Grants Coordinator

theirc; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Job summary

The International Rescue Committee in Northern California seeks a Grants Coordinator to manage pre- and post-award activities for institutional proposals across IRC NorCal, with emphasis on Sacramento and Turlock programs. You will lead proposal development, budgets, log frames, and donor communications in collaboration with program staff and HQ RAM.

Responsibilities include coordinating grant openings/closings, ensuring documentation, and maintaining relationships with foundations and public

Qualifications

• Undergraduate degree or certificate in nonprofit management or related field, or comparable experience.
• Three+ years of proposal writing, log frame development, and budget management preferred.
• Familiarity with refugee resettlement and immigration services is a plus.
• Ability to work autonomously while collaborating to meet deadlines.
• Excellent writing, research, and organizational skills.

Responsibilities

• Grants Management: oversee pre- and post-award activities for proposals and budgets.
• Proposal Development: lead concept notes, proposals, and budget development with cross‑functional teams.
• Grants Management (Post-Award): coordinate with donors, finance, and program staff and track via project tools.
• Coordinate grant openings and closings and ensure documentation is up to date.
• Serve as a local subject expert for IRC’s Development standards.
• Prepare interim/final grant reports with staff and leadership.

Skills

Proposal writing

Log frame development

Budget management

Writing and editing

Autonomous with teamwork

Education

Undergraduate degree in nonprofit management

Tools

Microsoft Office

Asana

Cloud-based apps

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

In the United States, the Resettlement, Asylum and Integration (RAI) office has supported clients from 120+ countries. Since opening its doors in Northern California (NorCal) in 1975, the IRC has resettled well over 74,000 refugees from around the globe who are contributing to the development of new and vibrant ethnic communities throughout the Bay Area, Sacramento, and Central Valley.

Job Overview

The Grants Coordinator works to leverage public and private funding opportunities through prospecting, proposal and budget development, donor management, and sub award management. The Grants Coordinator, under the supervision of the Grants Manager, is responsible for conducting the full range of pre- and post-award activities required to prepare and submit institutional proposals to public and private donors across the IRC in NorCal, with an emphasis on IRC Sacramento and IRC Turlock' programs, with additional support to three other offices and Immigration programming. The work is performed in collaboration with IRC NorCal's leadership, development, finance, and program staff, as well as headquarters' revenue, grants, and business development staff.

Major Responsibilities

• Grants Management
• Prospecting: Support prospecting for new opportunities, the preparation of letters of inquiry, proposals, budgets and reports to local foundations and other potential private donors to solicit restricted private funds, in collaboration with the Grants Manager, Executive Director, and the Development Director.
• Proposal Development (Pre-Award): Lead concept note, proposal, and budget development, including ensuring log frames, program design, and narrative meet high quality standards in coordination with Programs/Site directors, Finance Director, and headquarters' Resource Acquisition and Management (RAM), and ensure all supporting documentations in the applications are up to date.
• Write key proposal sections and edit and incorporate the input of other team members into the proposals.
• Grants Management (Post-Award): Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking.
• Coordinate grant opening and closing meetings for each grant in their portfolio.
• Modify final budgets as requested by donor and Site Director/program lead and communicate with NorCal Finance and RAM to ensure incoming restricted funds will be tracked.
• Be a local subject expert for IRC's Business Development Standards.
• Secondary duties: Work closely with Finance, Site Director, and program staff to prepare interim and final reports to grantors.
• Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC NorCal.
• Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Key Working Relationships

• Position Reports to: Grants Manager - Northern Central Valley.
• Indirect Reporting: Site Directors - Sacramento and Turlock.
• Other Internal and/or External Contacts: Internal: NorCal Director of Finance, Director of Development, Executive Director, Program Managers, HQ Resource Acquisition and Management department.
• External: Public funders and foundations.

Job Requirements

• Undergraduate degree/certificate in non-profit management or a related field or comparable work experience.
• Three+ years of professional experience in proposal writing, log frame development, and budget management preferred.
• Familiarity with refugee resettlement and immigration support services such as social work, mental and physical health, economic empowerment, and workforce development is a plus.
• Ability to work autonomously while working collaboratively with different teams to meet deadlines.
• Excellent writing, research, and organizational skills.
• Self-directed but with strong interpersonal skills and the ability to work well within a team.
• Proficiency in Microsoft Office applications, cloud-based applications, project management apps, familiarity with Asana a plus.
• Excellence in written and spoken English.
• Ability to deliver high quality product.