Grants Administrator

King County Water and Land Resources Division -WA; Seattle (WA); Hybrid; USD 113,000 - 144,000; Full time

Job summary

King County’s Wastewater Treatment Division is seeking a Grants Administrator to lead state and federal loan and grant programs, ensuring compliance, timely submissions, and robust financial reporting. The role drives funding for critical infrastructure with cross-functional collaboration across finance and projects.

You will act as the County’s representative with grantor agencies, develop internal processes, and guide teams through funding cycles while advancing equity and environmental

Qualifications

• Experience preparing and leading major loan and grant applications.
• Ability to review loan/grant regulations to identify eligible projects.
• Experience assisting in Federal and State grant processes.
• Experience coordinating with inter-departmental teams to standardize grant processes.
• Ability to draft grant language and project templates.
• Proficiency inMicrosoft Excel for analyses and reporting.

Responsibilities

• Lead development, review, and monitoring of loan/grant applications and amendments.
• Serve as liaison with federal, state, and local grantor agencies to ensure compliance.
• Develop internal guidelines, deadlines, and processes for timely grant execution.
• Conduct funding analyses and monitor budgets to support grant funding.
• Oversee financial reporting, reimbursements, audits, and coordination with finance and project teams.

Skills

Grant management

Loan/grant applications

Regulatory compliance

Financial reporting

Project coordination

Excel proficiency

Liaison with agencies

Grant accounting

Tools

Excel

Job description

Grants Administrator

Salary
$113,355.01 - $144,240.51 Annually

Location
King Street Center - 201 S Jackson St, Seattle, WA

Job Type
Career Service (Exec)

Job Number
2026-27560

Department
DNRP-Natural Resources & Parks

Division
Wastewater Treatment

FLSA
Exempt

Bargaining Unit
F6D : L117-WTD-P&T-Finance Adm Svcs

Full- or Part-Time
Full Time

Hours/Week
40 hours/week

Summary

This is a competitive posting, and the position is open to all qualified candidates.

Join one of the nation’s largest wastewater treatment agencies and play a pivotal role in securing and managing funding for the Wastewater Treatment Division (WTD). As the division’s Grants Administrator, you will guide the development, oversight, and financial stewardship of major federal and state grants that support WTD’s capital program.
You’ll work alongside finance staff, project managers, and state & federal agencies to obtain funding for WTD’s critical infrastructure investments, while ensuring funding efficiency, compliance, and alignment with WTD’s mission to safeguard water quality, protect community resources, and advance equity across the region.

About The Role:

The Grants Administrator leads and administers state & federal loans and grants, compliance, and financial reporting activities for the Wastewater Treatment Division’s capital and infrastructure programs. In this role, you will guide the development, submission, and monitoring of major loans and grant applications, ensure alignment with federal and state requirements, and serve as the County’s representative with multiple state and federal grantor agencies.

You will also develop internal processes, conduct funding analyses, negotiate agreements, and provide leadership to project teams navigating funding cycles, amendments, schedule & scope changes, and reimbursement processes. Your work directly strengthens WTD’s mission to responsibly manage public resources, support environmental stewardship, and ensure equitable delivery of essential wastewater services across the region.

About The Team:

The Finance Section of the Wastewater Treatment Division provides financial management, planning, and strategic support for one of the region’s largest and most complex utilities. The Debt Team works collaboratively across internal and external partners to manage $4+ billion of debt that funds critical infrastructure. With a $14+ billion planned capital investment in the next decade, the Debt Team will work closely with WTD leadership to provide low-cost funding solutions to fund the capital program.

Our culture emphasizes partnership, transparency, continuous improvement, and a strong commitment to equity and environmental responsibility. The Grants Administration function plays a core role in enabling long-term capital investments that support cleaner water, resilient infrastructure, and community well-being.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. In this role, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Job Duties

• Lead program development, including preparing, reviewing, and monitoring loan / grant applications, amendments, and project budget changes


• Serve as the County’s liaison with federal, state, and local grantor agencies to ensure compliance with legal, procedural, and financial requirements


• Develop and implement internal guidelines, deadlines, and processes to support timely loans and grants program execution and improve efficiency


• Conduct funding analyses, track project budgets, and provide recommendations to management, including strategies to secure and obligate loan and grant funding


• Oversee financial reporting, reimbursement requests, audit preparation, and coordination with finance and project management teams to ensure compliance and fiscal accuracy

Experience, Qualifications, Knowledge, Skills

Qualifications You Must Bring:

• Experience preparing and leading major loan and grant application submittal.


• Experience reviewing loan / grant specific regulations and guidelines to identify projects that match the requirements.


• Experience assisting in application, amendment and revision processes for assigned Federal and State grants


• Experience working with inter-departmental teams to standardize processes


• Experience developing internal guidelines and deadlines to meet grant program schedules


• Experience in technical writing and proofreading skills, including ability to draft grant & contract language, and create templates and project reports


• Microsoft Excel competency to run analyses, and create & use templates


• Proficiency in desktop research – Research on grants / loans and monitor grant agencies


• Experience working as a liaison with federal and state grant agencies


• Ability to represent the Debt Team as a subject matter expert to leadership, central finance partners, and auditors


• Proven experience establishing and maintaining effective internal processes and ensuring compliance with federal, state, and local regulations, accounting standards, and audit requirements


• Experience supporting internal and external financial audits, including preparing documentation, responding to findings, and implementing corrective actions


• Experience working collaboratively with external and internal partners to ensure accurate, timely, and compliant deliverables

Competencies You Bring:

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.


• Balances Stakeholders: Anticipating and balancing the needs of multiple stakeholders.


• Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies.


• Builds Networks: Effectively building formal and informal relationship networks inside and outside the organization.


• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.


• Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Required Licenses:

• State Driver’s License or ability to travel throughout the County on a timely basis.


• GMC (Grants Management Certificate) or PMP (Project Management Professional Certificate) within two years of appointment.

Supplemental Information

Working Conditions:

Remote and Onsite Work Details: The Finance Section works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is at the King Street Center, 201 S. Jackson, Seattle, Washington 98104. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Union Representation

• This position is represented by Technical Employees’ Association (TEA) - Wastewater Treatment Division.

Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.