Assist with onboarding and closeout of grant awards and compile reports for review and submission.

Skills

Grant management

Documentation

Communication

Microsoft Office

SharePoint

Project coordination

Deadline management

Collaboration

Education

Bachelor's degree in Business Administration

Nonprofit management/related field

Tools

SharePoint

Grant management systems

Microsoft Office Suite

Job description

Duties And Responsibilities

Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

What You Will Do

The Grants Coordinator is an exempt position serving as a central point of coordination to ensure that grant activities, deliverables, reports, and documentation are completed accurately and on time, while supporting efficient grant management practices across the organization.

Duties And Responsibilities

Grant Administration

• Set up and maintain grant records in grant management and tracking systems.
• Create and manage grant files, including electronic and SharePoint-based records.
• Maintain grant calendars and tracking tools to monitor deadlines, deliverables, and reporting requirements.
• Ensure grant information is accurate, complete, and current across systems.
• Support grant award onboarding and closeout processes.

Reporting & Deliverables Coordination

• Monitor grant reporting schedules and deliverable due dates.
• Send reminders and follow-up communications to program, finance, and data staff regarding upcoming deadlines.
• Track progress toward completion of grant requirements and elevate overdue items as needed.
• Assist with assembling and routing reports for review and submission.

Documentation & Record Retention

• Organize and maintain grant-related documentation in accordance with organizational record retention policies.
• Establish and maintain SharePoint folders and standardized filing structures.
• Ensure grant agreements, amendments, reports, correspondence, and supporting documentation are appropriately stored.
• Perform all other duties as assigned.

What We Offer

• $55,000 - $58,000 annual salary, depending on experience
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

What You Will Need

• Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Public Administration, Communications, or a related field preferred; or a combination of a High School Diploma or equivalent and three to five years of project coordination, grants administration, or nonprofit operational experience.
• Minimum of 3 years of administrative, project coordination, grants administration, or nonprofit operational experience.
• Experience working with databases, grants management systems, SharePoint, or document management platforms preferred.
• Proficiency with Microsoft Office Suite (Outlook 365, Word, Excel, etc.), online funder portals, and cloud-based collaboration tools.
• Ability to work collaboratively across departments and build positive working relationships.
• Strong follow-through and problem-solving skills.
• Strong organizational and project coordination skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with SharePoint and document management best practices.
• Ability to work collaboratively across departments and build positive working relationships.
• Strong follow-through and problem-solving skills.
• Must possess the ability to work under deadlines.
• Ability to lift and/or carry case files, supplies, etc., up to 25 pounds.

Who We Are

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture, or gender identity. Our programs span a broad spectrum of human services, including behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation, and home care assistance for the elderly.

Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we may provide both individual and group supervision from a Board-Certified qualified supervisor to help fulfill state requirements, at no cost to the employee, depending on staff availability and scheduling capacity.

Gulf Coast JFCS is committed to maintaining a work environment free of harassment, discrimination, and inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

Background Screening Requirements

It is our policy at Gulf Coast JFCS that any candidate being considered for employment must successfully complete the organization’s background screening requirements, including drug screening and applicable motor vehicle checks. Gulf Coast JFCS is a Florida Care Provider of the Department of Children and Families (DCF), Agency for Health Care (AHCA), and the Department of Elder Affairs (DOEA), which requires all candidates to undergo fingerprinting through the Florida Care Provider Background Screening Clearinghouse. To learn more about the Clearinghouse, please visit: HB531 | Florida Agency for Health Care Administration

Gulf Coast JFCS is an Equal Opportunity Employer, Drug-Free Workplace, and E-Verify employer.