Grants Accountant

Ascendo Resources; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement plan with employer

PTO and holidays

Job summary

Ascendo Resources is seeking a Senior Grants Accountant for a hybrid, full-time role in New York. You will manage a large government grant portfolio ($25M+) focused on NYC housing contracts, handling billing, budgeting, forecasting, reconciliations, and compliance.

You will supervise three Grant Accountants and collaborate with Finance, Program teams, and external funders, ensuring timely invoicing and strong fiscal controls. This is a visibility-rich position reporting to senior leadership.

Qualifications

• Bachelor’s degree in Accounting, Finance, Public Administration, or related field.
• 5+ years nonprofit grants accounting experience.
• Hands-on experience with City-funded grants and PASSport.
• Proven ability to manage large grant portfolios ($25M+)
• Prior supervisory or lead experience.
• Highly organized, detail-oriented, and deadline-driven.
• Comprehensive health, dental, and vision coverage.
• 403(b) retirement plan with employer match.
• Generous PTO and paid holidays.
• Stable, mission-driven organization with long-term funding.

Responsibilities

• Manage monthly, quarterly, and semi-annual billing for government and foundation contracts.
• Process and review 50–80 invoices per month with accuracy and timeliness.
• Respond to funder inquiries and resolve questioned or disallowed costs.
• Coordinate with Accounts Receivable to ensure accurate collections and GL balances.
• Prepare cash flow projections and funding advance requests.
• Develop grant budgets and manage budget modifications with program leadership.
• Lead forecasting and variance analysis against approved budgets.
• Support funding proposals with assumptions, actuals, and financial data.
• Conduct quarterly budget-to-actual meetings with program teams.
• Train staff on financial reporting, coding, and variance interpretation.
• Perform monthly grant reconciliations ensuring allowability and proper allocation.
• Monitor payroll distributions, cost allocations, and process reclasses as needed.
• Ensure compliance with OMB Uniform Guidance (2 CFR 200).
• Oversee City, State, and Federal reporting requirements.
• Extensive use of NYC PASSport for procurement and invoicing.
• Working knowledge of NYS SFS (Statewide Financial System).
• Familiarity with DOH/OASIS and other government reporting platforms.
• Supervise and mentor three Grant Accountants.
• Serve as a liaison between Finance, HR, and Program teams.
• Support housing and social service programs with financial guidance.
• Collaborate with operations accounting on cost center setup and closeouts.
• Support funder and financial statement audits.
• Prepare audit schedules and supporting documentation.
• Participate in funder trainings and special projects as assigned.

Education

Bachelor’s degree in Accounting, Finance, Public Administration, or related field

Tools

PASSport

NYS SFS

Job description

Ascendo Resources is currently seeking a Senior Grants Accountant for a full-time, hybrid role. Salary range is ideally from $80,000 - $90,000 a year.

Our client is a well-established, mission-driven nonprofit based in Brooklyn.

This Senior Grants Accountant will support a large and complex portfolio of government-funded housing and social service programs. The organization manages significant City, State, and Federal funding and plays a critical role in delivering housing and community services across New York City.

This is a highly visible role with direct interaction with executive leadership, program teams, and external funders.

Work Arrangement

• Hybrid schedule: 3 days on-site

Role Overview

The Senior Grant Accountant is responsible for managing a large-scale government grant portfolio ($25M+), with a strong focus on NYC housing-related contracts. This role oversees billing, budgeting, forecasting, reconciliations, and compliance, while supervising three Grant Accountants and partnering closely with Finance, Program, and external funding agencies.

Key Responsibilities

• Manage monthly, quarterly, and semi-annual billing for government and foundation contracts
• Process and review 50–80 invoices per month with accuracy and timeliness
• Respond to funder inquiries and resolve questioned or disallowed costs
• Coordinate with Accounts Receivable to ensure accurate collections and GL balances
• Prepare cash flow projections and funding advance requests

Budgeting, Forecasting & Financial Oversight

• Develop grant budgets and manage budget modifications with program leadership
• Lead forecasting and variance analysis against approved budgets
• Support funding proposals with assumptions, actuals, and financial data
• Conduct quarterly budget-to-actual meetings with program teams
• Train staff on financial reporting, coding, and variance interpretation

Reconciliations & Compliance

• Perform monthly grant reconciliations ensuring allowability and proper allocation
• Monitor payroll distributions, cost allocations, and process reclasses as needed
• Ensure compliance with OMB Uniform Guidance (2 CFR 200)
• Oversee City, State, and Federal reporting requirements

Systems & Funder Portals

• Extensive use of NYC PASSport for procurement and invoicing
• Working knowledge of NYS SFS (Statewide Financial System)
• Familiarity with DOH/OASIS and other government reporting platforms

Leadership & Cross-Functional Support

• Supervise and mentor three Grant Accountants
• Serve as a liaison between Finance, HR, and Program teams
• Support housing and social service programs with financial guidance
• Collaborate with operations accounting on cost center setup and closeouts

Audit & Special Projects

• Support funder and financial statement audits
• Prepare audit schedules and supporting documentation
• Participate in funder trainings and special projects as assigned

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Public Administration, or related field
• 5+ years of nonprofit grants accounting experience
• Hands‑on experience with City‑funded grants and PASSport
• Proven ability to manage large grant portfolios ($25M+)
• Prior supervisory or lead experience
• Highly organized, detail-oriented, and deadline-driven
• Comprehensive health, dental, and vision coverage
• 403(b) retirement plan with employer match
• Generous PTO and paid holidays
• Stable, mission‑driven organization with long‑term funding