Grants Accountant (Accountant III)

City of Norfolk; Norfolk (VA); On-site; USD 60,000 - 69,000; Full time

Job summary

City of Norfolk's Norfolk CSB is seeking a Grants Accountant (Accountant III) to manage complex grant and special revenue accounts within a health care setting funded by multiple sources. You will monitor opportunities, prepare budgets and reports, and ensure spending compliance across federal and state guidelines.

The role requires a Bachelor's degree in accounting, finance, or business administration and at least three years of accounting or finance experience, with public sector grant

Qualifications

• Bachelor's degree in accounting, finance, or business administration.
• Three years of accounting or finance experience.
• Experience with grant funding and financial reporting is preferred.

Responsibilities

• Manage and maintain records of NCSB's grant and special revenue accounts.
• Monitor grant opportunities and deadlines in WebGrants.
• Prepare budget setup and modification documents in AFMS.
• Submit quarterly financial reports to grantors.
• Ensure grant expenditures comply with federal and state rules.

Skills

Grant management

Financial reporting

Budgeting

Audit coordination

Education

Bachelor's degree or equivalent

Tools

DBHDS WebGrants

AFMS

DocuSign

MinuteTraq

Job description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Norfolk Community Services Board (NCSB) provides treatment, support, and education to the community with a focus on mental illness, substance use addiction, and intellectual/developmental disabilities. Norfolk CSB provides services to persons in acute crisis as well as integrated, person-centered, and recovery-oriented programming for persons needing assistance and support stabilizing in the community.

Today, the NCSB provides treatment and rehabilitation services to over 6,000 Norfolk citizens yearly. Norfolk CSB seeks team members interested in providing skilled services in a public service environment. We are also seeking persons to join our team that are dedicated to supporting a positive work and treatment environment. Please join us as we instill hope and recovery opportunities for the persons we serve.

The NCSB is seeking a Grants Accountant (Accountant III) that performs professional work related to maintaining federal, state and Special Revenue fund financial information and preparing financial statements in a health care environment with multiple funding sources and service components.

Department Hiring Salary Range: $59,745-$68,559

Essential functions include but are not limited to:

• Manage and maintain accurate records of NCSB's complex grant and special revenue accounts
• Monitor grant opportunities in DBHDS WebGrants system and notify programs of upcoming application deadlines
• In city grants management system (EUNA): enter request to apply, City Manager transmittal memo, grant application, request for new SR Fund unit, City Council Transmittal memo. Notice to Proceed, and any other required documentation
• Prepare City Council Transmittal Memo
• Prepare Notice to Proceed (NTP)
• Enter certification of funding on draft ordinance documents in MinuteTraq or DocuSign
• Prepare budget setup and modification documents and enter them into AFMS
• Submit revised NTP documents for SR Fund position changes
• Ensure grant expenditures are in compliance with federal and state rules and regulations and grant requirements
• Prepare and post grant expenditure allocation journal entries
• Reconcile grant expenditures, gather supporting documentation, and submit reimbursement requests in DBHDS WebGrants monthly, and other external grant systems as require
• Prepare and submit quarterly financial reports to grantors
• Reconcile and close out SR Fund units when grant is complete
• Assist in development of new and renewal grant budgets
• Prepare accurate and timely grant budget v. actual reports to assist program staff in tracking and projecting grant spending
• Perform internal audits of program grant expenditures and procedures
• Prepare SEFA reports
• Respond to audit requests under the direction of the Accounting Supervisor
• Perform related work as required

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Three years' experience in accounting or finance.

Preferred Education/Experience:

Bachelor's degree in accounting, finance, or business administration.

Three years professional work in financial analysis, accounting, or related field.