Grants & Administrative Coordinator

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

South Carolina Department of Public Safety is seeking an experienced administrative professional to support the Office of Highway Safety and Justice Programs (OHSJP). The role includes filing, scanning, correspondence, meeting scheduling, minutes, and grant file management for GJJAC, with backup duties for the Admin Coordinator.

You will help coordinate procurement via SCEIS, maintain grant-related documents, and support Grants Management System deployment for staff and applicants.

Qualifications

• Thorough knowledge of general office policies, practices, and procedures related to professional-level administrative support functions.
• Ability to coordinate a variety of administrative functions for the OHSJP while handling multiple priorities.
• Knowledge of modern office practices, procedures, and equipment.
• Excellent oral and written communication skills and ability to maintain effective working relationships with SCDPS staff and subgrant agencies.
• Effectively plan, coordinate, and organize work activities and prioritize task completion according to schedules and goals.
• Works independently and under limited supervision. Must be able to make appropriate decisions independently. Must be highly organized.
• Some in-state travel is required.

Responsibilities

• Plans, coordinates and performs a variety of complex business management support and administrative activities for the Office of Highway Safety and Justice Programs (OHSJP).
• Coordinates and provides general administrative support to the OHSJP Directors and Managers, including filing, scanning, copying, preparing correspondence.
• Plans, prepares, and schedules meetings. Records/transcribes and distributes meeting minutes.
• Prepares and maintains specialized grant files and records including travel requests and reimbursements for the Governor’s Juvenile Justice Advisory Council (GJJAC).
• Serves as back-up to the Highway Safety Administrative Coordinator.
• Establishes and provides consultation on administrative policies and procedures.
• Plans and prepares the procurement of supplies including South Carolina Enterprise Information System (SCEIS) shopping carts.
• Plans and coordinates the administrative activities for the OHSJP Justice grant staff for all justice related grant programs and projects.
• This includes preparing master lists of all subgrantees, drafting letters, and preparing grant award packages and workshop materials for dissemination to subgrantees.
• Consults with program personnel regarding the availability of funds, preparation of grant charts, and funding requests.
• Provides support in the deployment and administration of the web-based Grants Management System to OHSJP staff as well as applicants and subgrantees.
• Responsible for ensuring telephone coverage during office hours.
• Screens telephone calls for the office and the agency as a whole, responds to questions the caller may have, and routes callers to the appropriate SCDPS staff or to the appropriate agency.
• Plans and coordinates the printing and assembly of various grant-related documents, including federal grant applications and related documents in accordance with governmental procedures, practices, policies, and established deadlines.
• Supports the Statistical Services and Strategic Planning Section and the Special Programs Section including Traffic Records with preparing, auditing, and maintaining specialized files/records and other related administrative responsibilities.
• Performs other administrative duties related to the daily activities of the OHSJP as assigned.

Skills

Excellent communication

Organizational skills

Multitasking

Independent work

Travel readiness

Education

High school diploma

Bachelor's degree may be substituted

Tools

SCEIS shopping cart

Grants Management System

Job description

South Carolina Department of Public Safety is seeking an experienced administrative professional to support the Office of Highway Safety and Justice Programs (OHSJP). The role includes filing, scanning, correspondence, meeting scheduling, minutes, and grant file management for GJJAC, with backup duties for the Admin Coordinator.

You will help coordinate procurement via SCEIS, maintain grant-related documents, and support Grants Management System deployment for staff and applicants.