Grants and Contracts Specialist II, CALS

University Of Idaho; Moscow (ID); On-site; USD 60,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated Grants and Contracts Specialist to oversee the administration of sponsored projects. This role is pivotal in ensuring compliance with university policies and sponsor requirements while facilitating program management. The ideal candidate will have a strong background in project management, budget monitoring, and compliance knowledge. Join a dynamic team where your contributions will directly impact the success of various research initiatives and collaborations. If you are passionate about supporting academic excellence and have the skills to navigate complex regulations, this is the perfect opportunity for you.

Qualifications

• Experience in managing sponsored projects and compliance.
• Ability to document and analyze project agreements.

Responsibilities

• Manage administration of grants and contracts ensuring compliance.
• Collaborate with faculty to develop and submit proposals.

Skills

Project Management

Budget Monitoring

Compliance Knowledge

Documentation Skills

Communication Skills

Education

High School Diploma

Bachelor’s Degree

Tools

Banner System

Microsoft Office Suite

Job description

Grants and Contracts Specialist II, CALS

Position Title: Grants and Contracts Specialist II, CALS

Division/College: College of Agricultural & Life Sciences

Department: College of Agricultural & Life Sciences

Location: Moscow

Position Overview: This position manages the administration of externally sponsored projects such as grants and contracts at the college, program or unit level, ensuring compliance with university policies, sponsor requirements, and applicable regulations. The successful candidate will facilitate program management within a unit or area and work with the Office of Sponsored Programs (OSP) to review and process all pre- and post-award functions, including agreements, modifications, and sponsor prior approval requests, focusing on moderate- to high-risk projects.

Duties may include:

1. Collect, analyze, interpret, and document information from sponsored project agreements and amendments.
2. Collaborate with faculty, researchers, and staff to develop, review, and submit sponsored project proposals.
3. Monitor project budgets, expenditures, and financial reports for compliance.
4. Work closely with Principal Investigators (PI) and Co-PIs to resolve project-related issues.
5. Facilitate the timely and accurate closeout of sponsored projects.
6. Provide guidance and training on sponsored project policies and procedures.
7. Perform administrative or office support functions for at least three years.
8. Compose, proof, and edit business documents with proper grammar and punctuation.
9. Use computer software for word processing, spreadsheets, email, and research.
10. Interpret and apply laws, regulations, and policies, including university, federal, state, and sponsor regulations.
11. Manage projects involving multiple stakeholders independently.

Required Education: High School Diploma or equivalent.

Required Other: Ability to travel occasionally.

Additional Preferred Qualifications:

• Bachelor’s Degree
• Certified Research Administrator or Certified Financial Research Administrator
• Three years of experience in sponsored programs support, compliance, or related work, preferably in higher education or non-profit sectors.
• Experience serving as a liaison between internal and external entities.
• Experience with multiple sponsoring agencies and agreement types.
• Customer service experience in a team environment.
• Experience with finance or human resource modules in Banner system.
• Knowledge of or experience with 2 CFR part 200.

Physical Requirements & Working Conditions: None

Degree Requirement: Listed degree qualification is required at time of application.

Posting Information:

• FLSA Status: Non-Exempt
• Employee Category: Classified
• Pay Range: $26.77/hour or higher depending on education and experience
• Type of Appointment: Fiscal Year
• FTE: 1.0
• Full/Part Time: Full Time
• Funding: No visa sponsorship available

Posting Date: 04/25/2025

Closing Date: Open Until Filled

Application Instructions: Applications received by May 9, 2025, will receive first consideration. Please include a Letter of Qualification addressing all minimum qualifications and as many preferred qualifications as possible. Resumes alone are not acceptable in lieu of this letter.

Contact: Holly Waters, Grant Management Services, 208-885-5999

Applicants must pass a criminal background check if selected as final candidates.

EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents:

• Resume/CV
• Letter of Qualification

Optional Documents:

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
• * How did you hear about this employment opportunity? (Options include: Academic Careers, APLU, Chronicle, etc.)