GRANTS COORDINATOR

State of Arkansas; Little Rock (AR); On-site; USD 47,000 - 70,000; Full time

Job summary

State of Arkansas is seeking a Grants Coordinator to support administration and oversight of grant applications and processes. This role coordinates preparation, submission, and monitoring of proposals, ensuring compliance with state and federal requirements, and serves as a liaison with applicants, recipients, and internal departments.

A bachelor’s degree is preferred and at least two years in grants management or related roles.

Qualifications

• Bachelor’s degree preferred in business administration, public administration, accounting, or related field.
• Two years of grants management or related administrative support experience.
• Proficient in Excel and MS Office.
• Knowledge of budgeting, compliance, and grants management practices.

Responsibilities

• Coordinate preparation and submission of grant applications and proposals.
• Ensure documentation is accurate, complete, and submitted promptly.
• Monitor active grants and manage progress reports and financial statements.
• Assist in developing and maintaining grant tracking systems.
• Review invoices, budgets, and reports related to grants.
• Provide guidance to grant recipients on administration.
• Coordinate communication with external stakeholders.

Skills

2+ years grants experience

Excel

check logs

Education

Bachelor's degree in business/public administration/accounting

Job description

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Position Number: 22112161
County: Pulaski
Posting End Date: October 26, 2026

Monitors contract activities by running a monthly AASIS reports pulling Assets to ensure accuracy and verifies all coding matches the CVT. This position will monitor two DHS Divisions, DPSQA and DMS. The Grants Coordinator position will serve as the DMS Asset Coordinator and provide the following functions for both DMS and DPSQA: Assist with TRIPS, Assist with developing and maintaining databases, spreadsheets and other fiscal reporting mechanisms, reviews and audits fiscal information for accuracy and quality assurance. Serves as backup to the Fiscal Support Specialist position. Monitor and maintain inventories for all DMS Fixed Assets. Assist with other job duties as assigned.

• 2 years of experience in a prior financial role
• 1 year of experience in check logs
• Proficient in the use of excel

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Position Information

Job Series: Grant Management – Career-path

Classification: Grants Coordinator

Class Code: FGM02P

Pay Grade: SGS05

Salary Range: $47,397 - $70,148

Job Summary

The Grants Coordinator plays a key role in supporting the administration and oversight of grant applications and processes. This position coordinates the preparation, submission, and monitoring of grant proposals, ensuring that they comply with state and federal requirements. The Grants Coordinator assists in the management of active grants and serves as a liaison between grant applicants, recipients, and internal departments.

Primary Responsibilities

Coordinate the preparation and submission of grant applications and proposals.Ensure that all required documentation is accurate, complete, and submitted promptly.Monitor active grants, ensuring that progress reports, financial statements, and other documentation are submitted as required.Assist in the development and maintenance of grant tracking systems to ensure accurate and up-to-date records.Review and process invoices, budgets, and reports related to grants.Provide support and guidance to grant recipients regarding the administration of their grants.Coordinate communication between the grants team and external stakeholders, including funding agencies and grant recipients.

Knowledge and Skills

Knowledge of grants management practices, including budgeting and compliance requirements.Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.Good communication and interpersonal skills, with the ability to interact effectively with staff, grant recipients, and external agencies.Strong attention to detail and the ability to review complex documents for accuracy and compliance.Proficiency in Microsoft Office Suite and grants management software.

Minimum Qualifications

A bachelor’s degree in business administration, public administration, accounting, or a related field preferred. Two years of experience in grants management or related administrative support roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.