Grants and Contracts Analyst

UChicago Institute for Climate and Sustainable Growth; United States; Hybrid; USD 48,000 - 54,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The University of Chicago’s PSD Local Business Center seeks a Grants & Contracts Analyst to handle routine pre-award and post-award activities related to grant proposals and funding within a department. This position is eligible for a hybrid work schedule.

The role includes budgeting, account creation, expense monitoring, and coordinating with research administration and HR to ensure compliance and timely financial reporting.

Qualifications

• College or university degree in a related field.
• < 2 years of work experience in a related job discipline.
• Certifications: ---

Responsibilities

• Act as primary account administrator for account owners in a customer service environment.
• Prepare budgets for grant submissions and allocate expenses.
• Help prepare monthly reports and advise on financial impact of HR and academic decisions.
• Process and reconcile account transactions (purchases, travel expenditures).
• Coordinate with University Research Administration, HR, and Financial Services staff to troubleshoot issues.

Skills

Budgeting

Financial accounting

Attention to detail

Organizational skills

Time management

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Excel

Word processing

Job description

Department PSD Local Business Center: Astro Plus

About the Department

The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service to advance the PSD’s mission in research and education.

Job Summary

The Grants & Contracts Analyst performs routine pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. This position is eligible for a hybrid work schedule.

Responsibilities

• Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment.
• Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
• Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
• Processes and reconciles account transactions, including purchases and travel expenditures.
• Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues.
• Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Assists in pre-award activities including reading proposal guideline and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
• Reviews grant proposals for spelling, grammar, and consistent formatting.
• Assists with coordinating the invoice and payment processes for joint appointments.
• Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi-investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

Technical Skills or Knowledge: Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).

Preferred Competencies: Attention to detail and organizational skills. Time management skills and the ability to handle multiple, concurrent tasks within deadlines. Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university. Flexible and adaptable to changes in workflow and procedures. Understand and follow policies and sponsor guidelines. Multitask and manage multiple projects in client-service environment. Maintain strict confidentiality, including handling salary information as part of proposal budgets. Diplomatic and customer service-based approach to interacting with colleagues and others. Work effectively as a part of a team. Budgeting and financial accounting skills.

Working Conditions

This position is eligible for a hybrid work schedule.

Application Documents

• Resume (required)
• Cover Letter (preferred)
• References (preferred)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Hourly FLSA Status Non-Exempt Pay Range $35.00 - $39.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/