Grants & Contracts Manager - Medicine Administration

Mount Sinai; United States; On-site; USD 94,000 - 130,000; Full time

Job summary

The Mount Sinai Health System is seeking a Grants & Contracts Manager to oversee the full grants cycle, including pre-award budget development, post-award monitoring, subcontracts, and closeout procedures.

The role ensures compliance with federal, state and private regulations, coordinating with GCO, IRB, IACUC, and sponsors while maintaining thorough documentation.

Qualifications

• Bachelor's degree required; Master's preferred (MPA/MPH).
• 5+ years of progressive experience in grants & contracts management.

Responsibilities

• Provides assistance in preparing budgets, GCO/IRB paperwork, application forms, no-cost extensions and subcontracts.
• Maintains a library of bio-sketches, other support, and training records for grant proposals.
• Reviews grants and contracts proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies to endorse edits to proposals prior to institutional endorsement.
• Ensures that grants and contracts applications are submitted and routed to the appropriate committee (IACUC, IRB, Bio-Safety Officer, FCOI).
• Analyzes monthly grant activity, monitors grant spending reports and expenditures posted to assigned grant projects, and liaises with GCO and sponsored projects.
• Provides information to Sponsored Programs Accounting for fund activation.
• Reviews supplemental and amended information to extramural sponsors on grant applications.
• Maintains documentation for proposals, awards, and research expenditures.
• Acts as liaison with Bio-Safety Officer and related committees.
• May create and distribute funding opportunities packets, calendars and alerts.
• Performs other related duties.

Skills

Grant management

Budgeting

Regulatory compliance

Stakeholder communication

Education

Bachelor's degree

Master's degree preferred

Job description

The Department of Medicine is at the forefront of twenty-first century medicine with an uncompromising commitment to providing excellent patient care; to conducting cutting-edge research; and to the rigorous training of tomorrow’s physicians and physician-scientists in an environment that supports all members of our community. Our department is ranked in the top 10 for funding by the National Institutes of Health (NIH) and we receive nearly $150 million annually. Our highly competitive residency programs have a national reputation for excellence for producing the highest quality junior faculty and physicians. As the largest academic department in the Mount Sinai Health System, we are leading the integration of the latest discoveries in the lab and innovations in clinical care into patient-centric care models in the safest, and most compassionate way possible.

The Grants & Contracts Manager oversees all the components of the grants cycle including pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures for the assigned department. Responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants, contract proposals, awards, and agreements for researchers within the institution/department. Also, assures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

• Provides assistance and guidance in the preparation of budgets, GCO/IRB paperwork, application forms, no costs extensions and subcontracts.
• Maintains a library of bio-sketches, other support, and training records for grant proposals.
• Reviews grants and contracts proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.
• Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
• Analyzes monthly grant activity, monitors grant spending reports and expenditures posted to assigned grant projects and serves as a liaison to GCO office, sponsored projects and other collaborating departments to ensure that grants are properly managed.
• Provides information to Sponsored Programs Accounting for fund activation.
• Reviews and provides supplemental and amended information to extramural sponsors on grant applications.
• Maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures.
• Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.
• May create and distribute funding opportunities packets, calendars and special alerts.
• Performs other related duties.

• Bachelor's degree required (Master's preferred, ideally MPA-MPH))
• 5+ years ofprogressive experience in grants & contracts management

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $93,600.04 - $130,000.11 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 831 - Medicine Admin MSH - ISM, Icahn School of Medicine