Grants Administrator 3

Holland America-Princess (Holland America Dawson City Inn); Alaska; Hybrid; USD 424,000 - 445,000; Full time

Job summary

The Alaska Division of Water is seeking a Grants Administrator to support Village Safe Water projects and related grants and loans. You will handle federal applications, grant origination, closeouts, and timely reporting, while supervising junior staff and developing procedures.

You will work within a team dedicated to protecting water quality and supporting infrastructure projects across Alaska, with some telework options for eligible staff.

Qualifications

• Analytical thinking and problem solving required to assess issues and opportunities.
• Knowledge of grants management processes from solicitation to administration.
• Ability to manage self with minimal supervision and meet deadlines.
• Strong reasoning to identify rules, principles, and draw conclusions.
• Technical credibility to apply regulations and policies in specialized work.

Responsibilities

• Provide professional grant and loan administration for Facilities Programs, primarily Village Safe Water projects.
• Complete federal applications and generate community grant and loan origination and closeouts.
• Ensure timely reporting and monitoring, maintaining compliance across programs.
• Supervise two lower-level Grants Administrator 2s; contribute to policy and procedure development.
• Collaborate with internal teams and external agencies to support Division of Water goals.

Skills

Analytical thinking

Problem solving

Grants management

Self-management

Reasoning

Technical credibility

Accounting

Job description

Job Description

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

This position is being recruited for in Anchorage, Soldotna, Wasilla, Fairbanks or Juneau.

Pay will be determined based on location of selected individual.

Anchorage, Soldotna, Wasilla salary: $3,168.00

Fairbanks salary: $3,263.20

Juneau salary: $3,326.40

What you will be doing:

The Grants and Contracts team for the Division of Water plays a critical role in securing and administering funding to maintain and improve water quality in Alaska. Our team supports a variety of programs across the Division, from administering the Alaska Clean Water Actions sub-grants which restore and protect Alaska’s watersheds, to working with rural Alaska villages to fund water and sanitation infrastructure projects through grants and loans. This team is unique in that we are integrated into the Division of Water programs in order to provide the most effective administrative support. Our team is flexible, fun, supportive, and finds value in our Department’s mission. The incumbent will be responsible for providing professional level grant and loan administration for the Facilities Programs, primarily supporting Village Safe Water projects. This may include completion of federal applications, generation of individual community grant and loan origination, closeouts, timely reporting and monitoring, and supervising two lower-level Grants Administrator 2s, and policy and procedure development.

Our organization, mission, and culture:

At the Division of Water, we value customer service, accountability, integrity and collaboration and seek a candidate with similar values to help support the Department and Division’s goals. In your role, you will have a direct impact on improving water and sanitation needs in Alaska.

The benefits of joining our team:

There are many benefits to joining the Division of Water team including a positive work atmosphere, flexible work schedule, telework options, ample training opportunities, and dedicated professional staff. This position works as part of a group of Grants Administrators housed within the Division’s Financial and Administrative Management program. We value each member’s contribution and work collaboratively to implement forward thinking administrative strategies to support the Department’s mission to protect public health and the environment.

The working environment you can expect:

The physical location of these positions will be in either Juneau, Anchorage, Fairbanks, Wasilla, or Soldotna, with telework options available to those who qualify. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, outside agencies, and the public.

We are looking for a candidate that has experience in the following areas:

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Grants Management:

Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

Self-Management:

Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Special Notice:

Position requires infrequent travel, both in state and outside of Alaska.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications.

Please ensure your application

(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

Accounting:

Knowledge of traditional accounting practices including accrual, obligations, and costs methods.

Grants Management:

Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

Problem Solving:

Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Reasoning:

Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inference or draws accurate conclusions.

Technical Credibility:

Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.

Equivalent to those typically gained by:

Any combination of preparatory post‑secondary education and/or progressively responsible experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on‑line, self‑study, and on‑the‑job), from accredited and unaccredited sources, and long‑duration (such as a post‑secondary degree) and short‑duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Some positions may require procurement certification from the Department of Administration, Division of General Services.

Some positions may require frequent travel to remote areas.

Additional Required Information

DOCUMENTS REQUIRED AT THE TIME OF THE INTERVIEW

The names and contact information for all your supervisors during the past five years, along with a list of other professional references, if desired.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copi