Grants Administrator II

massgeneralbrigham; United States; Remote; USD 76,000 - 93,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Mass General Brigham relies on a wide range of professionals to advance patient care, research, teaching, and community service. This remote Grant Administrator role at Mass Eye and Ear manages grant activity, guides proposals, supports budget development, and ensures sponsor compliance.

Requires 2–3 years of research administration experience and at least an Associate's degree; Bachelor's degree preferred. Strong Excel, reporting skills, and ability to handle large financial data are essential.

Qualifications

• Associate's or higher degree required; Bachelor's preferred.
• 2-3 years of research administration experience required.

Responsibilities

• Process grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Prepares budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
• Assist manager in the review of Grant Administrator 1 work and quality control review of data.

Skills

Spreadsheets & databases

Communication skills

Organization

Finance data handling

Funding guidelines knowledge

Negotiation

Independent judgment

Workload management

Education

Associate's degree

Bachelor's degree

Job description

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Manages the grant-related activity of an assigned portfolio of research departments at Mass Eye and Ear. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. May be eligible for institutional signature authority to sign on behalf of enterprise institutions.

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Prepares budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
• Eligible for Institutional Signing Authority, which is subject to manager discretion and delegation.
• Uses organizational research financial management applications to manage workflow and develop queries and reports.
• Assist manager in the review of Grant Administrator 1 work and quality control review of data.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

Associate's degree required; Bachelor's degree preferred

At least 2-3 years of research administration experience required

Knowledge, Skills, and Abilities

• Proficiency in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to make independent judgments and resolve problems.
• Ability to manage a busy workload and reprioritize as needed.

Working Conditions

• This is a full-time remote role with one onsite meeting per year
• Monday through Friday, eastern business hours required
• Remote workdays require a stable, secure, quiet, and HIPAA-compliant workspace. This will be confirmed via Microsoft Teams video for all employees

Remote Type

Remote

Work Location

243-245 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$75,670 - $92,570.40/Annual

Grade

6

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require