Grants Assistant

cthumanities; Middletown (CT); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health coverage

403(b) match

Generous PTO & holidays

Life & AD&D insurance

Employee Assistance Program (EAP)

Paid parking

Hybrid work

Job summary

CT Humanities (CTH), a state affiliate of the National Endowment for the Humanities, seeks a full-time grants assistant in Middletown, CT. The role supports the grants staff with meeting coordination, correspondence with grantees, minutes, and data entry, while contributing to program and overall workflow.

The position offers a hybrid work environment with in-office and remote days, and requires occasional travel within the state.

Qualifications

• Strong written and verbal communication skills.
• Proficient with Microsoft Word, Excel, SharePoint, Teams and PowerPoint.
• Commitment to working with diverse communities.

Responsibilities

• Manage the general grants inbox, respond to queries, and assign consults with the appropriate person on the grants team and invite programs staff when appropriate.
• Coordinate/schedule meetings for staff with external stakeholders.
• Assist applicants with logistical questions and updates to applicant accounts in the grants database.
• Process applications in grants database and ensure organization records are accurate.
• Record, transcribe, and proofread meeting minutes.
• Plan for, setup, and breakdown in-person committee meetings, including finding a location and arranging meals.
• Support other staff with meeting preparation, setup, and breakdown as needed.

Skills

Strong written & verbal communication

Meeting coordination

Data entry / record keeping

Diversity & inclusion mindset

Tools

Microsoft Word

Excel

SharePoint

Teams

PowerPoint

Job description

CT Humanities (CTH), a state affiliate of the National Endowment for the Humanities located in Middletown, Connecticut, seeks a full-time (37.5 hours) grants assistant.

Our mission: To cultivate, invest in, and advocate for the cultural sector in Connecticut through funding, programs, and collaboration.

Position Summary

The grants assistant provides support to grants staff. Duties include meeting coordination; communication with grantees; recording and transcribing meeting minutes; and data entry.

Core Responsibilities

Grants Support

• Manage the general grants inbox, respond to queries, and assign consults with the appropriate person on the grants team and invite programs staff when appropriate
• Coordinate/schedule meetings for staff with external stakeholders
• Assist applicants with logistical questions and updates to applicant accounts in the grants database
• Process applications in grants database and ensure organization records are accurate
• Organize digital and paper files
• Process grant follow ups (reports, forms, etc.) and bring questions and/or approval requests to grant leads
  • Supply information to communications team and others as needed
• Plan for, setup, and breakdown in-person committee meetings
  • Find a location for in-person meetings
  • Order food
  • Set up and break down meeting on site
  • Record, transcribe, and proofread meeting minutes

Other Duties: Program Support

• Support other staff with meeting preparation, setup, and breakdown as needed

Qualifications

• Strong written and verbal communication skills
• Strong computer skills (Experience with Microsoft Word, Excel, SharePoint, Teams and PowerPoint)
• Desire to work with diverse communities, peoples, and organizations

Words that Describe You

• Organized and attention to detail
• Courteous and respectful
• Knowledge and interest in social justice, historical and contemporary cultural narratives and/or explorative storytelling is a plus

Requirements

• Ability to travel in-state occasionally (5% of time)
• Occasional attendance at events/meetings outside regular business hours

Benefits

• Medical, dental, and vision coverage
• 403(b) plan with employer match
• Generous PTO, sick leave, and state and federal holidays
• Life, AD&D, and long-term disability insurance
• Employee Assistance Program (EAP)
• Paid parking for in-office days
• Hybrid work environment

CTH’s workdays are 9:00am to 5:00pm, Monday through Friday with room for flexibility in employee schedules. The grants assistant will work both remotely and onsite at CTH’s Middletown office. The grants assistant will work with the assistant director to create their in-office schedule upon hiring.

CT Humanities values and promotes inclusion, diversity, equity, and access (IDEA) in our workplace, on our board, with our partners, and through our funding. People from BIPOC, LGBTQIA+, and/or other underrepresented communities are strongly encouraged to apply.