Grants Administrator (Business Office/Grants Office) (210-2026-47)

Nathan S. Kline Institute; Blauvelt (NY); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Excellent Benefits Package

Job summary

Nathan S. Kline Institute is seeking a Grants Administrator Specialist to support pre-award activities and proposal submissions.

The role involves interpreting sponsor guidelines, budget development, and coordinating multiple proposals to ensure compliance with institutional and sponsor policies. The ideal candidate holds a Bachelor's degree in Accounting or Finance with at least three years of grants management experience, strong analytical and communication skills, and familiarity with sponsor

Qualifications

• Bachelor's degree in Accounting, Finance or related field and a minimum of 3 years' experience working with grants management or related finance/budget roles.
• Excellent analytical, supervisory, problem-solving, and decision-making skills with strong interpersonal and written/oral communication.
• Experience with sponsor portals for submission of grant and contract applications.

Responsibilities

• Coordinate pre-award activities by interpreting sponsor guidelines and preparing budgets and applications.
• Verify certifications related to financial compliance and prepare proposals for internal approvals.
• Assist Grants Manager with post-submission inquiries and RPPRs, no-cost extensions, and subcontracts processing.
• Keep organized electronic files of post-award documents.
• Other duties as requested.

Skills

Grant budgeting

Financial analysis

Communication skills

Pre-award experience

Education

Bachelor's degree in Accounting, Finance or related field

Certified Research Administrator

Job description

JOB DESCRIPTION:

The primary purpose of this job is the proper submission of proposals to solicit external grant and contract funding. Responsibilities include but are not limited to Assisting Grant Manager in Supervising Grants and Administrator Specialist, proposal/budget development, and interpretation of sponsor and institution guidelines. This position requires the ability to communicate effectively, perform accurate mathematical calculations, interpret complex sponsor guidelines, coordinate multiple projects and tasks simultaneously, and recommend appropriate action based on the needs of Nathan Kline Institute and the sponsor.

JOB DUTIES:

Coordinates pre-award activities (1) interpret a wide range of sponsor guidelines; (2) prepare budgets and application materials for public and private sector agencies in accordance with NKI and sponsor policies; (3) verify the completeness of certifications related to financial compliance, human subjects, hazardous materials, etc., that are required at time of proposal submission; (4) prepare proposals for internal approvals; (5) review final proposal for compliance as directed by sponsor guidelines; (6) assist Grants Manager to respond to post submission inquiries from sponsor.

Assisting PIs in preparation and efficient submission of annual RPPRs (Research Performance Progress Reports) and semiannual progress reports (NARSAD, etc.), "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc. Assisting with prime budget setup and processing of subcontracts. Keeping organized electronic files of post award documents.

Various duties as requested.

JOB QUALIFICATIONS:

Minimum Qualifications

Bachelor's degree (preferably in Accounting, Finance or related field) and a minimum of 3 years' experience working with grants management or experience working in finance, accounting or budget management, with pre-award & post award experience. Excellent analytical, supervisory, problem-solving, and decision‑making skills, complemented by strong interpersonal abilities and exceptional oral and written communication skills. Experience with various sponsor portals for submission of grant and contract applications

Preferred Qualifications

Certified Research Administrator

Background Investigation/Justice Center Review Requirements:

Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment. 2) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names are indicated on the SCR may be barred from appointment.

*The Research Foundation is a private not‑for‑profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package.

Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

Questions regarding this position please email: [e-mail]