Grants and Office Specialist

Only7Seconds®; United States; Hybrid; USD 31,684 - 33,751; Part time

Job summary

A nonprofit organization addressing youth loneliness is seeking a Grants and Office Specialist to drive grant acquisition and manage administrative tasks. This hybrid position is based in Washington and offers part-time hours (20 hours/week). The ideal candidate is self-motivated, organized, and equipped with experience in grant applications. Compensation ranges from $23 to $24.5 per hour, with opportunities for increased hours and additional compensation based on grant acquisition efforts.

Qualifications

• Proven ability to manage time effectively.
• Successful experience in supporting grant applications.
• Maintains confidentiality and discretion.

Responsibilities

• Manage calendars and schedules.
• Support executive communication and tasks.
• Research funding sources and assist grant applications.

Skills

Multi-tasking

Organizational skills

Self-motivation

Communication

Job description

Only7Seconds is a national leader in addressing the youth loneliness crisis. By 2035, we aim to have two million youth and young adults experience meaningful, intentional connection. This will result in youth leading less lonely, more socially healthy lives. We will accomplish this by driving multimedia awareness campaigns, deploying evidence-informed resources, and building youth-led programs.

This position will play a critical part of the next phase of our organization’s growth. The Grants and Office Specialist will work collaboratively with the Executive Director, VP of Programs, and the Director of Marketing and Communications to drive grant acquisition and management, as well as support administrative activities. This role will support the expansion of our organizations’ efforts and core team.

The Grants and Office Specialist is a highly motivated, task oriented self starter. Flexibility will be key as this role continues to develop alongside the organization’s growth and impact. This position is open to candidates anywhere in the state of Washington, and limited travel may be required.

To Apply: Please email resume and cover letter to Luke Wall at [e-mail]

Grants and Office Specialist Responsibilities

The Grants and Office Specialist (GOS) is a contract position and is not an O7S employee position. The GOS will support administrative and operational activities to ensure higher efficiency of our team, including managing calendars, supporting the executives emails, communication support, and other day to day tasks. This position will also be responsible for supporting the acquisition of new grants and foundations funding through grant research, supporting grant reporting, and supporting relationships with key stakeholders.

Key Responsibilities

• Office Administration and Operational Support
• Coordinate meetings and events
• Manage calendars and schedules
• Maintain files and records
• Handle external correspondence
• Provide general administrative support to staff, primarily the Executive Director
• Prepare communications and updates for the Executive Director
• Support collection of content for the organization
• Support events and tabling as needed
• Support office management, including inventory and merchandise.
• Assist Executive Director, Director of Marketing and Communications and Program staff with special projects as needed.
• Identify and research potential funding sources
• Implement and streamline grants process
• Assist and/or lead grant applications
• Record and track grant milestones and deadlines
• Monitor grant expenditures and compliance
• Prepare necessary reporting for grant compliance

We are looking for someone who is

• An Enabler: You provide support and assistance to others, ensuring projects move forward and tasks are completed.
• Tenacious: You push projects and tasks to completion, ensuring desired results are achieved. You thrive on finishing things, checking items off lists, and seeing projects through to the end.
• A Galvanizor: You naturally inspire, rally, and organize others to take action on a project or idea. You are adept at motivating people, checking in regularly, and creating momentum.
• Self-motivated: You are proactive and take initiative on open-ended projects with little oversight.

Grants and Office Specialist Must Haves

• Has a proven ability to multi-task and manage time well
• Extremely well-organized and detail oriented
• Experience as a self-starter, with a track record of accomplishment while working under minimal supervision.
• Has a successful track record of supporting and/or leading grant applications and successfully acquiring grants
• Professional and welcoming in your demeanor, both in-person and virtually
• Perceptive, has the ability to “see the need” before it arrives.
• Maintains a high degree of discretion and confidentiality
• Excels at managing multiple projects at once
• Effectively maintains ethical behavior and appropriate representation of the organization
• Passion for Only7Seconds\' mission to end youth loneliness through meaningful connections.
• Culture-Fit: See following pages regarding Only7Seconds values. As a young, growing organization, culture and culture-fit is of critical importance. Please review details about our values and ensure your personal values align.

Grants and Office Specialist Nice to Haves

• Bi-Lingual in Spanish and English
• Experience as an executive assistant or administrative support
• Experience in youth engagement, community engagement, and public relations
• Experience working with Gen-Z and Gen Alpha
• Focuses on and attends to details with the ability to respond to changing needs as presented.

Location

Hybrid; Candidate ideally is located in North Central Washington, but must be located in Washington state and willing to occasionally travel within the Pacific Northwest.

Contractor Compensation: Contract for this half-time (20 hours per week on average) position is competitive and commensurate with experience. $23-$24.5 per hour. Opportunity to increase hours as opportunity and demand increase. Opportunity to achieve additional compensation with successful acquisition of grants.

To apply: Email [e-mail] your resume and cover letter.

Only7Seconds is an equal opportunity employer and is committed to giving consideration to all talent in connection to employment without regard to race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class.

Only7Seconds’ Values

• We create with excellence.
• We engage with courage and boldness.
• We participate with respect and joy.
• We support a culture of belonging and community
• Every person matters. We recognize the dignity of each person, the innate value they bring through their beliefs, culture, heritage and abilities.
• Every individual has impact. Whatever your circle of influence, everyone has the ability to positively impact others.
• Everyone needs connection. No one is immune to the need for human connection. It is vital to our health and well-being.