Grants Administrator

Jena Choctaw Pines; Trout (LA); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Retirement Plan

Paid Time Off

Job summary

Jena Band of Choctaw Indians in Trout, Louisiana seeks a Grants Manager to research funding sources, coordinate grant proposals, and ensure compliance with federal, state, tribal, and funder requirements. The role supports program staff, prepares budgets, and manages post-award activities in a fast-paced office environment.

The position requires a bachelor’s degree and at least three years of grant development or administration experience, with the ability to work independently and meet strict

Qualifications

• Bachelor’s degree as listed in the minimum qualifications.
• Three (3) years of progressively responsible experience in grant development, grant administration, compliance monitoring, program management, or similar work.

Responsibilities

• Identifies and researches corporate, foundation, and government sources of funding.
• Coordinates planning and preparation of grant proposals according to established proposal requirements and submission deadlines.
• Provides technical assistance and guidance to staff in grant proposals and interpretation of funding agency regulations.
• Maintains complete and accurate database of grant program requirements.
• Provides monthly grant reporting to CFO for Tribal Council reports.
• Monitors grant-funded programs for compliance with applicable requirements.
• Regularly executes the drawdown of funds from grant portals.
• Assists departments in developing procedures and internal controls to support grant compliance and accountability.

Skills

Grant research

Grant writing

Compliance monitoring

Budget interpretation

Independent work

Education

Bachelor’s degree in English, communications, public administration, business administration, accounting, finance, nonprofit management, or related field

Tools

Word processing

Spreadsheets

Database software

Job description

GENERAL SUMMARY AND POSITION PURPOSE

Conducts research on potential funding sources and grant opportunities for maintenance or expansion of Tribal programs and services. Coordinates planning, organization, preparation, and administration of grants. Monitors grants to ensure compliance with grant requirements and established policies, procedures, and regulations.

This position description may not include all of the listed duties, nor do all of the included examples encompass all tasks which may be found or assigned to this position.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in English, communications, public administration, business administration, accounting, finance, nonprofit management, or related field.
• Three (3) years of progressively responsible experience in grant development, grant administration, compliance monitoring, program management, or similar work.
• A combination of relevant education and related work experience may be considered.

DUTIES, FUNCTIONS, AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions.

• Identifies and researches corporate, foundation, and government sources of funding.
• Met with program staff to determine funding needs and departmental goals; explores potential funding opportunities.
• Coordinates planning and preparation of grant proposals according to established proposal requirements and submission deadlines.
• Provides technical assistance and guidance to staff in planning, preparation, policies, regulations, and procedures of grant proposals; assists with interpretation of funding agency regulations and requirements.
• Provides assistance to program directors in preparing comprehensive budget justifications.
• Assists program directors in compiling and producing integrated grant submissions and reporting that comply with funding agency requirements.
• Maintains complete and accurate database of grant program requirements.
• Creates and distributes standard and special reports, studies, summaries, and analyses as requested.
• Provides monthly grant reporting to the CFO for Tribal Council reports.
• Monitors and coordinates the administration of post-award grants to ensure compliance with funding requirements.
• Monitors grant-funded programs for compliance with federal, state, tribal, and funding agency requirements.
• Conducts periodic reviews of grant activities, expenditures, documentation, and reporting requirements to ensure compliance.
• Regularly executes the drawdown of funds from grant portals.
• Coordinates and supports grant-related audits, monitoring visits, and compliance reviews.
• Maintains documentation necessary to demonstrate compliance with grant requirements and record retention policies.
• Develops and maintains a library of reference documentation including funding agency requirements, forms, abstracts, literature, and other pertinent materials.
• Interfaces with grant agencies and Tribal Management System personnel to ensure programs/departments are managed in compliance with applicable regulations and Tribal Management System policies and operating procedures governing Personnel, Finance, Contracting, Administration, Records, Facilities, Property, Workplace Health & Safety and other administrative functions of the Tribal government.
• Assists departments in developing procedures and internal controls to support grant compliance and accountability.
• Maintains and updates the SEFA on a continuous basis throughout the year.
• Recommends and/or takes corrective actions when fiscal, contracting, administrative, or compliance risks or deficiencies are identified.
• Identifies potential compliance risks and recommend mitigation strategies to Tribal leadership and program managers.
• Builds and fosters effective working relationships with others using tact and diplomacy.
• Prepares comprehensive and concise verbal and written reports, to assist department leadership, for internal and external use.
• Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences.
• Performs other duties as required or assigned.

MINIMAL BASIC REQUIREMENTS FOR EMPLOYMENT AT JBCI

• Must be at least twenty-one (21) years of age
• Must possess a valid driver’s license and clean driving record
• Must have reliable transportation
• No felony or theft convictions
• Must submit to a criminal background and fingerprint check in compliance with the Louisiana Child Protection Act (LA R.S. 15:5871.0) and Louisiana Adult Protection Services Law (LA R.S. 15:1501-1511)

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of traditional form of government and tribal customs and traditions.
• Knowledge of department organization, functions, objectives, policies, and procedures.
• Knowledge of applicable federal, state, and local laws, regulations, and requirements, including the Tribal Constitution; all existing and applicable codes, Executive Orders, and Council directives; and applicable federal and state laws regarding tribal operations and its' sovereigns, reservation boundaries, and jurisdictions.
• Knowledge of managing federal contracts and grants and have working knowledge of the Indian Self Determination Act, as amended, P.L. 93-638, BIA, and Indian Health Service contracting requirements.
• Knowledge of federal grant compliance requirements, including Uniform Guidance (2 CFR Part 200).
• Knowledge of grant reporting, monitoring, auditing, and record retention requirements.
• Knowledge of internal controls and compliance best practices.
• Knowledge of policies and procedures of grant administration.
• Knowledge of federal, state, and/or community funding sources.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in writing grants and responding to grant opportunities.
• Ability to work independently and meet strict timelines.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to analyze situations and adopt appropriate courses of action.
• Ability to establish and maintain professional relationships with the public and co-workers.
• Ability to make solid decisions and exercise independent judgment.

PHYSICAL DEMANDS

While performing the essential functions of this job, the employee regularly is required to sit; use hands to manipulate, touch, or grasp objects and materials; reach with hands and arms; and talk or hear. The employee occasionally is required to stand; walk; and lift up to 25 pounds. Close vision ability is required.

WORK ENVIRONMENT

Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required. Tight time constraints and multiple demands are common. Travel may be required for training, meetings, conferences, presentations, and other events.

JOB LOCATION

JBCI Administration Office in Trout, Louisiana, unless otherwise specified

DRUG FREE WORKPLACE

The Jena Band of Choctaw Indian Tribe is a drug-free workplace. All employees are subject to pre- employment and random alcohol and/or drug screenings.

TRIBAL PREFERENCE POLICY

Members of the Jena Band of Choctaw Tribe shall be given absolute preference with respect to hiring, promotions, training, and contracting. For persons who meet the minimum qualifications, preferential treatment shall be based on the following criteria and shall be given in the following order:

• Enrolled members of the Jena Band of Choctaw tribe who satisfy the minimum job qualifications
• Spouses of enrolled members of the Jena Band of Choctaw tribe who satisfy the minimum job qualifications
• Enrolled members of other recognized tribes who satisfy the minimum job qualifications
• Military Veterans
• All others who satisfy the minimum job qualifications

EMPLOYMENT BENEFIT PACKAGE

The Jena Band of Choctaw Indians provides a comprehensive and competitive benefits package. This includes health, dental, vision, and life insurance, as well as a retirement savings plan. Employees also receive paid time off and paid holidays, among other benefits.