Grants Administrator

Parkhill; Norman, Northern (OK, KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid schedule

Professional development

Health plans

401k plan

Well-being program

Job summary

Parkhill is seeking a Grants Administrator to join our Water Resources Team in Oklahoma. The role leads federal, state, and local grant programs from strategy through closeout, ensuring compliance and successful project outcomes.

It blends regulatory interpretation with client leadership and business development to secure and manage public funds. As a full-time, salary-based position, you will collaborate with project teams, manage budgets and reporting, and travel to client and public meetings

Qualifications

• Bachelor’s degree in a related field and 4+ years grant administration experience.
• Knowledge of 2 CFR Part 200; experience with CDBG or Davis-Bacon preferred.
• Ability to manage multiple complex programs and travel to meetings.

Responsibilities

• Lead administration of federal, state, and local grant programs.
• Interpret grant regulations and advise clients on compliance.
• Manage budgets, reimbursements, and reporting for grant projects.
• Prepare applications, funding requests, and financial reports.
• Represent the firm at meetings to strengthen client relationships.

Skills

Grant management

Regulatory interpretation

Client relations

Communication

Education

Bachelor's degree in public administration

Tools

Grant management software

Job description

Overview

Parkhill is on the lookout for a skilled Grants Administrator to join our growing Water Resources Team. The Grant Administrator is a trusted advisor to public-sector clients, leading the strategic administration of federal, state, and local grant-funded programs from funding identification and award through implementation, compliance, reporting, and closeout. The position combines technical expertise, regulatory interpretation, client leadership, and business development to help communities successfully secure and manage public funding while advancing the firm's growth. This is a full-time position, paid bi-weekly on a salary basis.

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and work in the communities we serve.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest with15offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Leads the administration of federal, state, and local grant programs from funding strategy and award through implementation, compliance, reimbursement, reporting, and closeout
• Serves as a trusted advisor to clients by interpreting grant regulations, evaluating compliance requirements, identifying risks, and recommending solutions that protect funding eligibility and support successful project outcomes
• Independently manages assigned grant programs, establishing priorities, coordinating stakeholders, and ensuring projects are delivered in accordance with grant requirements, budgets, and schedules
• Prepares, reviews, and oversees grant applications, funding requests, reimbursement submissions, financial reports, performance reports, and supporting documentation for accuracy and compliance
• Monitors grant budgets, expenditures, and financial performance, recommending corrective actions or funding strategies when necessary
• Interprets and applies federal, state, and local regulations, including procurement requirements, labor standards, and other grant compliance obligations, while serving as the primary resource for clients and project teams
• Develops and maintains strong relationships with clients, funding agencies, public officials, and community partners through proactive communication and exceptional client service
• Supports business development by identifying funding opportunities, assisting with proposals and fee development, cultivating client relationships, and positioning the firm for future grant-funded projects
• Represents the firm at city council meetings, county commission meetings, public hearings, industry conferences, and other public or client-facing events to strengthen relationships and promote the firm's services
• Collaborates with project managers and technical staff to integrate grant strategy with planning, engineering, and infrastructure projects while providing guidance and mentorship to junior staff as appropriate
• Maintains current knowledge of grant programs, funding opportunities, and regulatory changes to ensure clients receive informed, strategic guidance
• Other duties as assigned

Qualifications

• Bachelor’s degree in public administration, business administration, finance, accounting, planning, community development, political science, or a related field; equivalent relevant experience may be considered
• At least four years of progressively responsible experience administering federal, state, or local grants, government-funded programs, or comparable public-sector projects
• Current possession of the professional license or certification required for the position, or the ability to obtain it within one year of employment
• Demonstrated ability to independently interpret grant requirements and regulations, advise clients, evaluate compliance risks, and determine appropriate courses of action
• Experience managing grant budgets, reimbursement requests, financial reporting, audits, procurement documentation, and program closeout
• Working knowledge of applicable grant requirements, including 2 CFR Part 200; experience with CDBG, Davis-Bacon, or comparable federal programs is strongly preferred
• Demonstrated client-management, business-development, presentation, negotiation, and professional relationship-building skills
• Strong written and verbal communication skills, including the ability to present effectively before elected officials, governing bodies, agency representatives, clients, and members of the public
• Ability to independently manage multiple complex programs, exercise sound professional judgment, meet critical deadlines, and travel to client and public meetings, including occasional evening meetings

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.

• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.