Grants & Contracts Coordinator – Development/Administration Workgroup

Legal Aid Foundation of Los Angeles; Los Angeles (CA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Long‑term disability

Long‑term care insurance

403(b) retirement plan

Bilingual supplements

Law student loan reimbursements

Cell phone stipend

Job summary

LAFLA is seeking a Grants & Contracts Coordinator to join a driven development team. You will manage a portfolio of government and private grants, coordinate with Finance and senior staff, and help expand funding opportunities for LAFLA’s programs.

The role requires strong writing, analytical, and project management skills, with experience in government contracts and foundations a plus. Hybrid work and a generous benefits package are offered.

Qualifications

• BA/BS degree and at least 3 years of professional experience in grants/project management or related field.
• Experience crafting narratives for programs serving low‑income people.
• Analytical and persuasive writing with strong editing skills.
• Ability to manage multiple tasks under minimal supervision.
• Experience with public/government contracts and funding preferred.

Responsibilities

• Identify and research funding sources from government agencies, foundations, and corporations.
• Maintain grant calendars and ensure deadlines are met.
• Prepare materials for proposals, reports, budgets, and audits.
• Coordinate with Finance to allocate and invoice grant funds.
• Submit financial and performance reports to funders; monitor contracts.

Skills

Analytical writing

Editing skills

Time management

Data analysis

Communication

Self‑starter

Team collaboration

Education

BA/BS degree

Tools

DonorPerfect

Case management systems

MS Office Suite

Accounting spreadsheets

Job description

About the Position

Are you interested in joining an organization dedicated to increasing access to justice while addressing systemic inequities among the most vulnerable members of the Greater Los Angeles area? If yes, LAFLA is the place for you!

The Organization

LAFLA is a nonprofit law firm that protects and advances the rights of the most underserved—leveling the playing field and ensuring that everyone can have access to the justice system. Celebrating 95 years of service to Los Angeles communities, LAFLA is the first and most experienced legal aid organization in Greater Los Angeles. LAFLA has more than 200 employees, including more than 100 attorneys, who provide free services and resources on a broad range of civil legal issues that impact healthy, safety, and self‑sufficiency. Every year, LAFLA helps more than 100,000 people find their voice, regain control of their lives, and build a brighter future. Our unique combination of neighborhood offices, self‑help centers at courthouses, and domestic violence clinics puts LAFLA on the frontlines in communities at the forefront of change. LAFLA also engages in impact litigation to help enact long‑term systemic change—actively collaborating with a network of public and private partners to expand access to justice, identify needs in the communities we serve, and change laws and policies that adversely affect the underserved. For more information, please visit www.lafla.org.

The Position

This team member will join a driven development department. This position works closely with program, finance and executive staff to strategically develop and manage a portfolio of government and private grants.

LAFLA is currently accepting applications for the position of Grants & Contracts Coordinator.

Qualifications

• BA/BS degree and a minimum of 3 years professional experience preferably at a legal and/or social services nonprofit in grants/project management, fundraising, or related field;
• Experience crafting compelling narratives for programs that serve low‑income people including (preferred).
• Demonstrated analytical and persuasive writing skills, as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience;
• Strong administrative skills and self‑motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner;
• Experience with public/government contracts (highly preferred) and funding from the State Bar of California (preferred). Experience coordinating grants portfolio at or above $25 million strongly preferred;
• Exceptional project management, organizational, and time management skills; demonstrated ability to manage multiple projects simultaneously, meet deadlines, and produce consistently high‑quality work products in a fast‑paced, deadline-driven environment (required). Demonstrated computer literacy, with very strong word processing, accounting spreadsheet, database and internet research skills;
• Strong data analysis and manipulation skills; Strong computer proficiency in: MS Office Suite, DonorPerfect, case management systems, and internet research search engines (strongly preferred).
• Excellent project management skills;
• Detail‑oriented, with strong organizational ability;
• Team‑oriented; works to create a mutually respectful and supportive environment on the development team and with colleagues across departments (required);
• Self‑starter with initiative to overcome obstacles and recommend solutions to problems; and
• Ability to work under pressure and respond to deadlines without sacrificing quality.
• Demonstrated commitment to applying principles of diversity, equity, and inclusion in performance of job duties (required).
• Excellent interpersonal and relationship management skills; able to interact professionally and communicate effectively with a diverse population of stakeholders, including colleagues across departments and potential or current funders (required). Knowledge of priorities, trends, and requirements in the philanthropic community and government funding arena, especially within Los Angeles County and California (strongly preferred).
• Willingness to work beyond a minimum 7.5‑hour workday to ensure project completion, if necessary.

Examples of Duties

• Identify and research institutional funding sources, including city, county, state, and federal government agencies; private foundations; and corporations.
• Maintain a calendar of all grant‑related deadlines, and ensure all deadlines are met.
• Under minimal supervision, prepare and organize materials for proposals, reports, budgets, audits, and related deliverables and submit and monitor grant applications, and .
• Work with the Finance Department to facilitate the appropriate allocation and timely invoicing of grant funds;
• Generate case statistics and other outcome data;
• Submit required financial and performance reports to funders; and
• Monitor performance of contractual partners.
• Serve as primary liaison to representatives of granting agencies and contractual partners on assigned grants, including negotiating contract terms with the assistance of the lead legal manager, ensuring timely and effective communication with funders, and coordinating monitoring visits and presentations.
• Research, draft, and coordinate submission of public and private grant applications and reports in collaboration with Legal Directors, Managing Attorneys, Finance, and the Executive Director.
• Work with the Chief Development Director and the Grants & Contracts Manager to research new government and private funding opportunities to expand existing programs and create new programs for funding in advancement of LAFLA’s program priorities.
• Perform other related development activities as needed.

How to Apply

Please submit a cover letter and resume online to [e-mail]. Include “Grants & Contracts Coordinator” in the subject line.

Probationary Period

A one year probationary period will be required.

Equal Opportunity Employer

Selection will be based solely on merit and will be without discrimination because of race, color, national origin, ancestry, ethnicity, citizenship, creed, sex, gender, sexual orientation, gender identity, transgender status, age, religion, genetic information, physical or mental disability, medical condition, military or veteran status, pregnancy, childbirth or related medical condition, marital or registered domestic partners status, or any other legally protected status.

The organization is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, military and veteran status, gender identity or expression, genetic information or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process or expect to require an accommodation if hired, please contact [e-mail].

Benefits & Compensation

LAFLA offers a diverse environment with competitive compensation based on comparable public interest salaries. We also offer a generous benefits package for full‑time employees including medical, dental, and vision for employees and dependents, life insurance, long‑term disability and long‑term care insurance, and 403(b) retirement plan. Employees may also qualify for bilingual supplements, law student loan reimbursements, and a cell phone stipend.

Commitment to Employee Wellness

Due to the mission‑driven nature of the organization, LAFLA is committed to a healthy work‑life balance for all staff. In addition to a hybrid work schedule and robust benefits package, LAFLA staff enjoy wellness related benefits and employee assistance programs through our offered medical plans, as well as Wellness Friday video sessions, a wellness content library, 15 LAFLA observed holidays, and generous time off benefits.

Sustainable Hybrid Work Schedule

LAFLA has recently adopted a sustainable schedule whereby employees get several Fridays off during the year. Depending on job classifications, some LAFLA staff are working on a manager approved hybrid work schedule, with the ability to work remotely up to half the week, if preferred, after the probationary period. The successful candidate must be local and willing to work from the assigned LAFLA loc