Grants and Contracts Officer

University of Utah Health Research; Salt Lake City (UT); On-site; USD 50,000 - 60,000; Full time

Job summary

University of Utah in Salt Lake City seeks a Grants and Contracts Officer to support CVRTI grants team on pre- and post-award activities. You will coordinate across departments to draft proposals, manage budgets, and ensure compliance with funders and University policies.

The role offers 40 hours per week in person on campus, with opportunities for professional growth within the General Professional track. Entry- and developing-level positions are available.

Qualifications

• Requires a bachelor’s degree (or equivalent) + 2 years of directly related work experience.
• Career Progression Track descriptions indicate Level I and II responsibilities.
• Applicant must understand pre- and post-award grant processes and compliance.

Responsibilities

• Collaborate with CVRTI Grants team to streamline and coordinate grant and contract processes.
• Provide guidance on submission of proposals to P.I.s and staff, ensuring adherence to funder and University policies.
• Coordinate activation of new account numbers with Research Accounting.
• Assist in budget design and preparation for contracts, grants, and subcontract applications.
• Review proposals for completeness and ensure required institutional documentation and deadlines are met.
• Ensure final reports, equipment inventory, and closeout documents meet agency requirements after project completion.
• Serve as liaison between P.I.s and University departments throughout the grant or contract period.
• Maintain knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.
• Monitor project spending to ensure funds are expended per regulations.
• Facilitate additional approvals from funders when required.

Skills

Grant management

Budget oversight

Proposal coordination

Education

Bachelor’s degree or equivalent

2 years related work experience

Job description

Details

• Open Date 10/27/2026
• Requisition Number PRN46608B
• Job Title Grants and Contracts Officer
• Working Title Grants and Contracts Officer
• Career Progression Track P00
• Track Level P2 - Developing, P1 - Entry Level Pro
• FLSA Code Administrative
• Patient Sensitive Job Code? No
• Standard Hours per Week 40
• Full Time or Part Time? Full Time
• Shift Day
• Work Schedule Summary In-person, on campus position.
• VP Area U of U Health - Academics
• Department 00213 - CVRTI
• Location Campus
• City Salt Lake City, UT
• Type of Recruitment External Posting
• Pay Rate Range $50,000 - $60,000
• Close Date 12/31/2026

Job Summary

Grants and Contracts Officer

Responsibilities

• Work with CVRTI Grants team to streamline and coordinate processes.
• Provide expertise and guidance regarding the submission of grant and contract proposals to faculty principal investigators (P.I.), departmental administrators and other support staff; determine the proposals adherence to funding agency and University of Utah policies, guidelines, and procedures. Process awards for successfully funded grants and contracts.
• Coordinate activation of new account numbers with the office of Research Accounting.
• Provide assistance to expedite continuation awards for P.I.s. Assist in budget preparation and design with P.I.s for contracts, grants, and subcontract applications.
• Efficiently review proposals for completeness and assists with the adherence of required institutional documentation and deadlines.
• After completion of the awarded project, ensure compliance with agency requirements regarding final reports, both technical and financial, equipment inventory, and other essential closing documents. Assist departments and P.I.s in the design, preparation, and budget computations for grant and subcontract applications; and in the completion of research proposals being submitted to funding agencies, assuring compliance with all legal and fiscal regulations.
• Serve as a liaison between P.I. and University departments throughout the period of the grant or contract.
• Maintain a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.
• Monitor project spending to ensure funds received are expended according to federal, state, and University regulations.
• Make requests for additional or supplemental approvals from funding sponsor when required by a grant or contract.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Grants and Contracts Officer, I

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

This is an Entry-Level position in the General Professional track.

Grants and Contracts Officer, II

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Grants and Contracts Officer, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Grants and Contracts Officer, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who are still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.