Grants Associate (LF)

The Libra Foundation; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

401k match

Transit subsidy

Job summary

The Libra Foundation, based in San Francisco, seeks a Grants Associate to join its small, mission‑driven team under the Knowledge & Grants Manager. You will help streamline grantee applications and reporting, coordinate grant cycles, and support the implementation of GivingData to improve data handling and transparency.

You will work closely with the family office and accounting teams to ensure timely disbursements, prepare board materials, and contribute to a collaborative culture that centers

Qualifications

• Bachelor’s degree with relevant administrative or data‑intensive work experience; equivalent experience considered.
• Commitment to social impact and understanding of Libra’s program priorities a plus.
• Excellent customer service and communication skills, both written and verbal.
• Strong attention to detail and proactive, team‑oriented work style.

Responsibilities

• Serve as the primary grant process contact for current grantees and assist through the workflow.
• Invite new applicants, communicate requirements, and review materials for completeness and adherence to guidelines.
• Support board docket preparations and cross‑functional coordination with the accounting team for grant disbursements.
• Assist with the implementation of the GivingData grants management system, including data transfer, testing, and reporting.
• Analyze grantmaking data and contribute to internal trainings and staff support during transitions.
• Participate in team activities and contribute to a healthy, collaborative environment.

Skills

Grant administration

Data analysis

Customer service

Communication

CRM experience

Microsoft Office

Education

Bachelor's degree

Tools

GivingData

Google Suite

PowerPoint

Job description

The Libra Foundation is a family foundation committed to the belief that all people have the right to live in a healthy environment and in peaceful, just, and equitable societies. Libra utilizes a human rights lens to focus its grantmaking on three program areas: gender justice, environmental justice, and criminal justice reform/drug policy. Libra’s grantees fight against systemic inequalities, organize communities most impacted by injustice, and innovate new models of networks and organizations serving our common good.

Over the past 16 years, Libra has done significant grantmaking to progressive causes and movements. More recently, the Foundation has been building a new, dynamic team as it enters its next stage of evolution, which involves a focus on supporting advocacy, civic engagement, and organizing and power building work that is led by and for communities of color and people that are most impacted by injustice.

Libra is a small team and has assets of ~$420 million; it is part of a larger shift in philanthropy that aims to disrupt traditional power relationships in the nonprofit world, elevate the voices of grantees, and channel new resources to diverse grassroots groups. The Foundation is an intimate environment where shared values and collaborative spirit are very important.

The Opportunity

This newly-created position presents a unique opportunity for a leader with shared values to work in an entrepreneurial environment. The Grants Associate will be based at the Foundation’s offices in The Presidio and will report to the Knowledge & Grants Manager on a team dedicated to providing grantee partners with stellar customer service and streamlining and simplifying grantee applications, reporting, and other practices.

Key Responsibilities

• Serve as the key grant process-related contact for Libra’s existing grantees and function as a resource for grantees throughout the process
• Invite prospective grantees to apply for funding, communicate all necessary information, and review application materials for completeness and adherence to Foundation guidelines
• Help prepare board docket PowerPoint presentations for Libra’s grant cycles
• Work cross-functionally with the family office accounting team to schedule, process, and track grant disbursements
• Provide support related to the implementation of Libra’s new grants management system (GivingData): Help optimize legacy files for transfer; conduct testing of data in the new system; create reports leveraging the data and functionality of the new system; and provide training and technical support to staff and grantees during and after the transition
• Conduct analyses of Libra’s grantmaking data, as directed
• Participate in and sometimes lead collective efforts to nurture the health and effectiveness of the Libra team such as weekly team lunches and quarterly retreats

Core Qualifications and Competencies

• Bachelor’s degree with two years’ administrative or data-intensive work experience in a comparable role—experience in excess of the minimum requirement accepted in lieu of a degree
• Proven commitment to social impact—experience in one or more of Libra’s three program priorities a plus
• Excellent customer service and communication skills (listening, interpersonal, oral, and written)
• Fastidious attention to detail
• Proactive, self-motivated work style with strong planning and execution skills
• Strong technical competency and savvy: High proficiency in Microsoft Office and Google Suite applications and experience working with Custom Relationship Management (CRM) or grants management system databases—experience with GivingData a plus
• Excellent writing, research, analytical, synthesizing and presentation skills
• Experience with or knowledge of the nonprofit sector and philanthropic giving vehicles, as well as the various laws and regulations affecting them
• Experience and comfort with working collaboratively with people from diverse backgrounds

Additional Attributes
Successful candidates must also exemplify the following:

• High EQ: Open-minded listener and thought partner with high emotional intelligence
• No ego: Humble, service-oriented leader who treats fellow team members and grantee partners with kindness and respect
• Flexibility and positivity: Comfortable wearing multiple hats, has demonstrated a work style that is adaptable with a positive attitude that contributes to a healthy, vibrant team dynamic
• Impeccable integrity and judgment: Models ethics and trustworthiness in all actions
• Courage: Willingness to challenge assumptions and recommend innovative approaches or practices

Compensation and Benefits

The salary for this position is competitive and commensurate with qualifications and experience, and The Foundation offers a generous benefits package including medical, dental, and vision plans; paid time off and other paid leave policies; 401k matching; and a transit subsidy.