Grants Administrator I

Mass General Brigham; United States; Remote; USD 71,000 - 93,000; Full time

Job summary

Mass General Brigham is seeking a grant and financial administration professional for a fully remote role with occasional on-site attendance in Cambridge, MA four times per year. You will work with Principal Investigators and department admins to manage grant proposals, budgets, and financial reporting, ensuring sponsor compliance and accurate funding records.

The role requires 1–2 years of research administration experience and a finance-related degree or equivalent education.

Qualifications

• 1–2 years of research administration experience.
• Education options include an Associate’s or Bachelor’s degree in financial management or related field.
• Proficiency with spreadsheets, databases, and accounting systems.

Responsibilities

• Processes grant proposals, awards, and transactions with compliant records.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for sponsor and organizational guideline compliance.
• Processes purchase orders and handles accounts receivable/payable.
• Manages an assigned portfolio as Pre-Award/Post-Award liaison for PIs.
• Monitors expenditures and advises on cost allowability.

Skills

Spreadsheets

Databases

Accounting

Communication

Interpersonal skills

Problem-solving

Organization

Coordination

Financial data analysis

Grant guidelines

Negotiation

Independence

Judgment

Education

Associate’s Degree in Financial Management

Associate’s Degree in a related field

Bachelor’s Degree in Financial Management

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Does this position require Patient Care? No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications

Education Associate’s Degree Financial Management required or Associate’s Degree Related Field of Study required or Bachelor’s Degree Financial Management preferred

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience

Research administration experience 1-2 years required

Knowledge, Skills and Abilities

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

This is a fully remote position with occasional on-site attendance required. The incumbent will be expected to be onsite in Cambridge, MA four times per year for team meetings, training, or other business-related activities.

Remote Type

Remote

Work Location

600 Main Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$70,720.00 - $92,570.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.