Grant Writer

USA Cares, Inc.; Louisville (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

USA Cares, Inc. is seeking a Grant Writer to research, develop, write, and submit proposals that support the organization's mission in Kentucky. You will manage the grant development process for federal, state, foundation, and corporate opportunities while ensuring compliance and deadlines.

The role collaborates with Development, Programs, Finance, Communications, and Executive Leadership to produce data-driven proposals that demonstrate impact and funder-responsive narratives.

Qualifications

• Bachelor's degree in Communications, English, nonprofit management, public administration, business or related field.
• Demonstrated experience with federal and state grant writing.
• Experience with foundation and corporate grants.
• Experience developing grant budgets and outcome-based narratives.

Responsibilities

• Research funding opportunities and develop, write, edit, and submit grant proposals and related materials.
• Prepare federal and state grant applications while staying current on guidelines, regulations, and reporting.
• Monitor RFPs, NOFOs, funding trends and opportunities aligned with USA Cares' priorities.
• Collaborate with Programs and Finance to gather data and develop measurable outcomes.
• Prepare and coordinate interim, annual, and final grant reports with deadlines.
• Maintain the grant calendar, funding records, deadlines, and proposal documentation.
• Support relationships with foundations, corporations, government agencies, and other funders.
• Work with multiple departments to gather information for accurate materials.
• Maintain proposal templates and continuously improve grant processes.
• Perform other duties as assigned.

Skills

Grant writing

Editing

Research

Data interpretation

Project management

Communication

Attention to detail

Collaboration

Integrity & confidentiality

Education

Bachelor's degree or higher in Communications/English/Nonprofit Management/Public Administration/Business

Tools

Microsoft Word

Microsoft Excel

Salesforce / CRM systems

Job description

The Grant Writer is responsible for researching, developing, writing, and submitting grant proposals that support USA Cares' mission and programs. This position manages the grant development process for federal, state, foundation, corporate, and other funding opportunities while ensuring proposals and reports meet applicable requirements and deadlines.

The Grant Writer works closely with Development, Programs, Finance, Communications, and Executive Leadership to develop compelling, data-driven proposals that demonstrate the organization's impact.

Key Responsibilities

• Grant Development: Research funding opportunities and develop, write, edit, and submit grant proposals, applications, letters of inquiry, and related materials.
• Federal & State Grants: Prepare federal and state grant applications while staying current on applicable guidelines, regulations, compliance requirements, and reporting standards.
• Grant Research: Monitor RFPs, NOFOs, funding trends, and other opportunities to identify funding aligned with USA Cares' mission and priorities.
• Data & Impact: Collaborate with Programs and Finance to gather and analyze data, develop measurable outcomes, and demonstrate program effectiveness in proposals and reports.
• Grant Reporting: Prepare and coordinate interim, annual, and final grant reports while ensuring requirements and deadlines are met.
• Grant Tracking: Maintain the grant calendar, funding records, deadlines, reporting requirements, and proposal documentation.
• Funder Relations: Support relationships with foundations, corporations, government agencies, and other funders, including meetings, site visits, and stewardship activities.
• Cross-Departmental Collaboration: Work with Development, Programs, Finance, Communications, and Executive Leadership to gather information and develop accurate, compelling grant materials.
• Process Improvement: Maintain proposal templates and supporting materials and recommend improvements to strengthen grant development and reporting processes.
• Perform other duties as assigned.

Qualifications

Education & Experience

• Bachelor's degree in Communications, English, Nonprofit Management, Public Administration, Business, or a related field preferred.
• Demonstrated experience with federal and state grant writing required.
• Experience with foundation and corporate grants.
• Experience developing grant budgets, performance measures, and outcome-based narratives preferred.

Knowledge, Skills & Abilities

• Excellent writing, editing, proofreading, research, and communication skills.
• Strong understanding of federal and state grant guidelines and compliance requirements.
• Ability to interpret data and develop meaningful metrics and measurable outcomes.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities independently.
• Strong analytical and problem-solving skills.
• Ability to collaborate effectively across departments.
• Commitment to professionalism, integrity, confidentiality, and the mission of USA Cares.

Technical Skills

• Proficiency with Microsoft Office Suite, particularly Word and Excel.
• Experience with Salesforce or similar CRM/grant-management systems preferred.
• Ability to organize, analyze, and present data using spreadsheets, reports, or similar tools.

This position is primarily based at USA Cares' headquarters. Regular work hours are 8:30 a.m. to 4:30 p.m., Monday through Friday. USA Cares currently operates on a hybrid schedule, with employees working remotely on Fridays, subject to business needs, departmental requirements, and supervisory approval. The organization's work schedule and remote work arrangements are subject to change at the discretion of USA Cares. This is not a fully remote position.

Occasional local or regional travel may be required for funder meetings, site visits, events, or other organizational needs.

USA Cares is an Equal Opportunity Employer committed to fostering an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

USA Cares is committed to providing reasonable accommodation to qualified individuals with disabilities throughout the employment process.