Grants and Administrative Support Specialist

State of Indiana; Indianapolis (IN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical plan options (Three)

Vision and dental plans

Wellness Rewards Program

HSA with employer contribution

Pension plans

Paid time off and holidays

Job summary

State of Indiana is seeking a Grants and Administrative Support Specialist in Indianapolis to assist with federal grant programs and daily operations. You will help applicants understand grant options, support the application process, and ensure compliance with applicable grant rules.

The role requires at least one year of grant-related experience, strong organizational skills, and the ability to work core hours 8:00am - 4:00pm.

Qualifications

• One year of experience in grant programs.
• Basic knowledge of grants and the application process.
• Working knowledge of programs, program planning, public administration, and politics related to grants.
• Ability to research new procedures, rules, and regulations.
• Able to perform essential functions with or without accommodation.

Responsibilities

• Provide resource information on grants available and required processes.
• Assist recipients in application process and reviews of grant applications.
• Make recommendations on needs of potential recipients.
• Assist and review grant recipients and interpret grant rules and regulations.
• Research and review new grants and existing grant requirements.

Skills

Grant programs

Regulations knowledge

Research ability

Public administration

Job description

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Grants and Administrative Support Specialist

Date Posted: Oct 27, 2026

Requisition ID: 486000

Location: Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Indiana Department of Environmental Management (IDEM):

Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Role Overview:

This position supports the Office of Water Quality’s Operations Section by assisting with the development, review, and administration of federal grant programs. The role also performs administrative duties to support daily operations, including processing and tracking public records requests and assisting with routine OWQ Operations tasks.

This role requires working core hours 8:00am - 4:00pm.

The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Provide resource information to potential recipients on types of grants available, federal and agency requirements for obtaining grants and process of applying for grants.
• Assist potential recipients in the grant application process making recommendations on possible changes, if needed and frequently, writing and/or reviewing grant applications.
• Make recommendations to supervisors on needs of potential recipients.
• Assist and review grant application recipients and aid in interpretation of grant rules and regulations.
• Research and review new grants and existing grant requirements.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• One (1) year of experience in grant programs or program planning.
• Basic knowledge of grants, the grant application process and rules and regulations pertaining to grants applicable to assigned programs.
• Working knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
• Ability to research new procedures, rules, and regulations.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .