Grants Administrator I

Clemson; Clemson, Northern (SC, KY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

Clemson University in Clemson, SC seeks a Grant Administrator to manage all aspects of sponsored projects within assigned units during the awards life cycle. You will provide high level financial service to faculty researchers and department staff and coordinate with central offices to ensure compliance.

Responsibilities include monitoring budgets, cost sharing, and reporting; preparing reconciliations, audits, and budget workbooks; and supporting post-award changes while ensuring expenditures

Qualifications

• Bachelor’s degree in business, public administration, or related field.
• Experience with grant-in-aid or sponsored research administration.
• Strong financial and analytical skills; ability to work with multiple units.

Responsibilities

• Provide financial oversight for sponsored projects from setup to closeout.
• Monitor budgets, cost sharing, subawards, and compliance.
• Prepare reconciliations, budgets, and reports for PIs and sponsors.
• Coordinate with GCA, OSP, and departments; ensure allowability and correct postings.

Skills

Budgeting and forecasting

Grant management

Compliance knowledge

Analytical skills

Education

Bachelor's degree in related field

Tools

Workday

Job description

**JOB SUMMARY:**Manages all aspects of sponsored projects in assigned units for CECAS during an awards life cycle. Provides high level customer service to faculty researchers and department administrators and serves as an administrative liaison for Pls and Central units (i.e. GCA and OSP) Performs other duties as assigned.**JOB DUTIES:**20% - Fiscal Support: Monitors sponsored project for financial related issues and compliance related matters. Responsible for managing cost-share projects, preparing internal budgets, budget amendments, and status corrections when needed. Prepares monthly reconciliations for all sponsored projects and contracts. Advises PI on current balances and corrections necessary for compliance. Looks for proactive ways to ensure charges are appropriately charged and allocated to grant projects. Clears month-end errors and approves summer pay forms for faculty charging sponsored research projects.15% - Sponsored Reporting and Special Reporting: Responsible for providing financial and budget information, including cost share, to PI's for sponsor monthly, quarterly, and yearly reporting. Responsible for certifying cost share expenses for SF-425 reports to GCA for quarterly reporting. Prepares budget workbooks for PI's budget, actual, expenditures, and forecasting of sponsored projects, including related cost-share and indirect cost. Completes audit requests as needed.15% - Program Support and Compliance: Communicates routinely with PI(s), departmental personnel, college personnel, GCA and OSP. Reviews and resolves project journal and voucher errors, including all cost-share accounts. Works with CECAS PPS and FMB to ensure expenses and payroll are posted correctly and are allowable. Stays abreast of Federal, State, and University regulations related to research issues by reading material, attending workshops, and other methods. Participates in the preparation of training materials and delivery of workshop for faculty and staff in their assigned units on implementation and changes. Devises and implements tracking reports of compliance-related issues for internal control purposes. Reviews expenditure documentation. Completes monthly reconciliation.40% - Project Administration: Provide technical assistance, guidance and oversight to researchers and University constituents in the awarding of sponsored funds. Monitor sponsored budgets, cost sharing, subaward encumbrances. Serves as an approver in Workday to ensure allowability and compliance. Serves as an administrative College-liaison for PI's and central units in the requests for changes in budget revisions, changes in scope, effort commitments, or no cost extensions. Assists PI's, as necessary, with administrative and financial post award matters, and analyze and resolve problems related to financial compliance or availability of funds.10% - Project Setup, Review and Close-out: Review and interpret award terms and conditions and provide guidance to PI's. Seeks guidance from GCA related to unique or problematic award terms. Works with the PI to develop undated budgets for modifications and submits sponsor and internal budget forms to GCA. Verifies final closeout expenditures, cost sharing and revenues and provides to GCA certifying project is ready to close**JOB CODE:**BE30**EMPLOYEE TYPE:**Regular FTE Staff**Minimum Requirements:**A bachelor's degree and business, personnel, grant-in-aid or public administration experience.**RESPONSIBILITIES:**JOB KNOWLEDGEFundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.SUPERVISORY RESPONSIBILITIESNot responsible for supervising employees.BUDGETARY RESPONSIBILITIESNo fiscal responsibility for the department's budget.**PHYSICAL REQUIREMENTS:**Communicate, converse, give direction, express oneself: 100%Sit (stationary position) for prolonged period: 90%**WORKING CONDITIONS:**None: %**WORK SCHEDULE:**Standard Hours:37.5**COMPENSATION INFORMATION:**Expected Salary Range55,000 - 59,500Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.**ESSENTIAL PERSONNEL LEVEL:**Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.**JOB LOCATION:**Clemson, SC**APPLICATION DEADLINE:**October 2, 2026