Administrator II (IRB) (210-2026-41)

Nathan S. Kline Institute; Blauvelt (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent Benefits Package

Job summary

Nathan Kline Institute in New York is seeking an IRB Coordinator to support the human research protection program. You will help ensure compliance with IRB regulations, educate research teams on ethical conduct, and manage documentation of IRB minutes and submissions.

The role includes robust interaction with investigators, HRPP policy development, and coordination of IRB meetings, with up to 50% remote work. A BA/BS and experience in IRB processes are required.

Qualifications

• BA or BS or equivalent background and experience, preferably in life, physical or social science.
• Understanding of ethical principles and regulatory information regarding protection of human research participants (DHHS and FDA).
• Experience with IRB processes and ability to communicate complex information clearly.

Responsibilities

• Conduct pre-review of human subjects research submissions and prepare materials for primary reviewers.
• Facilitate full IRB review per HRPP policies, state laws, and federal regulations.
• Attend and participate in IRB Committee meetings and document outcomes.
• Maintain IRB files electronically and in hard copy, ensuring accuracy and compliance.
• Serve as liaison between IRB and investigators throughout proposals and study completion.
• Assist in developing HRPP policies, forms, and checklists as needed.
• Complete online trainings, webinars, and required education.
• Prepare agendas and distribute meeting minutes.

Education

Bachelor's degree

Tools

Electronic IRB system

Job description

JOB DESCRIPTION:

This position at the Nathan Kline Institute (NKI) involves working within a research enterprise by serving as an integral component of a human research protection program. The incumbent is required to maintain an understanding of IRB regulations to help ensure the continued success of the NKI IRB. The incumbent is responsible for educating research teams on the proper conduct and ethical treatment of research participants and research data. Responsibilities include assisting with timely processing of protocol submissions, maintaining IRB files, tracking metrics of IRB performance, and coordinating IRB meetings. Job duties also include documentation of IRB minutes per federal guidelines and knowledge and awareness of all guidelines associated with minimal risk research and IRB minutes documentation. The incumbent must also be prepared to interface with research projects conducted under guidelines for clinical research and FDA requirements under the supervision of the IRB director or designee.

This position permits up to 50 % of schedule to be worked remotely.

JOB DUTIES:

• Conduct pre-review of human subjects research submissions, not human subjects research, reliance, and QI/QA projects and prepare materials for primary reviewers.
• Facilitate full IRB review per HRPP policies, state law, and federal regulations.
• Attend and participate in IRB Committee meetings.
• Ensure research requests are compliant with all applicable institutional policy, state laws and federal regulations.
• Determine IRB requirements of approval are met for human subjects research requests.
• Maintain clear and accurate IRB files both electronic and hard copies.
• Provide support and guidance to investigators from initial proposal review and submission through completion of the study. Serve as liaison between IRB and investigators.
• Assist in the development or revision of HRPP policies, procedures, forms, and checklists as necessary.
• Participate in on-line training, webinars, and in-person education as required by the HRPP.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Prepare agendas for meetings and distribute minutes of meetings.
• Maintenance of the NKI education requirements for all research.
• Prepare IRB Meeting Minutes
• Other duties as assigned by the supervisor

JOB QUALIFICATIONS:

Minimum Qualifications:

• BA or BS or equivalent background and experience, preferably in life, physical or social science.
• At least 1 year IRB staff experience
• Working knowledge of ethical principles and regulatory information regarding the protection of human research participants (DHHS and FDA).
• Understanding of the operational requirements related to the management and implementation of the IRB review process.
• Demonstrated excellent oral and written communication, problem solving and analytical skills necessary to quickly identify and synthesize salient features from a fast-paced discussion of highly technical broad-ranging information into a cohesive and well-written correspondence to researchers and other audiences. Ability to collect, analyze and incorporate additional technical information from a variety of sources into this process.
• Excellent interpersonal skills, political acumen and tact needed to work with a wide variety of customers, including faculty members, research staff, students, IRB members and Chair persons, with colleagues and managers, and with external parties such as government officials in a consistently professional and service-oriented manner.
• Ability to work with an electronic IRB review system; guide or provide assistance to others using the system for IRB submission, review and approval.
• Ability to maintain strict standards of confidentiality in dealing with protected information.

Background Investigation/Justice Center Review Requirements

Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment. 2) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names are indicated on the SCR may be barred from appointment.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package.

Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

Questions regarding this position please email: [e-mail]