Grants Analyst, ASG XI (Onsite)

UTMB Health; Galveston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

UTMB Health seeks an experienced grants administration professional to provide pre and post award grant expertise to faculty and principal investigators. The role coordinates with the Office of Sponsored Programs to ensure compliance with funding regulations.

You will support proposal preparation, budget analysis, and time/effort reporting, acting as a liaison across departments to secure and monitor research funds. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in related field or equivalent with four years of experience.
• Experience in grants and contracts administration or similar role.

Responsibilities

• Assist PIs with preparation of complex grants and contracts, including formatting proposals and budget planning.
• Analyze grant accounts and prepare financial reports by faculty and expense category to ensure correct charges and no deficits.
• Monitor time and effort reporting and certification for accuracy.
• Advise PIs on grant applications, deadlines, and future funding projections.
• Assist with annual progress reports and grant submissions.
• Identify funding opportunities aligned with investigators' expertise and interests.
• Provide guidance on forms and required documentation for university and funding agencies.

Skills

Grants management

Attention to detail

Multitasking

Communication across levels

Education

Bachelor's degree or equivalent in related field

Tools

PeopleSoft FMS

InfoEd

Effort Reporting

Job description

Minimum Qualifications:

Bachelor's degree or equivalent in related field and four years of experience.

Job Summary:

Provides pre and post award grant expertise to faculty members and principal investigators in planning, coordinating, and monitoring research activities and the department’s procedures designed to comply with appropriate regulations relating to research grants and contracts. Serves as a liaison between the Department and other departments and the Office of Sponsored Programs relating to research activities.

Job Duties:

• Provide assistance to principal investigators in the preparation of complex grants and contract proposals including formatting of proposals, assisting in budget preparation, and utilization of reference software.
• Assist with the preparation and analysis of financial reports, specifically those related to grant accounts by faculty member and expense category with the goals of assuring that expenses are charged appropriately, that no account is in deficit, that all employees are properly sourced, and that PIs are informed.
• Assist with the monitoring, reviewing, and supervision of time and effort reporting and certification.
• Advise principal investigators regarding grant applications, deadlines, and projections for future research funds.
• Assist principal investigators with annual progress reports and grant submissions.
• Seek funding opportunities for investigators based on their areas of expertise and interest.
• Furnish information and guidance as to the use and content of university and grantor/contractor forms.
• Review completed applications and contracts for accuracy and compliance with the University and funding agency's requirements.
• Review and make recommendations on proposed budget changes to determine whether such changes are permissible under the terms of the grants or contracts.
• Administer and maintain the disbursements of grants pertaining to budgetary guidelines including personnel sourcing.
• Complete and submit progress reports.
• Enter data in grants database.
• Serve as liaison between the Department and sponsored projects administration.
• Perform related duties as required.

Preferred Qualifications:

• Prior experience with Grants & Contracts.
• Attention to detail and deadlines.
• Ability to maintain confidentiality.
• Experience with Peoplesoft FMS, InfoEd, and Effort Reporting.
• Ability to manage multiple priorities and multitask accordingly.
• Ability to communicate across organizational levels and platforms.
• Ability to adapt to new software programs and changing environments.

Salary Range:

Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.