Grants and Contracts Administrator - Office of Sponsored Programs

Davita Inc.; State College (Centre County); Hybrid; USD 68,000 - 116,000; Full time

Job summary

The Office of Sponsored Programs at Penn State is inviting applications for a Grants and Contracts Administrator role. This position involves analyzing grants and contracts, mentoring junior staff, and ensuring compliance, working in a flexible environment that supports various work arrangements, including remote options.

Benefits

75% tuition discount for employees and eligible family members

Comprehensive medical, dental, and vision coverage

Robust retirement plans

Substantial paid time off including holidays and vacation

Qualifications

• Master's Degree with 8+ years for Principal Professional or Bachelor's Degree with 6+ years for Senior Professional.
• Experience in grants and contracts administration preferred.

Responsibilities

• Analyze and negotiate grants and contracts with external sponsors.
• Mentor and train junior staff.
• Ensure compliance with contractual requirements.

Skills

Excellent communication

Interpersonal skills

Self-management

Education

Master's Degree

Bachelor's Degree

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Office of Sponsored Programs (OSP) at Penn State is excited to welcome applications for a Grants and Contracts Administrator (Senior Professional or Principal Professional).

Responsibilities may include, but are not limited to, the following:

• Analyze, review, evaluate, and negotiate grants, contracts and other agreements with a variety of external sponsors
• Review terms and conditions associated with proposal solicitations; interpret and negotiate sponsor requirements; identify the University's exceptions to the sponsor's terms and conditions
• Draft and monitor agreements for compliance with contractual requirements, review and process agreement modifications
• Write and negotiate sub-awards
• Consult with office of Technology Management, Office of General Counsel, Risk Management, and other offices as required regarding special terms and conditions of sponsored programs
• Advise faculty in interpreting and adhering to sponsor and University guidelines, resolve issues related to contract compliance; correspond with sponsors and sub-recipients regarding performance problems
• Mentor and train junior staff, develop and conduct education and outreach programs, and draft or update policies or procedures.
• Familiarity with federal government regulations, especially the Federal Acquisition Regulation (FAR) and Uniform Guidance (2 CFR 200).

Preferred Education, Experience, or Certifications:

• Proposal preparation and post award management experience
• Familiarity with Penn State's Strategic Information Management System (SIMS)
• Completion of the ACOR Certification
• Education Series (ACES)

The successful candidate displays mastery of defined skill areas/applications, principles, theories and practices. Must have self-management skills, including the ability to prioritize and maintain a large volume workload in a fast-paced environment, the ability to interpret information, ideas, and instructions clearly and accurately both verbally and in writing, the ability to determine causes of unusual occurrences and apply standard principles and practices to identify and implement solutions, and the ability to maintain effective relationships with peers and others in a diverse environment. Excellent communication and interpersonal skills are required.

Work Arrangement: The location of this position is flexible and can operate fully remote within the United States, fully in-person at our University Park Campus, or in a hybrid model of both in-person and remote, at University Park. Standard working hours are in the eastern time zone

Application: Candidates should submit a cover letter expressing their interest and qualifications in the position, as well as a resume describing their education and work experience.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Grants and Contracts Administrator - Principal Professional, this position requires:Master's Degree8+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneIf filled as Grants and Contracts Administrator - Senior Professional, this position requires:Bachelor's Degree6+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $68,200.00 - $115,100.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines