Grants & Contracts Analyst (DOM Cardiology) - #Staff

Johns Hopkins University; Baltimore (MD); Remote; USD 53,000 - 95,000; Full time

Job summary

A major educational institution in Baltimore is looking for a Grants & Contracts Analyst to manage sponsored funds effectively. Responsibilities include pre-award and post-award functions, compliance with federal guidelines, and budget management. A Bachelor’s Degree and at least two years of relevant experience are required. This position offers a salary range of $53,800 - $94,400 and a comprehensive benefits package.

Benefits

Comprehensive benefits package

Flexible work schedule

Qualifications

• Minimum of two years of administrative or budgeting experience.
• Completion of Research Administration Training Program is preferable.
• Thorough understanding of grants and contracts management.

Responsibilities

• Manage pre-award and post-award grant functions independently.
• Provide instruction and support for grant application procedures.
• Ensure compliance with sponsorship guidelines and internal protocols.

Skills

Knowledge of federal guidelines for grants/contracts

Administrative skills

Budgeting experience

Education

Bachelor's Degree

Tools

Johns Hopkins University accounting system

Job description

Overview

We are seeking a Grants & Contracts Analyst to provide dedicated professional level sponsored funds management for more than 80% of time with responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity

Will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials.

Specific Duties & Responsibilities

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.
• Other duties as assigned.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Grants & Contracts Analyst

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,800 - $94,400 Annually ($74,100 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:30 AM - 5:00 PM

FLSA Status: Exempt

Location: Remote

Department name: SOM DOM Cardiology

Personnel area: School of Medicine

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf