Grants and Contracts Specialist

UT Southwestern Medical Center; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

TRS retirement

Paid Parental Leave

Tuition Reimbursement

Public Service Loan Forgiveness

Job summary

UT Southwestern Medical Center in Dallas seeks a Grants and Contracts Specialist to support researchers by identifying funding opportunities, negotiating contracts, and managing awards. The role handles day-to-day regulatory and study activation activities for the DOT in the Simmons Comprehensive Cancer Center, with no patient contact.

Requirements include a Bachelor's degree in business or related field and at least 2 years of experience in contracting or financial administration; candidates

Qualifications

• Bachelor's degree in business administration, public administration, or related field.
• 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position.
• Applicants with significant applicable experience may be considered in lieu of education.

Responsibilities

• Provide funding opportunity information to potential applicants through newsletters, directories, and sponsor announcements.
• Guide researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content.
• Provide grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
• Draft and negotiate contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents' guidelines.
• Provide guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
• Monitors status of contracts for completion.
• Performs other duties as assigned.

Skills

Customer service

Education

Bachelor's Degree in business administration, public administration, or related field

Job description

Grants and Contracts Specialist - (966532)

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under general supervision to provide administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration. This position will be responsible for the day-to-day regulatory and study activation activities of the DOT as listed. There will be no patient contact in this role within the Simmons Comprehensive Cancer Center (SCCC) Clinical Research Office (CRO), Regulatory Administration team.

ESSENTIAL FUNCTIONS

• Velos Budget Build
  • Creation of Velos budget builds/upload budgets into Velos associated with patient calendars to streamline and automate departmental research billing.
  • Work with the SCCC CRO Accounting Supervisor to review and verify post award milestones for billing.
  • Develop SOPs and DOPs as they relate to the new process.
  • Work with Internal Stakeholders and the Sponsored Programs department to ensure processes are followed departmentally and operate appropriately.
• Time to Activation
  • Manage clinical trial budget negotiations and approvals for modifications.
  • Assist with feasibility budgets for investigator-initiated trials.
  • Work with ancillary departments for completing clinical trial processes related to studies under SCCC CRO.
• General
  • Maintains working relationships with faculty and academic departments across UTSW to help oversee the conduct of hematology/oncology clinical trials as assigned.
  • Maintain general knowledge and stay up to date on the CTCA process.
  • Attend all meetings and trainings as they relate to the day-to-day duties of the job.
  • Update all applicable databases/spreadsheets.
  • Work under limited supervision.
  • Performs other duties as assigned.
    

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree in business administration, public administration, or related field.
  

• Experience
  2 years of experience in business or public administration with emphasis on customer service in financial or contracting position.
  Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.
  

JOB DUTIES

• Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.
• Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reviewing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.
• Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
• Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents' guidelines.
• Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
• Monitors status of contracts for completion.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location: Texas-Dallas-5323 Harry Hines Blvd

Work Locations: 5323 Harry Hines Blvd

Work Locations: 5323 Harry Hines Blvd

Work Locations: Dallas 75390

Job: Professional & Executive

Organization: 371014 - SCC-Clinical Research Office

Schedule: Full-time

Shift: Day Job

Employee Status: Regular

Job Type: Standard

Job Posting: Sep 17, 2026, 3:10:51 PM